Summary:
Member of the Payroll team that will ensure accurate processing and recording of company’s payroll, provide timely and accurate financial information, participate in daily data entry Payroll processing. This is a Temp to Hire
Duties and Responsibilities:
Perform daily payroll department operations
Manage workflow to ensure all payroll transactions are processed accurately and timely
Reconcile payroll prior to transmission and validate confirmed reports
Understand proper taxation of employer paid benefits
Process correct garnishment calculations and compliance
Perform compliances for unclaimed property payroll checks
Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.)
Develop ad hoc financial and operational reporting as needed
Process manual check and relocation metrics
Load import files received from payroll system to 3rd party companies
Research and email appropriate audience of file issues
Will train with Payroll Manager, Lead Payroll Administrator & Payroll Specialist
Qualifications:
Experience in full cycle payroll in multi-state environment for weekly, semi-monthly and bi-weekly runs
High School Diploma/GED
CPP preferred but not required
4-6 years’ experience processing multi-state payroll
Working knowledge of payroll best practices
Strong knowledge of federal and state regulations
Strong PC skills including proficiency in Excel
Working knowledge of Paylocity and ClockView but not required
Strong work ethic and team player
High degree of professionalism
Ability to deal sensitively with confidential material
Strong interpersonal (verbal and written) communication skills
Ability to communicate with various levels of management
Decision-making, problem-solving, and analytical skills
Organizational, multi-tasking, and prioritizing skills
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor
Jun 15, 2018
Full time
Summary:
Member of the Payroll team that will ensure accurate processing and recording of company’s payroll, provide timely and accurate financial information, participate in daily data entry Payroll processing. This is a Temp to Hire
Duties and Responsibilities:
Perform daily payroll department operations
Manage workflow to ensure all payroll transactions are processed accurately and timely
Reconcile payroll prior to transmission and validate confirmed reports
Understand proper taxation of employer paid benefits
Process correct garnishment calculations and compliance
Perform compliances for unclaimed property payroll checks
Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.)
Develop ad hoc financial and operational reporting as needed
Process manual check and relocation metrics
Load import files received from payroll system to 3rd party companies
Research and email appropriate audience of file issues
Will train with Payroll Manager, Lead Payroll Administrator & Payroll Specialist
Qualifications:
Experience in full cycle payroll in multi-state environment for weekly, semi-monthly and bi-weekly runs
High School Diploma/GED
CPP preferred but not required
4-6 years’ experience processing multi-state payroll
Working knowledge of payroll best practices
Strong knowledge of federal and state regulations
Strong PC skills including proficiency in Excel
Working knowledge of Paylocity and ClockView but not required
Strong work ethic and team player
High degree of professionalism
Ability to deal sensitively with confidential material
Strong interpersonal (verbal and written) communication skills
Ability to communicate with various levels of management
Decision-making, problem-solving, and analytical skills
Organizational, multi-tasking, and prioritizing skills
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor
The Accounting/ Payroll Specialist will perform and oversee all activities necessary to successfully complete the semi-monthly payroll, including maintaining of related records, filing tax reports, voluntary and involuntary deductions, preparing reports for senior management. This individual will report directly to the Accounting Manager.
The ideal candidate will have extensive knowledge of the payroll process, accounting and have demonstrated the ability to excel in a fast-paced environment and drive for results. Knowledge of Federal and State tax withholding is a must.
Responsibilities and Duties
• Full cycle payroll. Process semi-monthly payroll for 300 employees ensuring the accuracy of data entry and timely processed according to SOP and State/Federal compliance and regulations.
• Validate and export time & attendance hours, reporting paid time worked and paid-time-off using Paycom payroll system.
• Process commission and bonus payments, retroactive adjustments, special pay, sick leave, and worker's compensation wage statements.
• Perform Payroll Audit prior to releasing data for check printing.
• Prepare a wide variety of payroll documents and computer input, including, but not limited to timekeeping, direct deposit set up, garnishment set up and payroll adjustments using Paycom.
• Monitor and implement federal and state legal requirements
• Maintain accurate historical records.
• Reconcile health benefits invoices against reports from various health care providers
• Set-up earning/deduction codes as needed.
• Manage 401k beneficiaries through Schwab.
• Prepare and upload 401k records and flexible benefits reports to carrier's websites.
• Assist employees in 401k enrollment.
• Identify, manage and resolve federal and state payroll tax issues.
• Generate monthly payroll entries for posting to the general ledger.
• Process manual checks as needed.
• Maintain sufficient and appropriate supporting documentation for SOX, audit and regulatory compliance.
• Process complex payroll transactions, and write special reports within Paycom.
• Prepare month-end manual journal entries and reconcile all payroll-related accounts monthly.
• Prepare management reports, audit reports.
• Streamline processes, and participate on or drive special projects.
• Receive and respond to telephone and in-person inquiries related to a variety of Payroll questions.
• Maintain close relationships with Managers assisting them with payroll inquiries.
• Interpret payroll policies and procedures to company employees of all levels.
• Complete employment verification salary history requests within 24 hours.
• Monitor and screen UI rates for inclusion to Paycom.
• Reconcile/prepare monthly sales tax payment and quarterly reporting.
• Prepare daily sales reports to executive management.
• Daily/monthly journal entries posting; monthly-end bank reconciliation.
• Tax corrections as assigned.
• W-2 Processing/audits.
• W-4 processing.
• Recordkeeping and filing.
• Other payroll/accounting duties as assigned
Qualifications and Skills
• Minimum of 5 years of full cycle payroll and an associate's degree or equivalent training and education.
• Prior mid to large sized company payroll experience preferred.
• Proficiency in Paycom payroll system is a plus.
• Strong communications, customer service, and interpersonal skills.
• Solid problem solving, time management and organization skills.
• Excellent Excel skills.
• Works and adapts well under pressure.
• Analytical thinker with the ability to problem solve.
• Professionalism and confidentiality a must.
• Intermediate Math Skills.
• Must have basic knowledge of Wage and Hour Regulations
Benefits
STARTING PAY: $25.00
Benefits: Great health benefits, matching 401(k), profit sharing and paid holidays, vacation and sick time are also offered once eligibility is met.
Work Schedule: Monday-Friday 8am – 5pm
Position: Full Time, non-exempt
BiRite is an Equal Opportunity Employer.
*** To apply, please go to http://birite.com/careers
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Jun 07, 2018
Full time
The Accounting/ Payroll Specialist will perform and oversee all activities necessary to successfully complete the semi-monthly payroll, including maintaining of related records, filing tax reports, voluntary and involuntary deductions, preparing reports for senior management. This individual will report directly to the Accounting Manager.
The ideal candidate will have extensive knowledge of the payroll process, accounting and have demonstrated the ability to excel in a fast-paced environment and drive for results. Knowledge of Federal and State tax withholding is a must.
Responsibilities and Duties
• Full cycle payroll. Process semi-monthly payroll for 300 employees ensuring the accuracy of data entry and timely processed according to SOP and State/Federal compliance and regulations.
• Validate and export time & attendance hours, reporting paid time worked and paid-time-off using Paycom payroll system.
• Process commission and bonus payments, retroactive adjustments, special pay, sick leave, and worker's compensation wage statements.
• Perform Payroll Audit prior to releasing data for check printing.
• Prepare a wide variety of payroll documents and computer input, including, but not limited to timekeeping, direct deposit set up, garnishment set up and payroll adjustments using Paycom.
• Monitor and implement federal and state legal requirements
• Maintain accurate historical records.
• Reconcile health benefits invoices against reports from various health care providers
• Set-up earning/deduction codes as needed.
• Manage 401k beneficiaries through Schwab.
• Prepare and upload 401k records and flexible benefits reports to carrier's websites.
• Assist employees in 401k enrollment.
• Identify, manage and resolve federal and state payroll tax issues.
• Generate monthly payroll entries for posting to the general ledger.
• Process manual checks as needed.
• Maintain sufficient and appropriate supporting documentation for SOX, audit and regulatory compliance.
• Process complex payroll transactions, and write special reports within Paycom.
• Prepare month-end manual journal entries and reconcile all payroll-related accounts monthly.
• Prepare management reports, audit reports.
• Streamline processes, and participate on or drive special projects.
• Receive and respond to telephone and in-person inquiries related to a variety of Payroll questions.
• Maintain close relationships with Managers assisting them with payroll inquiries.
• Interpret payroll policies and procedures to company employees of all levels.
• Complete employment verification salary history requests within 24 hours.
• Monitor and screen UI rates for inclusion to Paycom.
• Reconcile/prepare monthly sales tax payment and quarterly reporting.
• Prepare daily sales reports to executive management.
• Daily/monthly journal entries posting; monthly-end bank reconciliation.
• Tax corrections as assigned.
• W-2 Processing/audits.
• W-4 processing.
• Recordkeeping and filing.
• Other payroll/accounting duties as assigned
Qualifications and Skills
• Minimum of 5 years of full cycle payroll and an associate's degree or equivalent training and education.
• Prior mid to large sized company payroll experience preferred.
• Proficiency in Paycom payroll system is a plus.
• Strong communications, customer service, and interpersonal skills.
• Solid problem solving, time management and organization skills.
• Excellent Excel skills.
• Works and adapts well under pressure.
• Analytical thinker with the ability to problem solve.
• Professionalism and confidentiality a must.
• Intermediate Math Skills.
• Must have basic knowledge of Wage and Hour Regulations
Benefits
STARTING PAY: $25.00
Benefits: Great health benefits, matching 401(k), profit sharing and paid holidays, vacation and sick time are also offered once eligibility is met.
Work Schedule: Monday-Friday 8am – 5pm
Position: Full Time, non-exempt
BiRite is an Equal Opportunity Employer.
*** To apply, please go to http://birite.com/careers
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Financial Analyst II – Extra Help
County of Santa Clara – Technology Services & Solutions
Type: Temporary
Duration: anywhere from 4 months to the end of December
Location: San Jose, CA
Definition
Under direction, to perform moderately complex financial analysis and conduct studies that requires the integration of multi-disciplinary principles (accounting, auditing, finance, marketing, business law, computer science, and information system management).
Distinguishing Characteristics
The Financial Analyst series describes levels of positions that are assigned to manage financial operations and various finance-based analytical activities and projects. The Financial Analyst series differs from the Management Analyst series in that the Management Analyst series is focused on general assignments involving operation analysis, organizational design, employee relations or serving as a staff advisor while the Financial Analyst series assignments are specifically focused on financed-related processes and operations. The Financial Analyst II is the full journey/professional level within the series. Financial Analyst IIs perform moderately complex financial analytical work and are assigned to support larger program activities, which may involve providing technical supervision to lower level staff. The Financial Analyst II is distinguished from the Financial Analyst I in that the Financial Analyst II performs assignments of moderate complexity and works with greater independence whereas the Financial Analyst I performs assignments that are more routine and narrow in scope.
Typical Tasks
Plans, organizes and directs the work of an assigned project or program;
Conducts a variety of moderately complex financial, analytical, cost and feasibility studies;
Prepares and presents a variety of budgetary, informational and statistical reports and makes recommendations in written, graphic and oral presentations;
May train and provide technical assistance to lower level staff;
Makes revenue and expenditure projections for one or multiple budgets; compiles figures, prepares justifications and participates in the annual budget development process;
Identifies financial program issues, determines appropriate action and makes recommendations for problem resolution; assists in the implementation of program enhancements and improvements;
Assists in the development of strategic initiatives to improve and enhance performance and services;
Prepares documents that include financial and income statements, balance sheets, and statements of cash flow;
Interacts with Internal Revenue Service and State Franchise Tax Board to resolve tax issues; prepares tax documents;
Manages bank and fund accounts (i.e. ATM card transactions, special trust funds, and county special funds, etc.);
Administers numerous receivable and payable funds;
Computes, assesses and reconciles court assessed fees;
Provides financial management for individuals and contractors that include external payroll services;
Develops and participates in cost allocations, and indirect cost rate proposals;
Prepares and analyzes contract payment reconciliations based on cost reports and payment documentation;
Develops and prepares revenue/expense projections;
Prepares and presents cost reports, coordinates audits, cost reimbursement settlement claims for government payers and agencies and responds to related requests for information from auditors;
Defines financial reporting and information needs and coordinates any systems modifications with Information Services;
Coordinates with other departments, outside vendors and service providers to achieve financial program goals;
Negotiates and monitors financial contracts with outside service providers and business partners;
Analyzes and interprets existing, new and proposed legislation for cost and program impacts;
Responds to a variety of information requests from both inside and outside the agency;
Uses a variety of information applications and databases to develop schedules and special reports;
May be assigned as a Disaster Service Worker, as required;
Performs other duties as assigned.
Employment Standards
Sufficient education and experience which directly demonstrates the possession and application of the following knowledge and abilities: Experience Note: The knowledge and abilities listed below are acquired through possession of a Bachelor’s Degree in Accounting, Finance, Business Administration, or a closely related field
-AND- Three (3) years of increasingly responsible professional level financial analysis experience. Work experience should include analyzing, evaluating and making recommendations on various financial programs and services and conducting a variety of analytical studies and surveys.
-OR-
Possession of a Bachelor’s Degree in any field, of which the equivalent of fifteen (15) semester units are in finance-related courses
-AND- Five (5) years of professional level financial analysis experience as specified above.
-OR-
Completion of sixty (60) semester or ninety (90) quarter college units, of which the equivalent of fifteen (15) semester units are in finance-related courses
-AND- Seven (7) years of professional level financial analytical experience as specified above.
A Master’s Degree may substitute for up to one (1) year of the required experience.
Some positions may require possession of a valid California driver’s license prior to appointment and the ability to qualify and maintain a County Driver’s Permit.
Knowledge of:
Local government financial and fiscal procedures and systems;
Principles and practices of financial management, including both expense and reimbursement requirements;
Methods of report preparation, writing and presentation;
Statistical research and analysis techniques and procedures;
Principles and practices of training;
Local, state and federal regulatory requirements;
Personal computers, common office applications and financial and database software;
Contracts and negotiation skills;
General accounting principles and procedures;
Project management and reporting requirements.
Ability to:
Formulate, gather, analyze and present complex financial, informational and statistical data;
Analyze information and reach valid conclusions;
Analyze policies and procedures and make recommendations to management;
Develop financial program enhancement recommendations based on revenue and cost analysis;
Communicate clearly and effectively with members of the public and agency staff at various levels of authority;
Prepare and present clear and concise reports;
Maintain cooperative working relationships with departmental personnel, other county departments and the general public;
Represent the department on assigned committees and with outside agencies;
Utilize computers and advanced computer software to analyze information;
Make recommendations for program and procedural modifications based on financial performance, regulatory and or legislative changes;
Train and provide technical assistance.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Jun 06, 2018
Temporary
Financial Analyst II – Extra Help
County of Santa Clara – Technology Services & Solutions
Type: Temporary
Duration: anywhere from 4 months to the end of December
Location: San Jose, CA
Definition
Under direction, to perform moderately complex financial analysis and conduct studies that requires the integration of multi-disciplinary principles (accounting, auditing, finance, marketing, business law, computer science, and information system management).
Distinguishing Characteristics
The Financial Analyst series describes levels of positions that are assigned to manage financial operations and various finance-based analytical activities and projects. The Financial Analyst series differs from the Management Analyst series in that the Management Analyst series is focused on general assignments involving operation analysis, organizational design, employee relations or serving as a staff advisor while the Financial Analyst series assignments are specifically focused on financed-related processes and operations. The Financial Analyst II is the full journey/professional level within the series. Financial Analyst IIs perform moderately complex financial analytical work and are assigned to support larger program activities, which may involve providing technical supervision to lower level staff. The Financial Analyst II is distinguished from the Financial Analyst I in that the Financial Analyst II performs assignments of moderate complexity and works with greater independence whereas the Financial Analyst I performs assignments that are more routine and narrow in scope.
Typical Tasks
Plans, organizes and directs the work of an assigned project or program;
Conducts a variety of moderately complex financial, analytical, cost and feasibility studies;
Prepares and presents a variety of budgetary, informational and statistical reports and makes recommendations in written, graphic and oral presentations;
May train and provide technical assistance to lower level staff;
Makes revenue and expenditure projections for one or multiple budgets; compiles figures, prepares justifications and participates in the annual budget development process;
Identifies financial program issues, determines appropriate action and makes recommendations for problem resolution; assists in the implementation of program enhancements and improvements;
Assists in the development of strategic initiatives to improve and enhance performance and services;
Prepares documents that include financial and income statements, balance sheets, and statements of cash flow;
Interacts with Internal Revenue Service and State Franchise Tax Board to resolve tax issues; prepares tax documents;
Manages bank and fund accounts (i.e. ATM card transactions, special trust funds, and county special funds, etc.);
Administers numerous receivable and payable funds;
Computes, assesses and reconciles court assessed fees;
Provides financial management for individuals and contractors that include external payroll services;
Develops and participates in cost allocations, and indirect cost rate proposals;
Prepares and analyzes contract payment reconciliations based on cost reports and payment documentation;
Develops and prepares revenue/expense projections;
Prepares and presents cost reports, coordinates audits, cost reimbursement settlement claims for government payers and agencies and responds to related requests for information from auditors;
Defines financial reporting and information needs and coordinates any systems modifications with Information Services;
Coordinates with other departments, outside vendors and service providers to achieve financial program goals;
Negotiates and monitors financial contracts with outside service providers and business partners;
Analyzes and interprets existing, new and proposed legislation for cost and program impacts;
Responds to a variety of information requests from both inside and outside the agency;
Uses a variety of information applications and databases to develop schedules and special reports;
May be assigned as a Disaster Service Worker, as required;
Performs other duties as assigned.
Employment Standards
Sufficient education and experience which directly demonstrates the possession and application of the following knowledge and abilities: Experience Note: The knowledge and abilities listed below are acquired through possession of a Bachelor’s Degree in Accounting, Finance, Business Administration, or a closely related field
-AND- Three (3) years of increasingly responsible professional level financial analysis experience. Work experience should include analyzing, evaluating and making recommendations on various financial programs and services and conducting a variety of analytical studies and surveys.
-OR-
Possession of a Bachelor’s Degree in any field, of which the equivalent of fifteen (15) semester units are in finance-related courses
-AND- Five (5) years of professional level financial analysis experience as specified above.
-OR-
Completion of sixty (60) semester or ninety (90) quarter college units, of which the equivalent of fifteen (15) semester units are in finance-related courses
-AND- Seven (7) years of professional level financial analytical experience as specified above.
A Master’s Degree may substitute for up to one (1) year of the required experience.
Some positions may require possession of a valid California driver’s license prior to appointment and the ability to qualify and maintain a County Driver’s Permit.
Knowledge of:
Local government financial and fiscal procedures and systems;
Principles and practices of financial management, including both expense and reimbursement requirements;
Methods of report preparation, writing and presentation;
Statistical research and analysis techniques and procedures;
Principles and practices of training;
Local, state and federal regulatory requirements;
Personal computers, common office applications and financial and database software;
Contracts and negotiation skills;
General accounting principles and procedures;
Project management and reporting requirements.
Ability to:
Formulate, gather, analyze and present complex financial, informational and statistical data;
Analyze information and reach valid conclusions;
Analyze policies and procedures and make recommendations to management;
Develop financial program enhancement recommendations based on revenue and cost analysis;
Communicate clearly and effectively with members of the public and agency staff at various levels of authority;
Prepare and present clear and concise reports;
Maintain cooperative working relationships with departmental personnel, other county departments and the general public;
Represent the department on assigned committees and with outside agencies;
Utilize computers and advanced computer software to analyze information;
Make recommendations for program and procedural modifications based on financial performance, regulatory and or legislative changes;
Train and provide technical assistance.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Coast Personnel Services
2295 De La Cruz Boulevard, Santa Clara, CA, USA
Summary This is a temp to hire position in San Jose, CA.
Member of the Payroll team that will ensure accurate processing and recording of company's payroll, provide timely and accurate financial information, participate in daily data entry of Payroll processing.
Duties and Responsibilities:
Perform daily payroll department operations
Mange workflow to ensure all payroll transactions are processed accurately and timely
Reconcile payroll prior to transmission and validate confirmed reports
Understand proper taxation of employer paid benefits
Process correct garnishments calculations and compliance
Perform compliance for unclaimed property payroll checks
Process accurate and timely year-end reporting when necessary (W-2, W2c, etc.)
Develop ad hoc financial and operational reporting as needed
Process manual check and relocation metrics
Load import files received from payroll system to 3rd party companies
Research and email appropriate audience of file issues
Will train with Payroll Manager, Lead Payroll Administrator & Payroll Specialist
Qualifications
Experience in full cycle payroll in multi-state environment for weekly, semi-monthly and bi-weekly runs
High School Diploma/GED
CPP preferred but not required
4-6 years’ experience processing multi-state payroll and bi-weekly
Working knowledge of payroll best practices
Strong knowledge of federal and state regulations
Strong PC skills including proficiency in Excel
Working knowledge of Paylocity and ClockView but not required
Strong work ethic and team player
High degree of professionalism
Ability to deal sensitively with confidential material
Strong interpersonal (verbal and written) communication skills
Ability to communicate with various levels of management
Decision-making, problem-solving, and analytical skills
Organizational, multi-tasking, and prioritizing skills
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Ad
May 22, 2018
Full time
Summary This is a temp to hire position in San Jose, CA.
Member of the Payroll team that will ensure accurate processing and recording of company's payroll, provide timely and accurate financial information, participate in daily data entry of Payroll processing.
Duties and Responsibilities:
Perform daily payroll department operations
Mange workflow to ensure all payroll transactions are processed accurately and timely
Reconcile payroll prior to transmission and validate confirmed reports
Understand proper taxation of employer paid benefits
Process correct garnishments calculations and compliance
Perform compliance for unclaimed property payroll checks
Process accurate and timely year-end reporting when necessary (W-2, W2c, etc.)
Develop ad hoc financial and operational reporting as needed
Process manual check and relocation metrics
Load import files received from payroll system to 3rd party companies
Research and email appropriate audience of file issues
Will train with Payroll Manager, Lead Payroll Administrator & Payroll Specialist
Qualifications
Experience in full cycle payroll in multi-state environment for weekly, semi-monthly and bi-weekly runs
High School Diploma/GED
CPP preferred but not required
4-6 years’ experience processing multi-state payroll and bi-weekly
Working knowledge of payroll best practices
Strong knowledge of federal and state regulations
Strong PC skills including proficiency in Excel
Working knowledge of Paylocity and ClockView but not required
Strong work ethic and team player
High degree of professionalism
Ability to deal sensitively with confidential material
Strong interpersonal (verbal and written) communication skills
Ability to communicate with various levels of management
Decision-making, problem-solving, and analytical skills
Organizational, multi-tasking, and prioritizing skills
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Ad
