Accounts Payable Specialist

  • Academy of Art University
  • 150 Hayes Street, San Francisco, CA, USA
  • Sep 14, 2021
Full time Accounting

Job Description

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

Do you excel at multitasking? Are you always organized and do you have a high accuracy when working with numbers? Academy of Art University has an immediate need for an Accounts Payable Specialist and we welcome qualified candidates to apply for this role today. This is a full-time opportunity located at our downtown office location in San Francisco. Responsibilities include:

  • Verify invoices and match with proper approvals and corresponding documentation.

  • Complete high-volume data entry into accounting systems. Audit work to ensure no duplicate entries are made.

  • Review general ledger numbers based on invoices and purchase orders to provide accurate allocation of expenses.

  • Process accurate and timely checks for corresponding payments.

  • Ensure proper entry of manual and void checks.

  • Research, reconcile and resolve discrepancies on vendor accounts.

  • Prepare journal entries and prepare month-end reconciliations.

  • Sort and distribute mail.



  • Minimum two years professional experience in a high-volume work environment and within financial administration.

  • Experience in a customer service, accounting or a transactional role is preferred.

  • Knowledge of the full cycle administrative process regarding Purchasing, Receiving and Accounts Payable.

  • Have the ability to clearly communicate departmental policies and procedures and ensure successful execution of such practices.

  • Be able to work in a fast paced and deadline-driven environment.

  • Possess excellent verbal and written communication skills.

  • Be a self-starter, work well independently and in a team environment and manage multiple priorities with ease.

  • Have a friendly, outgoing and supportive approach. Demonstrate commitment to providing quality customer service.

  • Must be highly flexible and adaptable.

  • Strong proficiency in MS Word, Excel, Outlook and PowerPoint.



Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program.  The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester. We also have a swimming pool with multiple lanes, two fitness centers and many recreational programs that you are welcome to benefit from throughout the year.

 When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Manager by calling 415-274-2222.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.


Deadline to Apply