Assistant Facilities Manager

$65 - $65,000 yearly
  • La Clinica De La Raza
  • Oakland, CA, USA
  • Feb 08, 2019
Full time Installation-Maint-Repair

Job Description

Job Description

Major Areas of Responsibility include but are not limited to:

Under the general direction of the Facilities Manager, the individual in this position will be required to travel to the various locations in the different counties where La Clinica has facilities and provides services. This is a hands-on position that requires the individual to oversee and respond to daily service needs of the clinics and other departments as well as providing on the job training where needed for facilities staff. Working closely with the Facilities Manager and Facilities Administrative Assistant, this individual will ensure that the locations are maintained in a safe, clean, professional, and enjoyable environment. This will include implementing an ongoing preventative facilities maintenance program and confirming all required scheduled maintenance contracts are met for both life safety and building safety and operation.

Requirements

MINIMUM QUALIFICATIONS:

  1. Requires degree in related field with minimum 5 years experience or 7 to 10 years experience in all phases of building maintenance and management in which administrative and supervisory competency has been demonstrated.
  2. Able to demonstrate the ability to plan and prioritize work orders as they are requested using existing or newly designed tracking systems.
  3. Good knowledge of methods, tools, materials and equipment to be used in maintaining the sites. Able to read construction documents including building plans.
  4. General understanding of building and life safety codes.
  5. Ability and skill to exercise sound judgment in quickly evaluating emergency situations and rendering prompt decisions.
  6. Excellent communication skills, writing skills, interpersonal skills as well as the ability to communicate effectively and relate congenially to vendors and staff.
  7. Must have physical stamina to stand for lengthy periods of time and the ability to lift at least 50 pounds.
  8. It is a must to have a valid California driver's license and the ability to be covered by company auto insurance.
  9. Ability to operate a computer in order to share information, process work orders and keep records and files of projects. Ability to use Microsoft Office.
  10. Willing to work after normal business hours if necessary and be available after hours for emergency situations and other company related calls.

DUTIES AND RESPONSIBILITIES:

  1. Assures buildings are maintained in a safe, clean, professional, and operationally effective condition.
  2. Responsible for assigning and managing the daily work order assignments with input from the administrative assistant. Assist where needed to ensure a quality job is completed.
  3. Interacts with site managers to be sure their needs are being met and to address any facilities issues that they may have.
  4. Completes the yearly reviews of each employee for performance, progress in skills and meeting the mission of La Clinica De La Raza.
  5. Coordinates the implementation of preventative maintenance programs; analyzes and oversees the operation, maintenance, and repair of buildings including roofing, painting, HVAC, elevators, landscaping, electrical, plumbing and other as directed.
  6. Conducts inspections of interior and exterior of buildings for maintenance needs for cosmetic appeal, structural integrity and life safety.
  7. Evaluates all equipment and utilities in a manner to promote conservation and energy efficiency.
  8. Works with contracted vendors to be sure contractual agreements are being met and to address any concerns of poor service. Assist in scheduling any special needs of a site with the vendor in order to minimize disruption of daily operations. This would include needs such as interior painting, carpet shampooing, hard floor waxing, etc.
  9. Participates in annual budget preparations for both operational needs of the sites as well as capital improvements.
  10. Provides training to facilities staff in an effort to improve the skill of the employee while improving service to the sites.

 

Full-Time/Full-time Salary Range $65,000

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