IP Docketing Specialist

$28.00 - $33.00 hourly
  • Zilka-Kotab, PC
  • Remote
  • Nov 09, 2021
Part time Legal / Paralegal

Job Description

Zilka-Kotab, PC is a fast-paced Intellectual Property Law Firm, located near Downtown San Jose, servicing patent and trademark needs for many of Silicon Valley’s biggest high-tech companies. We are a small, rapidly growing firm, looking for goal-oriented team players willing to work hard while enjoying their job. We currently have an open position for a part-time IP docketing specialist/paralegal to work alongside our Docketing Specialist and Paralegals. 

Job duties include, but are not limited to:

Docketing and de-docketing of all PTO, PCT, and foreign correspondence during all stages of prosecution (including writing effective notes into the database)

Understanding of ALL potential malpractice deadlines

Maintaining Patricia docketing system

Assisting office staff and attorneys in day-to-day tasks and special projects, as needed

Preparing various reports for office personnel and/or clients

Performing continuous file audit

Maintaining digital files

Monitoring Client correspondence and docket appropriately

As needed and time permitting:

Assisting paralegals with preparation and filing of PTO and PCT applications, etc.

Client correspondence


2 years combined docketing experience and paralegal experience (in an IP or litigation firm, preferred)

Familiarity with Trademarks

Patricia experience preferred

Proficiency in MS Word, Excel

Exceptional internet skills with the ability to learn new applications quickly

Familiarity with WIPO site, EPO site, etc. preferred

Excellent written and verbal communication skills

Ability to prioritize multiple tasks to meet strict deadlines

Ability to work well in a team environment, as well as independently with minimal supervision

Must be a flexible, self-starter able to adapt to our office policies, procedures, and processes 

Please submit your resume and a cover letter indicating why you are an excellent candidate for the role.  The position will start at 20 hours per week, with the potential to increase to full-time hours.  Compensation is based on experience.  Training will be a combination of hybrid and remote.  The position may sit in our downtown San Jose office, work remotely or hybrid.  All in office staff are vaccinated against Covid-19; we require the same of new hires.  For more information about our firm please see our website at www.zilkakotab.com.

When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.