Part Time Event Assistant

$20.00 hourly
  • Sunnyvale Downtown Association
  • Downtown Sunnyvale Murphy Ave
  • Mar 13, 2019
Part time Other

Job Description

Sunnyvale Downtown Association
Part Time Event Assistant - Job Description


The Event Coordinator Assistant will report directly to the Executive Director and will be responsible for assisting in managing all events. Ensuring our deadlines and budgets requirements are adhered to. Coordinate activities on the day of the event to ensure all participating organization volunteers, bands, performers, staff, and distributors involved with our events, understand the guidelines and responsibilities that need to be followed always.



  • Two years in marketing and event planning within a professional services environment or similar experience. (Prefered)
  • A working knowledge of programs used for basic bulk email applications Constant Contact, Adobe Acrobat, Microsoft Word, and Excel preferred.
  • Must be a self-starter and highly organized.
  • Must have excellent written and verbal communication skills.
  • Lifting required in course event set-up and breakdown must be able to lift 30 – 45 pounds.

Primary responsibilities

  • Manage staff/volunteers responsible for event coordination activities.
  • Train, and educate staff/volunteers and helpers on proper event procedures.
  • Communicate with city departments for the permit approvals and inspections.
  • Work with vendors, sponsors, staff, and volunteers to ensure all event objectives are met.
  • Ensure staff is adequately prepared for the event.
  • Oversee online payments by volunteers and guest during events.
  • Provide receipts for transactions of customers when needed.
  • Coordinate set up of booths and beverages station for the event and ensure the day of the event goes smoothly.
  • Assist on menu preparation, inventory product, and supplies at end of event and place order for the next scheduled event.
  • Assist Executive Director with bands, permit requirements and assist bands and vendors in setup and breakdown at the end of our events.
  • Weekend and evening work will be required for this position.


  • Will be evaluated based on education, qualifications, and experience.


Please submit resume and references to:
Sunnyvale Downtown Association
PO Box 70785
Sunnyvale, Ca 94086
email: or call:  408-480-5437

When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor. 

Deadline to Apply