Staff Accountant

  • Annual Reviews
  • 4139 El Camino Way, Palo Alto, CA, USA
  • May 21, 2020
Full time   Accounting

Job Description

Annual Reviews (AR) is a nonprofit publisher dedicated to synthesizing and integrating knowledge for the progress of science and the benefit of society. Our top-ranked journals and highly cited reviews—written by some of the world’s foremost experts in their fields—promote innovation among researchers and advance scientific awareness among journalists, policy makers, business professionals, and others with an interest in the societal impact of research. 

We offer competitive salaries and excellent benefits including a business casual work environment, a great health benefits package, personal enrichment benefits, gym reimbursement, a tuition reimbursement program, a matching gifts program, regular employee events and celebrations, free meditation classes, and most importantly, the ability to work with an amazing group of people who care about each other and their work.   

We are currently seeking a FT Staff Accountant in our Palo Alto office.  Responsibilities include:

  • Reviewing and entering expense reimbursement reports and honoraria for editorial committee members and for company employees
  • Reviewing and importing Corporate credit card transactions into accounting systems
  • Maintaining vendor data for editorial committee members and company employees
  • Maintaining government forms (W9, DE542, W-8 BEN)
  • Resolving issues related to honoraria and expense reimbursement reports, employee expense reimbursements and Corporate credit card transactions
  • Sending a written reminder to editorial committee members for non-submission of their reports for honoraria and expense reimbursement
  • Sending written reminders to company employees for non-submission of their expense reimbursements
  • Preparing annual accrual for Editorial Committee meeting expense and honoraria
  • Maintaining EFT cards (including CEO wire template)
  • Preparing and entering monthly bank journals in Great Plains
  • Acting as a backup for others on the Payable team
  • Providing assistance to the Accounting Manager as needed
  • Distributing incoming mail and processing outgoing mail (when regular business operations resume on-site)
  • Receiving visitors and ensuring they sign in as required (when regular business operations resume on-site)

Qualified candidates must have:

  • BS in Accounting/Finance and a minimum of 2 years of experience with general accounting and processing accounts payable
  • Strong knowledge of GAAP auditing practices and principles Strong knowledge of auditing practices and principles
  • Intermediate/advanced knowledge of MS Excel
  • Intermediate knowledge of Adobe and MS Word
  • Knowledge of Great Plains/Microsoft Dynamics software
  • Ability to demonstrate discretion and maintain confidentiality
  • Strong detail orientation skills, a strong work ethic, and outstanding analytical skills
  • A professional demeanor, excellent verbal and written communication skills and the ability to adapt easily
  • Ability to produce high quality and accurate work
  • Strong time management skills with the ability to prioritize tasks independently and meet deadlines
  • Previous experience with a not-for-profit organization is a plus
  • CPA is a plus


If you possess the above requirements, please submit your cover letter and resume by applying online at:


Annual Reviews is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, gender identity, gender expression, sexual orientation, national origin, physical or mental disability, medical condition, genetic information, marital status, age (40 and above), military status, status as a protected veteran or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact the Director of Human Resources at 650-493-4400 or by email at and let her know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this phone number or email address.

For more information about our commitment to equal employment opportunity, please click on each of the following: (1) EEO is the Law poster, (2) EEO is the Law Poster Supplement, (3) pay transparency nondiscrimination statement, and (4) AR EEO/AA Statement.

When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.