The position opens Wednesday, January 30, 2019 and the final filing date is Thursday, February 21, 2019 at 5:00 pm or after receiving 100 qualified applicants, whichever is first.
The current list will be used for multiple vacancies and may be used for future vacancies.
The current openings are in the Utility Billing Division of the Finance Department. Technicians assigned to this division will provide support to the City's utility billing process. Job responsibilities may include data entry, review and update of billing rates, billing and inventory database maintenance, posting daily cash receipts, creating journal vouchers, reviewing account adjustments, account reconciliation, researching and resolving discrepancies, and general review of account billing, collections and other processes. This position is very fast paced, and requires a high level of interaction with other departments and external customers. A high level of attention to detail is imperative for success in this position.
Under general direction, performs complex clerical duties related to major or specialized areas such as accounting, reconciliation, billing, auditing, and/or collections support functions; performs tasks related to the day-to-day operations of the assigned area including verifying and coding financial data, processing and tracking data, and answering questions; and performs related work as required.
Requires: Graduation from high school or tested equivalent; AND Three years of progressively responsible technical accounting support experience, with at least two years specific to assigned functional area, including automated financial systems.
If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources no later than 5:00 p.m. on Thursday, February 21, 2019 (postmarks or faxes are not accepted). If interested in this position, you should apply as soon as possible as only the first 100 qualified and complete applications will be considered.
Salary $69,438.93 - $88,623.39 Annual
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Feb 01, 2019
Full time
The position opens Wednesday, January 30, 2019 and the final filing date is Thursday, February 21, 2019 at 5:00 pm or after receiving 100 qualified applicants, whichever is first.
The current list will be used for multiple vacancies and may be used for future vacancies.
The current openings are in the Utility Billing Division of the Finance Department. Technicians assigned to this division will provide support to the City's utility billing process. Job responsibilities may include data entry, review and update of billing rates, billing and inventory database maintenance, posting daily cash receipts, creating journal vouchers, reviewing account adjustments, account reconciliation, researching and resolving discrepancies, and general review of account billing, collections and other processes. This position is very fast paced, and requires a high level of interaction with other departments and external customers. A high level of attention to detail is imperative for success in this position.
Under general direction, performs complex clerical duties related to major or specialized areas such as accounting, reconciliation, billing, auditing, and/or collections support functions; performs tasks related to the day-to-day operations of the assigned area including verifying and coding financial data, processing and tracking data, and answering questions; and performs related work as required.
Requires: Graduation from high school or tested equivalent; AND Three years of progressively responsible technical accounting support experience, with at least two years specific to assigned functional area, including automated financial systems.
If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources no later than 5:00 p.m. on Thursday, February 21, 2019 (postmarks or faxes are not accepted). If interested in this position, you should apply as soon as possible as only the first 100 qualified and complete applications will be considered.
Salary $69,438.93 - $88,623.39 Annual
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
POSITION: Grant Billing Accountant- Grant Invoicing
PROGRAM/LOCATION: Administrative Office/Milpitas, CA
SUPERVISOR: CFO
STATUS: Full-time, Exempt
PROGRAM SUMMARY:
HomeFirst is a leading provider of services, shelter, and housing opportunities to the homeless and those at risk of homelessness in Santa Clara County. The Administrative Office houses instrumental support personnel of the agency, including the following departments: Finance/Accounting, Human Resources, Information Technology, Funds Development, and Data Management.
DUTIES/RESPONSIBILITIES:
Under the general supervision of the CFO, the position should be able to work independently with minimal supervision and possess all the appropriate skills to support timely presentation of government grant invoices to funding agencies. This position should also be able to deal directly with the government officials who supervise the grant reporting and contract management. The position applies principles of accounting and financial analysis to maintain the general accounting systems, reconciles various general ledger accounts, prepares journal entries, performs grant billing functions, assists in developing contract budget, and financial and variance analysis related to grant performance, and performs other duties as required:
>Prepare the grant-related billings to State, County, City, Federal, and other entities in accordance with their grant requirements, as necessary, which includes extracting information from general ledger and comparing the information against the grant budgets.
>Prepare the billing invoices for the grantors with all supporting documentation to be filed with the billing invoice.
>Communicate with government agencies to confirm approval of invoices submitted and follow-up on collections.
>Assist in preparation of the annual operating budgets for the grants.
>Analyze actual to budget variances and assist in resolving and/or explaining the variances.
>Keep the Chief Financial Officer informed on the status of the grant invoices produced and collected.
>Conduct special analyses and projects, as assigned, and prepare reports detailing findings.
>Coordinate all grant-related efforts with independent, regulatory and other outside auditors; explain accounting practices and systems; prepare requested material as required.
>Provide backup support for Accounts Payable and other general Accounting functions.
QUALIFICATIONS:
Education and Experience
>Experience in accounting and finance principles acquired through completion of a degree in Accounting, Finance, orBusiness Administration.
>Approximately three years of progressively related accounting and finance experience.
Skills, Abilities, and Knowledge
>Strong ability to effectively communicate both orally and in writing with managers and/or supervisors, as well as outside auditors and other client-related staff members.
>Experienced analytical skills required to assist in the development and maintenance of the accounting and finance-related tasks.
>Expertise in detailed general ledger accounting; knowledge of budgeting, forecasting and financial analysis techniques.
>Ability to resolve accounting problems and prepare financial analyses.
>Ability to use personal computers, spreadsheet and word processing software, proficiency with Microsoft Excel and Word; ability to learn accounting software.
Other
>Ability to stand/sit for extended periods, kneel, reach and bend related to completion of duties.
>Ability to perform sedentary work.
>Ability to use a keyboard, read computer screens.
>Ability to occasionally lift and carry 35 lbs.
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
HomeFirst is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
*LOCAL APPLICANTS ONLY
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Jan 28, 2019
Full time
POSITION: Grant Billing Accountant- Grant Invoicing
PROGRAM/LOCATION: Administrative Office/Milpitas, CA
SUPERVISOR: CFO
STATUS: Full-time, Exempt
PROGRAM SUMMARY:
HomeFirst is a leading provider of services, shelter, and housing opportunities to the homeless and those at risk of homelessness in Santa Clara County. The Administrative Office houses instrumental support personnel of the agency, including the following departments: Finance/Accounting, Human Resources, Information Technology, Funds Development, and Data Management.
DUTIES/RESPONSIBILITIES:
Under the general supervision of the CFO, the position should be able to work independently with minimal supervision and possess all the appropriate skills to support timely presentation of government grant invoices to funding agencies. This position should also be able to deal directly with the government officials who supervise the grant reporting and contract management. The position applies principles of accounting and financial analysis to maintain the general accounting systems, reconciles various general ledger accounts, prepares journal entries, performs grant billing functions, assists in developing contract budget, and financial and variance analysis related to grant performance, and performs other duties as required:
>Prepare the grant-related billings to State, County, City, Federal, and other entities in accordance with their grant requirements, as necessary, which includes extracting information from general ledger and comparing the information against the grant budgets.
>Prepare the billing invoices for the grantors with all supporting documentation to be filed with the billing invoice.
>Communicate with government agencies to confirm approval of invoices submitted and follow-up on collections.
>Assist in preparation of the annual operating budgets for the grants.
>Analyze actual to budget variances and assist in resolving and/or explaining the variances.
>Keep the Chief Financial Officer informed on the status of the grant invoices produced and collected.
>Conduct special analyses and projects, as assigned, and prepare reports detailing findings.
>Coordinate all grant-related efforts with independent, regulatory and other outside auditors; explain accounting practices and systems; prepare requested material as required.
>Provide backup support for Accounts Payable and other general Accounting functions.
QUALIFICATIONS:
Education and Experience
>Experience in accounting and finance principles acquired through completion of a degree in Accounting, Finance, orBusiness Administration.
>Approximately three years of progressively related accounting and finance experience.
Skills, Abilities, and Knowledge
>Strong ability to effectively communicate both orally and in writing with managers and/or supervisors, as well as outside auditors and other client-related staff members.
>Experienced analytical skills required to assist in the development and maintenance of the accounting and finance-related tasks.
>Expertise in detailed general ledger accounting; knowledge of budgeting, forecasting and financial analysis techniques.
>Ability to resolve accounting problems and prepare financial analyses.
>Ability to use personal computers, spreadsheet and word processing software, proficiency with Microsoft Excel and Word; ability to learn accounting software.
Other
>Ability to stand/sit for extended periods, kneel, reach and bend related to completion of duties.
>Ability to perform sedentary work.
>Ability to use a keyboard, read computer screens.
>Ability to occasionally lift and carry 35 lbs.
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
HomeFirst is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
*LOCAL APPLICANTS ONLY
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Peninsula Golf & Country Club
701 Madera Drive, San Mateo, CA, USA
The ACCOUNTS RECEIVABLE & PAYABLE SPECIALIST is responsible for all accounts payable, charges, and other miscellaneous billing. This includes Invoice and check preparation for signature and distribution. Also Accounts Receivable researching and resolving discrepancies, reviewing and analyzing data.
Essential functions:
ACCOUNTS PAYABLE
Process manual checks and maintain control log.
Ensure club policy is followed for invoice approval procedures.
Maintain and control voided check log.
Print accounts payable checks and attached invoices to the checks.
File check vouchers and invoices after processing.
Verify invoice extensions, footings and the sales tax that is charged, if required.
Distribute invoices to department heads for approval.
Make sure invoices are properly verified for quantities and signed approval for payment.
Post invoices in the computer following internal controls to assure that only valid, approved and accurate vender invoices are recorded and paid.
Communicate with managers regarding invoice processing, statement reconciliation and other accounts payable issues.
Copy all fixed asset invoices for the permanent file.
Maintain vender files and good vendor relationships.
Maintain the accounts payable database.
Match all vendor statements to the month-end accounts payable aging due list .
Reconcile and close the accounts payable system for the month.
Reconcile certain general ledger accounts relating to accounts payable activity.
Process weekly accounts payable invoices and checks.
Review vendor statements with processed invoices and resolve missing or discrepancies with amounts.
Process 1099s at year end, obtain W-9’s from new vendors where appropriate, and assist with credit applications, certificate of exemptions and W-9’s.
Assist the needs of members, as required.
Adhere to all federal, state and local laws.
ACCOUNTS RECEIVABLE
Investigate inquiries on member charges and respond to member inquiries on their account in a friendly and timely manner.
Review and researching accounts receivable discrepancies including tracking discrepancies, creating exception reports and working with club personnel/management.
Process credit memos for approved adjustments such as late fees.
Maintain & Process A/R auto pay online banking
Reconcile accounts receivable related general ledger accounts.
Reconcile credit card GL account.
Generate monthly aging reports, including delinquencies.
Assist and support documentation responding to internal and external auditors.
Additional job duties:
Maintain petty cash and miscellaneous cash as needed.
Assist with year-end audit as directed by the Controller.
Other duties as assigned.
Special projects and other functions as required by Controller.
Assist with payroll as needed.
Job Requirements
Required:
Experience with accounting software, specifically accounts payable module.
Associate or bachelor’s degree.
Proficient Computer skills including Microsoft Office, Outlook email, and Excel.
Strong organizational skills.
Preferred:
Minimum of 2 years prior experience in accounting in a private club environment or hospitality.
Proficient in club specific or related software.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Jan 28, 2019
Full time
The ACCOUNTS RECEIVABLE & PAYABLE SPECIALIST is responsible for all accounts payable, charges, and other miscellaneous billing. This includes Invoice and check preparation for signature and distribution. Also Accounts Receivable researching and resolving discrepancies, reviewing and analyzing data.
Essential functions:
ACCOUNTS PAYABLE
Process manual checks and maintain control log.
Ensure club policy is followed for invoice approval procedures.
Maintain and control voided check log.
Print accounts payable checks and attached invoices to the checks.
File check vouchers and invoices after processing.
Verify invoice extensions, footings and the sales tax that is charged, if required.
Distribute invoices to department heads for approval.
Make sure invoices are properly verified for quantities and signed approval for payment.
Post invoices in the computer following internal controls to assure that only valid, approved and accurate vender invoices are recorded and paid.
Communicate with managers regarding invoice processing, statement reconciliation and other accounts payable issues.
Copy all fixed asset invoices for the permanent file.
Maintain vender files and good vendor relationships.
Maintain the accounts payable database.
Match all vendor statements to the month-end accounts payable aging due list .
Reconcile and close the accounts payable system for the month.
Reconcile certain general ledger accounts relating to accounts payable activity.
Process weekly accounts payable invoices and checks.
Review vendor statements with processed invoices and resolve missing or discrepancies with amounts.
Process 1099s at year end, obtain W-9’s from new vendors where appropriate, and assist with credit applications, certificate of exemptions and W-9’s.
Assist the needs of members, as required.
Adhere to all federal, state and local laws.
ACCOUNTS RECEIVABLE
Investigate inquiries on member charges and respond to member inquiries on their account in a friendly and timely manner.
Review and researching accounts receivable discrepancies including tracking discrepancies, creating exception reports and working with club personnel/management.
Process credit memos for approved adjustments such as late fees.
Maintain & Process A/R auto pay online banking
Reconcile accounts receivable related general ledger accounts.
Reconcile credit card GL account.
Generate monthly aging reports, including delinquencies.
Assist and support documentation responding to internal and external auditors.
Additional job duties:
Maintain petty cash and miscellaneous cash as needed.
Assist with year-end audit as directed by the Controller.
Other duties as assigned.
Special projects and other functions as required by Controller.
Assist with payroll as needed.
Job Requirements
Required:
Experience with accounting software, specifically accounts payable module.
Associate or bachelor’s degree.
Proficient Computer skills including Microsoft Office, Outlook email, and Excel.
Strong organizational skills.
Preferred:
Minimum of 2 years prior experience in accounting in a private club environment or hospitality.
Proficient in club specific or related software.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
General administrative duties including
Bookkeeping- must be proficient in Quickbooks including payroll and accounts payable
Assist with shipping of both incoming and outgoing orders
Assist with quotations to customers and follow up
Answering a limited number of incoming phone calls- most business is done online
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor
Jan 25, 2019
Full time
General administrative duties including
Bookkeeping- must be proficient in Quickbooks including payroll and accounts payable
Assist with shipping of both incoming and outgoing orders
Assist with quotations to customers and follow up
Answering a limited number of incoming phone calls- most business is done online
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor
SamTrans
1250 San Carlos Avenue, San Carlos, CA, USA
JOB SUMMARY : The Accountant II reports to an Accountant III and performs a variety of accounting activities in accordance with Generally Accepted Accounting Principles (GAAP) and the Government Accounting Standards Board (GASB) for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (JPB), and the San Mateo County Transportation Authority (TA).
EXAMPLES OF ESSENTIAL FUNCTIONS:
Review, analyze, and reconcile revenue, expenses, accounts receivable, accounts payable, deferred revenue, and member agency contribution accounts.
Compile, interpret and analyze accounting data such as budget, encumbrances and expenses.
Review accounting documents to ensure accuracy of information and calculations. Make necessary correcting entries.
Analyze accounting variances, trends, exceptions and discrepancies.
Process and analyze accounting data in an electronic Enterprise Resource Planning database (ERP).
Prepare financial statements, bank reconciliations, and reports.
EXAMPLES OF DUTIES:
Review and analyze transactions for completeness, accuracy and proper coding.
Maintain system sub ledgers; prepare journal entries.
Analyze project costs, grant expenditures, and fixed asset accounting. Add, delete, and adjust fixed asset information.
Prepare journal entries and reconciliation of general ledger to subsidiary ledgers.
Assist in preparing documentation for annual audits and year-end financial reporting.
Answer accounting questions, and resolve issues for internal and external customers.
Assist in preparing the Comprehensive Annual Financial Reports (CAFRs).
Prepare the State Controller’s Report and National Transit Database Reports.
Input payment vouchers, cost reports and other documents into the ERP.
Review documentation for proper authorization and conformance with agreements, contracts and local, state or federal regulations.
Process expense reports, invoices, progress payments and other requests for payments.
Process the weekly pay cycle and provide weekly accounts payable cash estimates.
Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
Perform other duties as assigned.
SUPERVISION: Work under the supervision of an Accountant III, who establishes goals and objectives and evaluates performance.
MINIMUM QUALIFICATIONS :
Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:
Bachelor’s degree in accounting, finance or related field.
Three years of full-time accounting or related experience.
OTHER REQUIREMENTS:
Experience in the public sector is desirable.
Experience with general ledger is desirable
Must have experience with ERP databases; PeopleSoft experience is desirable.
Must be proficient in Microsoft Office Suite.
Must be able to communicate effectively, orally and in writing.
SELECTION PROCESS MAY INCLUDE:
Applications will be screened for completeness and minimum qualifications.
Written and/or skills assessment examination.
Finalists will be interviewed by a screening and selection panel.
Background investigation.
CURRENT EMPLOYMENT BENEFITS AT SAMTRANS :
Holidays: Seven paid holidays, plus up to five floating holidays per year
Time Off: Up to 26 days per year
Cafeteria Plans: Medical, dental, vision care, group life insurance and more
Transportation: Free Bus Transportation for employees and qualified dependents
Pension: Public Employees Retirement Systems (CalPERS) and Social Security
Classic Members – 2% @ 60 benefit formula, 3 year average of highest compensation
New Members – 2% @ 62 benefit formula, 3 year average of highest compensation
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor
Jan 25, 2019
Full time
JOB SUMMARY : The Accountant II reports to an Accountant III and performs a variety of accounting activities in accordance with Generally Accepted Accounting Principles (GAAP) and the Government Accounting Standards Board (GASB) for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (JPB), and the San Mateo County Transportation Authority (TA).
EXAMPLES OF ESSENTIAL FUNCTIONS:
Review, analyze, and reconcile revenue, expenses, accounts receivable, accounts payable, deferred revenue, and member agency contribution accounts.
Compile, interpret and analyze accounting data such as budget, encumbrances and expenses.
Review accounting documents to ensure accuracy of information and calculations. Make necessary correcting entries.
Analyze accounting variances, trends, exceptions and discrepancies.
Process and analyze accounting data in an electronic Enterprise Resource Planning database (ERP).
Prepare financial statements, bank reconciliations, and reports.
EXAMPLES OF DUTIES:
Review and analyze transactions for completeness, accuracy and proper coding.
Maintain system sub ledgers; prepare journal entries.
Analyze project costs, grant expenditures, and fixed asset accounting. Add, delete, and adjust fixed asset information.
Prepare journal entries and reconciliation of general ledger to subsidiary ledgers.
Assist in preparing documentation for annual audits and year-end financial reporting.
Answer accounting questions, and resolve issues for internal and external customers.
Assist in preparing the Comprehensive Annual Financial Reports (CAFRs).
Prepare the State Controller’s Report and National Transit Database Reports.
Input payment vouchers, cost reports and other documents into the ERP.
Review documentation for proper authorization and conformance with agreements, contracts and local, state or federal regulations.
Process expense reports, invoices, progress payments and other requests for payments.
Process the weekly pay cycle and provide weekly accounts payable cash estimates.
Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
Perform other duties as assigned.
SUPERVISION: Work under the supervision of an Accountant III, who establishes goals and objectives and evaluates performance.
MINIMUM QUALIFICATIONS :
Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:
Bachelor’s degree in accounting, finance or related field.
Three years of full-time accounting or related experience.
OTHER REQUIREMENTS:
Experience in the public sector is desirable.
Experience with general ledger is desirable
Must have experience with ERP databases; PeopleSoft experience is desirable.
Must be proficient in Microsoft Office Suite.
Must be able to communicate effectively, orally and in writing.
SELECTION PROCESS MAY INCLUDE:
Applications will be screened for completeness and minimum qualifications.
Written and/or skills assessment examination.
Finalists will be interviewed by a screening and selection panel.
Background investigation.
CURRENT EMPLOYMENT BENEFITS AT SAMTRANS :
Holidays: Seven paid holidays, plus up to five floating holidays per year
Time Off: Up to 26 days per year
Cafeteria Plans: Medical, dental, vision care, group life insurance and more
Transportation: Free Bus Transportation for employees and qualified dependents
Pension: Public Employees Retirement Systems (CalPERS) and Social Security
Classic Members – 2% @ 60 benefit formula, 3 year average of highest compensation
New Members – 2% @ 62 benefit formula, 3 year average of highest compensation
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor
