Eden Housing

Building and maintaining high-quality, well-managed, service-enhanced affordable housing communities that meet the needs of lower income families, seniors, and persons with disabilities. 

$18.90 hourly
Eden Housing 5300 Terner Way, San Jose, CA 95136, USA
Oct 18, 2019
Full time
 *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2287/assistant-manager/job ***   Assistant Manager-  Ohlone Chynoweth - San Jose  Summary Within established management operating and fiscal policy, the Assistant Manager assists the Property Manager in managing the day-to-day activities of operating and maintaining facilities and equipment in housing projects designed to provide low-income families, seniors, special users, or other eligible individuals with furnished or unfurnished housing in single or multi-unit dwellings by performing the following duties. Essential Duties & Responsibilities Under general supervision of Manager: Orders office supplies. Schedules maintenance repairs, generates and files completed work orders and follows-up, as appropriate. Assists in resident move-in/out procedures and unit inspections. Maintains wait list and processes applications in conformance with compliance regulations and EHMI policies; explains entire move in procedures. Collects rent and accounts for monies collected; performs daily bank deposits, as needed. Answers telephone and handle office interactions in a friendly, courteous and sincere manner. Sorts and distributes inner office mail. Prepares recertifications of residents by interviewing residents, obtaining appropriate documentation and completing worksheets. Submits worksheets to manager and Property Supervisor for approval. Compiles and maintains accurate written records of residents (e.g. Emergency Information, Incident Reports, etc.). Maintains resident files in a neat and orderly manner according to EHMI standard policies. Refers applicants to alternative housing if all available units are occupied or if the Wait List is closed. Ensures consistent application of project rules and regulations. Ensures consistent application of Program (HUD, CHFA, RHCP, TCAC, etc.) rules and regulations. Prepares Project Status Reports (PSR’s). Maintains a clean and well-organized office. Maintains a businesslike and professional appearance. Promotes harmonious relations among residents, housing personnel and persons of the community. Demonstrates enthusiasm and stamina for housing project and position. Represents project in business related matters to the residents and to the community at large. Sensitive to the housing philosophies of the owner/sponsor. Maintains congenial relationships with all residents, is understanding of and sensitive to cultural background, economic status, those with special needs, and adheres to Equal Employment and Equal Housing Opportunity requirements. Exercises common sense, good judgement, consistency and self-control in day-to-day contact with residents and in other business-related matters. Demonstrates company loyalty and integrity in all financial matters, in reports to supervisors and other management personnel, in relationships with residents and co-workers. Qualifications EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) AND 6 months clerical/office experience or other related experience and/or training.   PREFERRED SKILLS and/or ABILITIES At least 6 month’s clerical experience. Type professionally and accurately at a minimum of 40 wpm. Previous experience in property management a plus General understanding of preventive and ongoing apartment maintenance Computer literacy - PC hardware, YARDI software a plus. Proficient in word-processing and spreadsheet software (Word, Excel, Outlook). Self-starter, flexible, detail-oriented and well organized. Ability to work independently and in a team environment. Experience working with diverse groups, i.e., staff, residents, outside contacts. Commitment to the companies’ goals and philosophy. CERTIFICATES, LICENSES, REGISTRATIONS: Must have reliable automobile transportation and a valid California Driver’s License and insurance.     *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2287/assistant-manager/job *** When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.  
$18.00 - $30.00 hourly
Eden Housing 22645 Grand Street, Hayward, CA, USA
Oct 10, 2019
Full time
 *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2284/property-supervisor/job ***   Property Supervisor- Central Office-Hayward Summary Assists in the development and monitoring of company policies and procedures related to property management; responsible for recruitment, training, development, and supervision of Property Managers, and primary responsibility for ensuring the physical asset and performance of assigned portfolio. Assists senior management and other supervisors with special projects and other related work. Essential Duties & Responsibilities Establishes and coordinates a communication system involving transactions and activities between onsite staff and the Central Office to ensure appropriate monitoring and control of property issues and operations. Hires, trains, supervises, develops, and terminates the employment of those supervised in accordance with company policies and directives; performs timely performance evaluations on supervised employees; assists Property Managers with site-level employees. Approves all new hires, status changes, and terminations for on-site personnel. Monitors, assists, and makes recommendations to improve property operations; reviews occupancy status; recommends rent schedules and prepares rent increase requirements to governing agencies. Reviews/audits property administrative, accounting, and maintenance areas to ensure compliance with established policies and procedures; approves all exceptions of same. Oversees the resolution of resident relation issues. Inspects the properties a minimum of twice a month to ensure the highest standards are maintained; evaluates effectiveness and efficiency of maintenance, grounds, and housekeeping operations. Conducts periodic inspection of vacant apartments for market-ready condition. Assists in or develops corrective programs to ensure physical and fiscal well being of the apartment communities. Prepares annual operating and capital budgets; monitors budget performance and prepares summary reports of same. Reviews and approves expenditures within specified budgetary guidelines. Negotiates and/or evaluates contracts and makes recommendations. Assists in the update, revision and/or development of forms, reports, and manuals relating to property management issues and operations. Ensures implementation, as appropriate. Prepares and conducts semi-annual portfolio meetings to include all property personnel. Establishes ongoing working relationships with lenders and regulatory agency personnel. Ensures that regulatory agreements are adhered to and followed. Assists in the development and implementation of property management training programs. Attends all HUD industry meetings and other regulatory agency meetings as required and appropriate.   SUPERVISORY RESPONSIBILITIES Manages property managers who supervise property staff. Is responsible for the overall direction, coordination, and evaluation of the staff within their portfolio. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Qualifications EDUCATION and/or EXPERIENCE Knowledge of apartment property management normally acquired by four years of college or comparable work experience, and a Certified Property Manager (CPM) designation or candidate status within six months of hire.   Minimum of three years’ experience as a manager overseeing multiple properties in the affordable housing developments, including but not limited to Department of Housing and Urban Development (HUD), Low Income Housing Tax Credits (LIHTC), Tax-Exempt Bonds, Rental Housing Construction Program (RHCP), California Housing Rehabilitation Program (CHRP), California Housing Finance Agency (CHFA), and Assisted Housing Program (AHP) properties. Experience in generating property budgets. Working knowledge of applicable local and federal housing laws including Fair Housing and Landlord and Tenant laws required.   Knowledge of apartment property management normally acquired by three years of supervisory experience in property management, preferably in an affordable housing management working environment.   CERTIFICATES, LICENSES, REGISTRATIONS Current COS or attainment within six months of hire. Current tax credit certification or attainment within six months of hire. CPM Certification or candidate status Must have reliable automobile transportation and a valid California Driver's License and insurance.*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2284/property-supervisor/job *** When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.   
$18.00 - $30.00 hourly
Eden Housing 22645 Grand Street, Hayward, CA, USA
Oct 08, 2019
Full time
 *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job *** Senior Payroll Specialist-Hayward- Central Office Summary The Senior Payroll Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files. Essential Duties & Responsibilities Payroll:  Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.  Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.  Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.  Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.  Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.  Develops, prepares, analyzes and interprets periodic reports of wages and allocations.  Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.  Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.  Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.  Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.  Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.  Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.  Assisting with implementation of new procedures and training  Updating and maintaining Night Manager information  Update Benetrac System with Human Resources related information.  Maintain organizational charts on the server and update the HR section of the Intranet.  Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.  Respond to agency requests for personnel-related information and materials.  Management of wage garnishments, 401(k) and 403(b) processing.  Responds to employment and wage verifications.  Assist with miscellaneous duties and projects as assigned. SUPERVISORY RESPONSIBILITIES This position may supervise payroll clerk, temporary employees, volunteers, interns or trainees, as needed. Qualifications EDUCATION and/or EXPERIENCE  Bachelor’s degree (B.A.) or equivalent in accounting, human resources management or business related field preferred;  OR an equivalent combination of education and experience.  Experience using Ceridian for payroll required.  Payroll Certification and or SHRM certification, preferred. PREFERRED SKILLS and/or ABILITIES  10 years payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.  Ability to analyze financial data. Acceptance and application of the confidential nature of the position.  Extensive knowledge of state and federal labor laws.  Able to work with wide variety of personalities and deal with each person in an effective and professional manner.  Proven experience using compensation systems and programs.  Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.  Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.  Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services. CERTIFICATES, LICENSES, REGISTRATIONS Must have reliable automobile transportation and a valid California Driver's License and insurance. *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***   When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
$22.00 - $26.00 hourly
Eden Housing 22645 Grand Street, Hayward, CA, USA
Sep 30, 2019
Full time
 *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2257/administrative-support-specialist/job ***   Administrative Support Specialist- Central Office - Hayward Summary Under the direct supervision of the Corporate Office Manager, provide executive level support, basic clerical and administrative support, and plan internal events of all sizes. Always represent Eden Housing with a high degree of professionalism, diplomacy, tact, and strong customer service orientation. Essential Duties & Responsibilities EXECUTIVE SUPPORT: Prepare and edit correspondence, communications, presentations and other documents. Monitor, screen, respond to and distribute incoming communications. Screen and direct phone calls. Interact with guests and visitors. Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed. Arrange corporate events to take place outside of the work place, such as staff appreciation events. Plan, organize, and implement various internal and external meetings. Manage executive schedule / calendar Prepare reports and presentations for meetings. Attend meetings and take accurate minutes. Uphold a strict level of confidentiality. Maintain a high level of professionalism.   ADMINISTRATIVE: Answer phones and greet guests/visitors with a high amount of professionalism and strong customer service orientation. Route and refer calls and guests accordingly. Take detailed messages as needed, and communicate them in a timely manner to appropriate staff. Escalate problems/concerns as needed to appropriate staff using good judgment and discretion. Demonstrate patience and compassion when dealing with high-need callers and guests. Handle sensitive information in confidential manner (resident-related, staff-related, and company-related). ADMINISTRATIVE SUPPORT (AS NEEDED):   Process all incoming mail including opening, date stamping, sorting, logging checks, and distribution in a timely manner. Prepare outgoing mail (Fed Ex, registered and regular mail). Process administrative support requests, as assigned, on a regular, seasonal, and special project basis. Provide back-up and assistance to other support staff as needed. Assists with logistics for company events and meetings. Perform opening duties including, but not limited to: unlocking door, unloading dishwasher, opening blinds in lobby area, straightening/organizing front desk and lobby area, etc. Perform closing duties, including, but not limited to: locking front door, loading / unloading / running dishwashers as needed, straightening up the lobby area, closing blinds in lobby area, etc. Qualifications EDUCATION and/or EXPERIENCE Associate's degree (A. A.) or equivalent from 2-year college preferred and three to four years related experience and/or training, with demonstrated success performing the critical job functions; or equivalent combination of education and experience.   CERTIFICATES, LICENSES, REGISTRATIONS Valid California Driver’s License and insurance required. *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2257/administrative-support-specialist/job ***     When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.