Vice President, Administrative Services

$137,511 - $193,492 yearly
  • Foothill-De Anza Community College District
  • Cupertino, CA, USA
  • Jan 14, 2020

Job Description

Vice President, Administrative Services

 

Foothill-De Anza Community College District

 

Posting #: 19-063

 

Campus: De Anza College

 

Close/Initial Review Date: 2/21/2020

 

Open Until Filled: No

 

Description:

 

Full Salary Range: $137,511.33-$193,492.25 annually*

 

*Actual placement is based on applicant's verified education and experience (Customary Hiring Range: $137,511.33-$151,606.24 annually). In addition, candidates with verified educational units beyond the minimum qualification may qualify for additional pay, up to $564 per contract month.

 

Initial Review Date: 02/21/2020**

 

**Any complete applications received after the review date will only be forwarded to the hiring committee at their request.

 

The Foothill-De Anza Community College District is currently accepting applications for the management position above.

 

Foothill - De Anza Community College District Mission Statement:

 

The mission of the Foothill-De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

 

De Anza College Mission Statement:

 

De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

 

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:

 

• Communication and expression

• Information literacy

• Physical/mental wellness and personal responsibility

• Civic capacity for global, cultural, social and environmental awareness

• Critical thinking

 

POSITION PURPOSE:

 

Reporting to the College President, the Vice President of Finance and College Operations is the chief fiscal officer for the campus and oversees the College's approximately $100 million budget. Serves as the key liaison with the District on all matters of budget and finance including financial reporting, fiscal policies, regulation administration, audits and other services as assigned. Provides leadership and vision to the College for all phases of financial resource management in alignment with the College's mission, vision, and goals.

 

NATURE and SCOPE:

 

Supervises the Associate Vice President of College Operations and the Director of Budget and Personnel, who have day-to-day oversight and responsibilities for budget, human resources, bond measure(s), facilities, facilities rental, custodial and grounds; and enterprise programs including the Bookstore, Child Development Center, Dining Services, and Reprographics.

 

KEY DUTIES and RESPONSIBILITIES:

 

Include but are not limited to the following duties and responsibilities:

 

• Provide leadership and vision in the planning, direction, administration and evaluation of all De Anza College budget development, fiscal services, human resources, facilities, and related college programs and services in a culturally and ethnically diverse college community.

• Provide management oversight for accounting, finance and administrative office functions, including review and documentation of procedures.

• Represent the College with Federal, State, and Local government entities, legal counsel, the District Office, auditors and the Chancellor's Office of the California Community Colleges.

• Develop plans to generate revenue to offset costs and generate net income.

• Represent the College in all District budget and finance committees and decision-making processes.

• Oversee the direction and supervision of College Operations including bond measure construction and procurement, facilities, facilities rental, custodial and grounds; and enterprise programs.

• Provide oversight for campus employment search and selection committees, employee recognition/growth awards, personnel records, and all college financial transactions including grants and contracts.

• Serve as advisor to the President on campus issues.

• Provide problem solving, planning, and communication regarding college goals and policy changes.

• Support, implement, and promote advancement of the college's Diversity and Equal Opportunity Plan in all aspects of employment and education and view marketing/communications as a vehicle for social justice.

• Chair the Campus Budget Committee and serves on the District Budget Committee.

• Develop and promote opportunities for innovation, professional growth and staff development.

• Promote development and use of improved or new technology in Finance and College Operations' business processes.

• Oversee the enforcement of the District's commitment to safety by ensuring that all employees in the Division receive appropriate training in hazardous materials handling, storage, and disposal and that training is updated as required.

• Perform other duties as assigned.

EMPLOYMENT STANDARDS

 

Knowledge:

 

• In-depth knowledge of all applicable laws, regulations, guidelines, and contracts, such as California Education Code, Title 5 Regulations, OSHA Regulations, Federal and State Labor laws.

• Strong knowledge of finance and accounting practices with emphasis on college resource management.

• Accounting and cash handling procedures.

• Enterprise operations.

• Understanding of, or ability to become quickly familiar with, all instructional and non-instructional district and college procedures and policies, especially as they pertain to services and facilities development and utilization.

• Knowledge of college operations policies and procedures, and state and federal mandates and laws affecting campus enterprise, facilities, and other comprehensive college services operations.

• Principles of leadership and management of a diverse faculty, staff and student body.

• Principles of employment, supervision, and evaluation of administrators and support staff.

• Quality principles of trust, teamwork and collaboration.

• Principles and practices of educational organizations and structures.

• College mission, values and strategic initiatives.

• Concepts and goals of student learning.

• Understanding and implementation of shared governance, teambuilding and collaborative decision-making process within and across division/department lines.

Skills and Abilities:

 

• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Interpersonal skills including the ability to effectively communicate both orally and in writing with the community, administrators, faculty, staff, students, and the Board of Trustees

• Strong supervisory and management skills with a proven track record of being a respectful administrative leader and skilled manager.

• Ability to communicate complex budget and financial proposals and presentations to a diverse audience.

• Team leadership and decision-making skills.

• Organizational, conceptual and analytical skills.

MINIMUM QUALIFICATIONS:

 

• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Master's degree, preferably in Business Administration or a related field, or an equivalent combination of education and experience from which similar skills, abilities, and knowledge have been acquired; and one year administrative experience, formal training, internship or leadership in planning, developing and implementing a complex budget, including forecasting and analysis of financial issues OR Bachelor's degree, preferably in Business Administration or a related field.

• Two (2) years of significant experience in managing a wide range of financial matters, budgeting for a complex organization and other experience that demonstrates the ability to function effectively as a senior administrator in a complex, innovative and diverse community college.

Preferred Qualifications:

 

• Three (3) to five (5) years progressively responsible financial leadership in the public sector with focused experience in developing fiscal strategies, budget preparation and administration, and capital development in complex public institutions, preferably in education.

• Business and finance experience in a community college.

• Additional administrative experience in one or more of the following areas: human resources, college enterprise programs, risk management, health and safety, facilities and construction, instructional programs or academic management.

WORKING CONDITIONS:

 

Environment:

 

• Typical office environment.

Physical Abilities:

 

• Hearing and speaking to exchange information in person and on the telephone and make presentations.

• Dexterity of hands and fingers to operate a computer keyboard.

• Vision sufficient to read various materials.

• Sitting for extending periods of time.

• Bending at the waist.

• Lifting and carrying objects up to 20 lbs.

APPLICATION PACKET:

 

• A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.

• A cover letter addressing your qualifications for the position.

• A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

 

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

 

CONDITIONS OF EMPLOYMENT:

 

Position: Full-Time, Contract, 12-months per year

 

Starting date: As soon as possible upon completion of the search process.

 

Annual salary plus benefits; excellent benefits package which includes coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance.

 

For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html

 

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.

 

The successful applicant will be required to provide proof of authorization to work in the U.S.

 

The Foothill-De Anza Community College District does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant.

 

For more information about our application process contact:

 

Employment Services

 

Foothill-De Anza Community College District

 

12345 El Monte Road

 

Los Altos Hills, California 94022

 

(650) 949-6217

 

Email: mailto:employment@fhda.edu

 

http://hr.fhda.edu/

 

To apply, visit: https://apptrkr.com/1768743

 

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Deadline to Apply

02/21/2020