Production Specialist (PT Temporary)

$32.80 - $42.00 hourly
  • Annual Reviews
  • Remote
  • Nov 23, 2021
Part time, Temporary Writing / Editing

Job Description

Annual Reviews (AR) is a nonprofit publisher dedicated to synthesizing and integrating knowledge for the progress of science and the benefit of society. Our top-ranked journals and highly cited reviews—written by some of the world’s foremost experts in their fields—promote innovation among researchers and advance scientific awareness among journalists, policy makers, business professionals, and others with an interest in the societal impact of research.

We are currently seeking a PT Temporary Production Specialist to work 15–19 hours per week to support the Production Department through the following tasks, with an emphasis on attention to detail, consistency, and customer service.

  • Add, update, and maintain data in a central database; conduct mail-merge operations from that database; and prepare reports
  • Coordinate the review and revision process for manuscripts
  • Copyedit complex scientific literature reviews in Microsoft Word and/or LaTeX, including copyediting of author-submitted figures
  • Carefully verify and format references to ensure accuracy so that the sources cited (including journal articles, book chapters, government reports, working papers, and more) can be correctly indexed and discovered
  • Communicate with authors about changes to their review articles
  • Review and incorporate author changes, proofread final figures, and prepare articles for typesetting
  • Proofread typeset complex scientific literature reviews and provide feedback in Adobe Acrobat
  • Transfer author corrections onto typeset manuscripts and confirm corrections are made correctly by the compositor
  • Approve final volume for online and (in some cases) print publication
  • Communicate clearly, promptly, congenially, and tactfully
  • Work effectively with Editorial Committees composed of scientists/academic faculty/researchers
  • Develop solid working relationships with Production Editors, Illustration Editors, Production Editorial Associates, and Managing Editors
  • Report project status to Managing Editors on a regular basis
  • Perform administrative duties as needed and in conjunction with the Production Editorial Associates

Qualified candidates must have:

  • Exceptional verbal and written communication skills, excellent command of the English language, and the ability to communicate with diplomacy and tact
  • A strong work ethic and solid organizational and time management skills with the ability to meet deadlines
  • Experience copyediting and proofreading scholarly manuscripts with careful attention to detail and grammar
  • Ability to work 15-19 hours per week remotely from one of the following states: California, Colorado, Georgia, Hawaii, Illinois, Massachusetts, Nevada, New York, Oregon, Pennsylvania, North Carolina, Virginia, Washington, or Wisconsin
  • Experience working with and communicating with academic faculty, preferably scientists or engineers
  • Strong computer and Internet research skills
  • Proficiency in the use of Windows and MS Office; advanced MS Word and Excel skills are pluses
  • Experience using Adobe Acrobat and the Pivotal database to track author and article data, prepare reports, and copyedit and proofread articles at AR is plus
  • Experience as a Production Editor is a plus
  • Ability to use close vision and color vision and to adjust focus
  • BA/BS degree in the sciences, English, or a related field strongly preferred 

All candidates must be legally authorized to work in the U.S. without the need for employment visa sponsorship now or in the future.

If you possess the above requirements, please submit your cover letter and resume by applying online.

The starting salary range for Colorado candidates only in this role will be $32.80 - $34.44 per hour. Actual compensation will be determined by several factors including but not limited to: level of experience, skills, and specific home office location.

Annual Reviews values the health and welfare of our staff members and their families.  While all employees work primarily from their home office location, employees who may be required to come into our San Mateo, CA office periodically or travel elsewhere for business reasons must provide proof of being fully vaccinated for Covid-19 on their first day of employment.

If you wish to request an accommodation due to a  disability or a qualifying medical condition that contraindicates the vaccination or you object to being vaccinated on the basis of sincerely held religious beliefs and practices, please contact HR at  Annual Reviews will engage in the interactive process to determine if a reasonable accommodation can be provided.

Annual Reviews is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, gender identity, gender expression, sexual orientation, national origin, physical or mental disability, medical condition, genetic information, marital status, age (40 and above), military status, status as a protected veteran or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact the Director of Human Resources at 650-493-4400 or by email at and let her know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this phone number or email address. 

For more information about our commitment to equal employment opportunity, please click on each of the following: (1) EEO is the Law Poster, (2) EEO is the Law Poster Supplement, (3) Pay Transparency Nondiscrimination Statement, and (4) AR EEO/AA Statement.

If you are interested in being considered for this position and you meet the qualifications above, please submit your cover letter and resume by applying online.  

Pursuant to the San Francisco Fair Chance Ordinance, Annual Reviews will consider for employment qualified applicants with arrest and conviction records.

When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.