Fleet Supervisor

$65,000 - $70,000 yearly
  • HomeFirst Services
  • San Jose, CA, USA
  • Oct 12, 2021
Full time Management Nonprofit-Social Services Transportation

Job Description

Fleet Supervisor

$65,000 to $70,000



Program Summary:

Under the supervision of the Facilities Director, the position of Fleet Supervisor is to oversee the HomeFirst Services fleet function. This role supervises a team of 6 to 10 drivers in the Bay Area. The role will require a balance between managing day-to-day operations as well as balancing analytical strategy surrounding productivity, asset optimization, and utilization. This role will have extensive cross-functional responsibility, the ability to effectively communicate and influence others indirectly is critical.

Fleet Supervisor must be able to:

  • Supervise all drivers, daily dispatch, maintenance of vehicles, driver orientation, evaluation, and training. Scheduled work hours are based on business needs. Ability to operate and flourish in a fast-paced business.
  • On a day-to-day basis, be responsible for the execution of all activities related to the fleet. This position is critical in ensuring the timely delivery of crucial supplies, food, and products to all sites.
  • Under general supervision, this position is responsible for the repairs, inspections, maintenance of all fleet vehicles. Performs fleet analysis, inventory control, training activities, and administrative duties (insurance, vehicle registrations, appropriate vehicle equipment, etc.).


  • Organize, plan, assign, schedule, and supervise work of personnel involved in the driving, inspection, repair, maintenance, and servicing of automobiles, buses, trucks, and other vehicles.
  • Inspect maintenance facilities and equipment to determine their proper utilization and maintenance.
  • Evaluate, plan, and coordinate to ensure Fleet asset compliance with the California Air Resource Board (CARB), OSHA, and the Department of Transportation (DOT) reporting along with managing DMV registration requirements and renewals.
  • Maintain equipment records in accordance with Federal, State & Local laws and regulations.
  • Provide diagnostic quality assurance activities and technical assistance to subordinates on difficult or unusual problems.
  • Ensure adherence to safety regulations; provide oversight for compliance programs, prepare, submit, and maintain records of all activities, respond to inquiries from compliance agencies; analyze and implement solutions to new requirements.
  • Establish computerized reports on fuel, parts, and labor expenses.
  • Write specifications for automotive and related equipment; confer with purchasing personnel on the procurement and disposal of automotive parts and supplies and provide recommendations on bid results of all vehicle and equipment purchases.
  • Responsible for Driver Training, onboarding/recruiting process, weekly ride-a-longs. Facilitate driver safety meetings.
  • Ability to utilize GPS, Telematics, and In-Cab Cameras to track, trend, and coach driver behavior.
  • Determine the type and extent of repairs required, and schedule repair of components, considering time requirements and vehicle downtime.
  • Review data on past and current maintenance performance; prepare and maintain records and reports; prepare and validate requirements for fleet improvements and repairs.
  • Analyze monthly records and reports to evaluate operational efficiency and economy.
  • Monitor and evaluate preventative maintenance schedules and procedures to maximize asset availability and cost-effectiveness.
  • Review manpower requirements and recommend required changes.
  • Supervise the safe cost-effective operation of gas and liquid fueling stations to include maintenance, repair, administrative reports, billing, revenue analysis, failure analysis, revenue projection, and planning for future upgrades/major repairs.
  • Develop, plan, and implement vehicle preventative maintenance programs to comply with safety regulations and vehicle manufacturer guidelines.
  • Tracks and reviews fleet expense by asset provides recommendations to increase efficiency and profitability.
  • Works with Operations to review new fleet purchases and replacement needs.

Minimum Qualifications:

  • Minimum 5 years as Fleet Lead, Fleet Supervisor in Transportation.
  • Must possess a high school diploma.
  • Must possess a Class B license.
  • Strong organizational skills and ability to multi-task.
  • Strong analytical skills and ability to analyze and problem-solve.


Skills, Abilities, and Knowledge:

  • Ability to be flexible, work effectively both independently and with other people.
  • Able to interface, work, and communicate with people of varied backgrounds and at all levels.
  • Knowledge of diagnosis, repair, and maintenance of major systems found in automotive, bus, truck, to include air and hydraulic brake systems, gas, diesel, transmission, differentials, electrical and hydraulic systems.
  • Knowledge of automotive methods, practices, materials, and tools used, maintenance, and management.
  • Knowledge of principles and practices of employee supervision, including training, work evaluation, and discipline, safe work methods and practices; hazards and safety precautions associated with equipment maintenance
  • Knowledge of County, state, and federal regulations related to fleet maintenance.
  • Knowledge of principles of internal combustion engines; computerized maintenance management systems.
  • Knowledge of local, state, and federal emission mandates and rules as applicable



  • Able to perform sedentary work;
  • Able to lift up to 30 lbs. on occasion;
  • Ability to use keyboard and read computer screens for extended periods;
  • Able to stand/sit for extended periods, kneel, reach and bend related to the completion of duties;


About HomeFirst Services:

Established in 1980, with 40+ years of experience, we are the premier Silicon Valley provider of homelessness services. We believe that everyone has the potential to get housed and stay housed. We relentlessly focus on eliminating barriers to housing and creating stability for everyone we serve.


HomeFirst Services serves more than 6,000 adults, veterans, families, and young adults each year at multiple locations from Gilroy to Menlo Park all of Santa Clara County as well as southern San Mateo County.


Services include:

  • Homelessness prevention
  • Emergency and cold-weather shelters
  • Comprehensive Veterans Services
  • Rapid Rehousing programs
  • Bridge Housing Communities
  • Emergency Interim Housing
  • Affordable permanent housing
  • Permanent Supportive housing
  • Street-based outreach

When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.

HomeFirst Services is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. Additionally, HomeFirst Services participates in the E-Verify program, as required by law.

HomeFirst Services is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or accommodation due to a disability, please let your recruiter know.