Program Coordinator, Senior

  • Foothill-De Anza Community College District
  • Los Altos Hills, CA, USA
  • May 14, 2020

Job Description

Program Coordinator, Senior


Posting #: 19-105


Campus: Foothill College


Close/Initial Review Date:




Starting Salary: $5,994.89 (per month) plus benefits; Salary Grade: C1-56

Full Salary Range: $5,994.89 - $8,038.62 (per month)


The Foothill-De Anza Community College District is currently accepting applications for the classified position above.


Foothill - De Anza Community College District Mission Statement:


The mission of the Foothill-De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.


Foothill College Mission Statement:


Believing a well-educated population is essential to sustaining and enhancing a democratic society, Foothill College offers programs and services that empower students to achieve their goals as members of the workforce, as future students, and as global citizens. We work to obtain equity in achievement of student outcomes for all California student populations, and are guided by our core values of honesty, integrity, trust, openness, transparency, forgiveness, and sustainability. Foothill College offers associate degrees and certificates in multiple disciplines, and a baccalaureate degree in dental hygiene.




The Program Coordinator, Senior is a classified team member in the Student & Faculty Support Center which provides assistance to administrators, faculty and students. The incumbent provides high level administrative support to administrators and the Support Center's ongoing activities and programs. Specifically, this role primarily coordinates budgets, payments, purchase orders, independent contractor contracts for multiple departments and divisions. It handles complex budgetary and financial support and requires high level of skills in accounting, budgets and college processes. The incumbent is also required to be up to speed/ up to date with federal and state laws, compliance matters particularly around spending or budgetary matters.


This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will have a strong sense of ownership and bias for action, be student-service oriented and the ability to meet tight deadlines. Having great organization skills and the ability to analyze financial reports and expenditures will ensure success.


On a day-to-day basis, the Program Coordinator, Senior may:


• support deans, associate VPs, Executive VP where needed

• provide reports, analyze finances and spending details

• organize, prioritize and appropriately handle time-sensitive, confidential information and ensuring attention required is addressed

• purchase and stock office supplies, and office equipment.

• assist the administrative team by creating efficient workflows, processes, and tracking goals

• assist deans and administrators in payment of bills and contracts



Under the direction of an assigned supervisor, provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding an assigned large-scale and complex program. Implement program policies and guidelines; provide for program reporting and accountability; provide work direction and guidance to other program personnel; establish and monitor program budgets.



Depending upon assignment, duties may include, but are not limited to, the following:


• Provide overall direction and guidance to the day-to-day operations, problem solving and decision making regarding a large and complex assigned program; implement program policies and directives according to District, federal or State guidelines.

• Prepare funds applications; prepare grant requests and serve as the primary contact for large programs or multi-programs.

• Plan, coordinate and prepare a variety of materials used in program literature, marketing, catalogs and brochures.

• Provide work direction and guidance to others assigned to the program; assign work to other classified personnel, students, volunteers and others; provide input to performance evaluations.

• Conduct regular meetings to communicate, review and revise program guidelines.

• Develop, recommend and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.

• Assure program expenditures are within allocated budgets; monitor budgets; propose budget changes and participate in project budget applications as necessary.

• Establish appropriate linkages to special populations or community groups served; promote program through participation in advocacy groups, associations and other local, regional or national organizations.

• Provide regular reports to management and federal/State agencies as requested; participate on program reviews; assure program compliance with federal or State program guidelines.

• Serve as liaison between program personnel, participants, clients, administrators, faculty and students; provide information, program requirements and other pertinent information.

• Develop, coordinate, promote and oversee a broad range of programs.

• Develop workshop materials, promotional materials and other program documentation.

• Operate a computer and other office equipment as assigned.

• Assist in curriculum planning and development; provide input to faculty and staff regarding program offerings.

• Serve as program administrator in the absence of program supervisors.

• Perform related duties as assigned.



Knowledge of:


• Planning and coordinating the day-to-day activities of assigned program.

• Policies, objectives and goals of assigned program.

• Development and presentation of programs and workshops.

• Applicable laws, codes, regulations, policies and procedures related to assigned program.

• Budget monitoring and control.

• Grant coordination and monitoring.

• Oral and written communication skills.

• Principles of training and providing work direction to others.

• Interpersonal skills using tact, patience and courtesy.

• Operation of a computer and assigned software.

• Word processing, graphics and desktop publishing.

Ability to:


• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding a large-scale and complex program.

• Coordinate several programs simultaneously.

• Implement program policies and guidelines.

• Provide for program reporting and accountability.

• Prepare comprehensive program reports and reviews.

• Provide work direction and guidance to other program personnel.

• Establish and monitor program budgets.

• Interpret, apply and explain rules, regulations, policies and procedures.

• Establish and maintain cooperative and effective working relationships with others.

• Operate a computer and assigned office equipment.

• Analyze situations accurately and adopt an effective course of action.

• Meet schedules and time lines.

• Work independently with little direction.

• Plan and organize work.

• Make public speaking presentations.





• Office environment.

Physical Abilities:


• Hearing and speaking to exchange information in person and on the telephone and make presentations.

• Dexterity of hands and fingers to operate computer keyboard.

• Seeing to read various materials.

• Standing for extended periods of time.

• Reaching overhead, above the shoulders and horizontally.

• Bending at the waist, kneeling or crouching.

• Lifting, carrying, pushing or pulling heavy objects up to 30 lbs.



• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Any combination equivalent to a Bachelor's degree in a related field AND five (5) years related work experience.



• A District on-line application on *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.

• A cover letter addressing your qualifications for the position.

• A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.


Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at:



Position: Full-Time, Permanent, 12-months per year

Starting date: As soon as possible upon completion of the search process.


Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site:


Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.


For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022



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