Facilities and Equipment Coordinator

  • Foothill-De Anza Community College District
  • Los Altos Hills, CA, USA
  • Mar 12, 2020

Job Description

Facilities and Equipment Coordinator

 

Posting #: 19-077

 

Campus: Foothill College

 

Close/Initial Review Date:

 

Description:

 

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

 

JOB SUMMARY:

Reporting directly to the Athletic Director, the Facilities and Equipment Coordinator is responsible for coordinating the scheduling, use and maintenance of equipment and facilities for students, student-athletes, and rental groups for Foothill College.

 

DEFINITION:

Under the direction of an assigned supervisor, serve in a lead position in coordinating the scheduling, use and maintenance of equipment and facilities for students, student-athletes, and rental groups in assigned department so that classes, competitions, and outside events operate safely and efficiently; maintain cleanliness and order of assigned facilities; perform general facility maintenance and minor repairs; and provide work direction to assigned staff.

 

EXAMPLE OF DUTIES AND RESPONSIBILITIES:

Depending upon assignment, duties may include, but are not limited to, the following:

 

• Act as liaison to campus events coordinator to ensure facilities are not over-booked and that classes, athletics events, and last-minute athletics schedule changes are on master calendar; oversee facilities during events.

• Ensure that facilities for athletics and rental events are set up and taken down, including preparing athletic venues for events by marking fields, putting up barriers, setting up benches, tables, chairs, score/sound equipment, etc.

• Ensure classes are ready for students when scheduled; set up facilities for education classes and events according to sports' specifications or instructor directions; provide regular inspection and ongoing maintenance of areas and equipment used by all activity classes; make recommendations to appropriate administrator regarding equipment and facility modifications and/or repairs.

• Coordinate tasks and oversee and provide work direction to the Facilities and Equipment Assistant as needed.

• Conduct routine maintenance checks and re-fueling so vans are ready for team travel when needed; issue keys and inspect returned vans after trips; ensure vans are regularly maintained by senior mechanic.

• Inspect and ensure cleanliness of facilities and overall maintenance of fields, gyms, classrooms, and other division support areas.

• Sort clothing for laundry and cleaners; inspect and store returned laundry.

• Maintain equipment inventory; ensure appropriate storage of equipment and clothing; identify repair or maintenance needs within assigned facilities and notify appropriate administrator; perform routine equipment maintenance and minor repairs; prepare reports relating to loss and damage.

• Coordinate, oversee, and provide work direction to independent contractors and student workers as needed.

• Contract and meet with outside vendors, contractors and company representatives and secure quotes; assist with bid processing as needed; review and recommend purchase of equipment and supplies; confirm invoices and prepare for administrative signature and approval.

• Submit and monitor work orders; perform other related clerical duties as necessary.

• Clean assigned areas as directed.

• Open and close facilities according to established procedures.

• Perform related duties as assigned.

 

EMPLOYMENT STANDARDS:

 

Knowledge of:

 

• Use, maintenance, storage, and basic repair of equipment and supplies used in assigned department and or programs.

• Spreadsheet and record-keeping techniques.

• Basic cleaning methods, materials, and tools.

• Proper methods of cleaning, maintaining, and storing equipment, uniforms, materials, and supplies.

• Operation of a computer and assigned software.

• Team and individual collegiate sports.

Ability to:

 

• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Receive, issue, store and repair equipment used in assigned department and or programs.

• Make routine repairs to physical education and athletic equipment and determine when equipment must be replaced.

• Set up and take down equipment for various projects and activities.

• Establish and maintain cooperative and effective working relationships with others.

• Work independently with little direction.

• Prioritize and organize office-related tasks efficiently and effectively.

• Understand and follow oral and written directions.

• Learn and abide by California Community College Athletic Association (CCCAA) bylaws.

• Maintain routine Athletic department records.

• Communicate effectively both orally and in writing.

• Operate a computer and other office equipment.

MINIMUM QUALIFICATIONS:

 

• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Any combination equivalent to an Associate's degree AND two (2) years related experience.

PREFERRED QUALIFICATIONS:

 

• Bachelor's degree.

• Two (2) years of experience.

• Work experience in athletics of the fitness industry.

• Knowledge of athletic gear safety standards and maintenance.

WORKING CONDITIONS:

 

Environment:

 

• Indoor and outdoor work environment.

Physical Abilities:

 

• Hearing and speaking to exchange information in person and on the telephone.

• Dexterity of hands and fingers to operate computer keyboard and set up various equipment.

• Seeing to read various materials.

• Standing for extended periods of time.

• Reaching overhead, above the shoulders and horizontally.

• Bending at the waist, kneeling or crouching.

• Lifting, carrying, pushing or pulling heavy objects up to 50 lbs.

Hazards:

 

• Contact with cleaning chemicals.

• Contact with automotive fluids and gasoline.

APPLICATION PACKET:

 

• A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• A cover letter addressing your qualifications for the position.

• A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

 

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date.

 

CONDITIONS OF EMPLOYMENT:Salary: $4,034.95 (per month) plus benefits; Salary Grade: C1-42Position: Full-Time, Permanent, 12-months per yearStarting date: As soon as possible upon completion of the search process.

 

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

 

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

 

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

(650) 949-6217

 

Email: mailto:employment@fhda.edu

http://hr.fhda.edu/

 

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To apply, visit: https://apptrkr.com/1865624

 

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Deadline to Apply

Open Until Filled