Accounting Clerk

$55,000 - $65,000 yearly
  • Coast Personnel Services
  • Santa Clara, CA, USA
  • Aug 08, 2019
Full time Accounting

Job Description

Are you Accounting Clerk or an experienced Payroll Tax Specialist looking to join a top privately held staffing firm? This role offers excellent benefits, great family like company culture and the ability to be a part of a fast growing, cohesive team. 

Past experience in the staffing industry preferred!!!


• Assemble, review and verify invoices and check requests
• Sort, code and match invoices 
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runs
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain confidentiality of organizational information
• Generate/Pay monthly allowances

• Calculate and file payroll taxes weekly, monthly, and quarterly for multiple states on a timely basis for multiple entities
• File payroll and unemployment taxes for multiple states on a timely basis for multiple entities
• Setup UI Accounts and Tax Withholding accounts to new states
• Prepare and enter journal entries including correcting entries, allocating expenditures and inter-company entries
• Prepare/File Property Tax for multiple offices
• Maintain Business License for multiple locations (Setup/Renewals)

• 3+ years of strong experience in processing payroll and filing payroll tax for multi-state
• Good Understanding of US GAAP and strong experience with GL, A/P, A/R
• Proficiency with Payroll/Accounting software such as Temps Plus, Avionte, Great Plains, CYMA, etc.
• Proficient in Excel and Word. Advanced Excel Skill a plus
• Past experience in working in staffing industry preferred
• Excellent verbal and written communication skills
• Ability to work in a fast paced environment

• Bachelor’s degree in Accounting from an accredited university

When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.