1 Facilities jobs

POSITION: Facilities Director   PROGRAM/LOCATION: Santa Clara County, Office in San Jose   STATUS: Full-time/Exempt     JOB SUMMARY  The Facilities Director is a new position for HomeFirst. The agency has experienced significant growth in the past two years and as such we have a need for improved infrastructure. The Facilities Director will largely support logistics and oversight to ease direct service delivery for our clients. This Director will work closely with the Chief Operating Officer to develop systems, processes, and procedures for improved management of the agency’s Food Services, Maintenance, Fleet, and Purchasing Departments.   Areas of Responsibility:   Food Services  HomeFirst operates two large, year-round shelters including the largest in  Santa Clara County. Additionally, the agency expands services to include two additional shelters, and two overnight warming locations during the cold weather season. In all, more than 600 people are served nightly during the cold season. Meals for all shelter guests are often prepared at our San Jose facility, using our industrial kitchen, before transporting the meals to the different locations.    Duties in Food Services may include:   -        Developing policies, procedures, and practices   -        Oversight of kitchen staff   -        Ensuring the cleanliness of the kitchen   -        Ensuring food inventory is properly managed   -        Provider oversight of kitchen purchases (equipment and food)   -        Coordinate with drivers, and shelter site managers   -        Ensure kitchen is in compliance with City, County, VA requirements   -        Other similar duties   Fleet HomeFirst operates nearly 30 vehicles within programs and facilities. We operate a shuttle for shelter guests, passenger vehicles to transport housing program clients, outreach vehicles, and vehicles used by maintenance staff.    Duties with Fleet may include:   -        Developing policies, procedures, and practices   -        Oversight of individuals supporting fleet   -        Ensuring vehicles are regularly maintained   -        Ensuring cost effectiveness of maintenance and repairs   -        Supporting with registration   -        Monitor and ensure compliance with local and state rules and regulations   -         Streamline and monitor fuel purchasing and mileage tracking   -         Other similar duties   Maintenance  HomeFirst operates eight facilities across Santa Clara County. These facilities include shelters and housing developments. The agency employs its own maintenance staff for general upkeep, repairs, maintenance and janitorial services, and contracts out landscaping and larger repair jobs as needed. The team includes a manager and 4-6 maintenance techs. This Director is not responsible for property management as it relates to tenant lease agreements.  Duties in Maintenance may include:   -        Ensuring policies, procedures, and practices are effective and efficient   -        Supervision of maintenance manager   -        Securing building permits when necessary   -        Coordinating with partners on build projects   -        Assisting with quotes for services as necessary   -        Monitoring efficiency of work orders   -        Planning for future   -        Assisting with identifying and implementing green opportunities   -        Other similar duties Purchasing HomeFirst serves more than 5,000 individuals each year through it’s shelter operations and program implementation. Currently, program managers and department leads are often tasked with making large purchases for their individual programs. With the new Facilities Director on board, we hope that we can streamline large purchases by putting in place proper procedures and practices. Duties in Maintenance may include:   -        Hiring and managing a Purchasing Associate   -        Developing policies, procedures, and practices   -        Coordinating with program departments   -        Ensuring purchases are cost effective   -        Other similar duties   DESIRABLE QUALIFICATIONS   Knowledge of:  Building construction ordinances and laws affecting construction and repairs for commercial buildings City Permit processes and requirements Methods, equipment, and supplies used in repair, custodial work, gardening and transportation Negotiations tactics Principles of supervision and training multiple staff   Ability to:  Estimate cost of repairs and construction work Coordinate, supervise and project manage construction projects Plan and organize building repairs, alterations, and general maintenance work Research and put in to practice kitchen requirments Plan and organize transportation schedules Prepare written and oral reports Plan and effectively supervise the work of others Maintain effective professional and working relationships   REQUIREMENTS:   Bachelor’s degree in related discipline or equivalent experience. Requires a minimum of 5 years’ experience in facility, kitchen, hospitality-type work Requires a minimum of 3 years in a leadership capacity. Good interpersonal skills demonstrated excellent written and verbal communication skills. Ability to lift 75lbs Other  Valid California Driver License and auto insurance                                                                                        Reliable transportation Able to stand/sit for extended periods; kneel, reach and bend related to completion of duties Ability to use a keyboard and read computer screens for extended periods When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.