Senior Payroll Specialist

$18.00 - $30.00 hourly
  • Eden Housing
  • 22645 Grand Street, Hayward, CA, USA
  • Nov 11, 2019
Full time   Finance Nonprofit-Social Services

Job Description

 *** To be considered for this position, please use this link to apply: ***

Senior Payroll Specialist-Hayward- Central Office


The Senior Payroll Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files.

Essential Duties & Responsibilities


 Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.

 Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.

 Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.

 Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.

 Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.

 Develops, prepares, analyzes and interprets periodic reports of wages and allocations.

 Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.

 Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.

 Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.

 Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.

 Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.

 Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.

 Assisting with implementation of new procedures and training

 Updating and maintaining Night Manager information

 Update Benetrac System with Human Resources related information.

 Maintain organizational charts on the server and update the HR section of the Intranet.

 Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.

 Respond to agency requests for personnel-related information and materials.

 Management of wage garnishments, 401(k) and 403(b) processing.

 Responds to employment and wage verifications.

 Assist with miscellaneous duties and projects as assigned.


This position may supervise payroll clerk, temporary employees, volunteers, interns or trainees, as needed.



 Bachelor’s degree (B.A.) or equivalent in accounting, human resources management or business related field preferred;

 OR an equivalent combination of education and experience.

 Experience using Ceridian for payroll required.

 Payroll Certification and or SHRM certification, preferred.


 10 years payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.

 Ability to analyze financial data. Acceptance and application of the confidential nature of the position.

 Extensive knowledge of state and federal labor laws.

 Able to work with wide variety of personalities and deal with each person in an effective and professional manner.

 Proven experience using compensation systems and programs.

 Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.

 Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.

 Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services.


Must have reliable automobile transportation and a valid California Driver's License and insurance.

*** To be considered for this position, please use this link to apply: ***

 When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.