Assessment Specialist

$4,444 - $5,953 monthly
  • Foothill-De Anza Community College District
  • Los Altos Hills, CA, USA
  • Jan 15, 2020
Full time   Education

Job Description

Assessment Specialist


Foothill-De Anza Community College District


Posting #: 19-066


Campus: Foothill College


Close/Initial Review Date: 2/4/2020


Open Until Filled: No




Starting Salary: $4,443.64 (per month) plus benefits; Salary Grade: C1-46

Full Salary Range: $4,443.64 - $5,953.37 (per month)


The Foothill-De Anza Community College District is currently accepting applications for the classified position above.


Foothill - De Anza Community College District Mission Statement:


The mission of the Foothill-De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.



As a member of the Testing & Assessment Center at the Foothill main campus, this position will involve a high level of contact with the public, college personnel, and diverse students when explaining testing rules, policies, and procedures. In addition, this position will also include a high level of attention to detail when administering and proctoring tests as well as extensive use of computer software programs and data entry functions. The incumbent will report to the Assessment Center Supervisor and Dean of Counseling.



Under the direction of an assigned supervisor, schedule, administer and score a variety of assessment tests to students to assess basic skills in English, English as a Second Language (ESL), mathematics, chemistry or other test as assigned.



Depending upon assignment, duties may include, but are not limited to, the following:


• Maintain the day-to-day operation of the Assessment Office.

• Coordinate registration dates, counselor's schedules, ESL faculty schedules and international student orientation dates to create quarterly testing schedules.

• Administer and proctor group-testing sessions; verify prerequisites, probationary or disqualified status as appropriate.

• Develop and update Assessment Office policy, manuals and directives according to district, federal or state guidelines.

• Implement Assessment Office plans and objectives.

• Support delivery of assessment services and assure that guidelines are followed.

• Develop assessment materials used in marketing, catalogs and brochures.

• Provide work direction to staff and students assigned to the Assessment Office.

• Conduct regular meetings to communicate, review and revise Assessment Office guidelines.

• Maintain currency on assessment issues through participation in activities of related state and local organizations.

• Review guidelines, policies and instructions related to placement testing, registration and counseling with students prior to placement tests; distribute and assist students with testing admissions applications; schedule, administer and provide individualized results for tests in English writing, English reading or ESL courses to determine eligibility.

• Sort placement tests; review information for accuracy and completeness; correct forms as necessary; score placement tests utilizing a scanner; edit and correct scanned information as needed; resolve problems with forms rejected by the scanner.

• Provide technical information to students in person or on the telephone regarding test scores; assist students with registration status; generate a variety of reports utilized in the recruitment of various programs.

• Meet with division deans, department heads and program directors to develop and implement testing procedures and policies and resolve placement issues.

• Access the SIS to extract specific student, class and course information for analysis and reporting.

• Monitor the testing budget.

• Assist in the development and design of surveys.

• Prepare various statistical reports for College administrators, managers, departments and divisions; generate District matriculation statistical reports related to matriculation and assessment.

• Order supplies, monitor inventory and prepare requisitions for supplies as needed.

• Perform related duties as assigned.




Knowledge of:


• Placement testing and registration policies, procedures and regulations.

• Operation of a computer, scanner and related office equipment.

• Record-keeping techniques.

• Interpersonal skills using tact, patience and courtesy.

• Oral and written communication skills.

• Modern office practices, procedures and equipment.


Ability to:


• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Schedule, administer and score a variety of assessment tests to students to assess basic skills.

• Communicate effectively both orally and in writing.

• Operate a computer, scanner and other office equipment.

• Interpret, apply and explain rules, regulations, policies and procedures.

• Prepare and maintain records, files and reports.

• Meet schedules and time lines.

• Work independently with little direction.

• Establish and maintain cooperative and effective working relationships with others.

• Plan and organize work.






• Office environment.


Physical Abilities:

(Applicants should perform these physical abilities with or without reasonable accommodations)


• Hearing and speaking to exchange information in person and on the telephone as well as making presentations.

• Dexterity of hands and fingers to operate a computer keyboard.

• Seeing to read various materials.

• Standing for extended periods of time.

• Reaching overhead, above the shoulders and horizontally.

• Bending at the waist, kneeling or crouching.

• Lifting, carrying, pushing or pulling objects up to 30 lbs.




• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Any combination equivalent to an Associate's degree with a course in college-level mathematics AND two (2) years experience in a job that requires good interpersonal and computing skills.




• A District on-line application on *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• A cover letter addressing your qualifications for the position.

• A current resume of all work experience, formal education and training.


If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.


Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at:



Position: Full-Time, Permanent, 12-months per year

Starting date: As soon as possible upon completion of the search process.


Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site:


Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.


For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

(650) 949-6217




To apply, visit:


Copyright ©2017 Inc. All rights reserved.



When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor. 

Deadline to Apply