Payroll Manager (Hybrid)

$150,000 yearly
  • See's Candies
  • South San Francisco, CA, USA
  • Jun 08, 2022
Full time Accounting Finance

Job Description

Work is Sweet!

'Quality without Compromise' is not just a motto at See's Candies. It is the most important ingredient in our recipe for success. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.

See's is a leader in the confectionary industry with over 250 retail shops across the USA.

POSITION OBJECTIVE:

Payroll Manager is responsible for timely and accurate in-house Payroll processing for weekly and bi-weekly multi-state payroll for union and non-union employees in a highly seasonal industry. The Payroll Manager initiates policies and procedures to insure the integrity of the Payroll operations. Responsible for reviewing and monitoring all Payroll related processes, procedures, and related accounting functions, and responding to payroll related questions and requests in a large scale Manufacturing and Retail environment.

 

POSITION RESPONSIBILITIES:

  1. Manages and directly supervises Payroll functions as follows:
    • Hires, trains, develops and supervises Payroll staff to keep department staffed as budgeted.
    • Oversees efficient and accurate input and update of employee information in the Payroll system.
    • Oversees the payroll functions to ensure accuracy in the reporting, generation, and timely distribution of employee paychecks, including all wage adjustments and bonuses.
    • Ensures payroll processing is in compliance with company policy and procedure, and with State & Federal regulations and reporting requirements.
  2. Ensures that all quarterly and annual federal and state payroll tax deposits, corporate payroll taxes, and W-2s are processed, paid timely and accurately by the assigned 3rd party vendors.
  3. Acts as the functional lead in all applications associated with Workday Human Capital Management (HCM) systems, ADP payroll and tax filings, time and attendance recordkeeping, including system modifications and reporting.
  4. Collaborates with Human Resources and other departments to implement system modifications to improve efficiency, and document the payroll process and procedures.
  5. Develops and maintains internal controls over time and attendance and responsible for all aspects of full cycle payroll.
  6. Supports the monthly payroll related general ledger account reconciliations and the completion of monthly, quarterly, and annual account reconciliation, including:
    • Monthly Balance Sheet Account Analysis and adjustments
    • Payroll tax cash transactions
    • Quarterly balance report with outside payroll tax service provider
  7. Evaluates business processes on a regular basis. Develops, implements, and recommends policies and procedures designed to improve business processes and operational efficiencies, including internal accounting controls and accounting policies and procedures.
  8. Coordinates, implements and sets up all payroll and tax data related to opening of new regular, temporary and holiday gift center locations.
  9. Manages set-up and ensures proper processing of third party deductions, balancing, reconciliation and payment processing.
  10. Serves as liaison with other departments and locations for resolution of payroll issues.
  11. Coordinates responses to requests from internal and external auditors as well as management.
  12. Completes other duties and special projects as requested by management.
  13. Responsible for identifying opportunities to enhance technology and innovation that will improve departmental effectiveness.
  14. All See’s staff must be committed to the company’s core principles and workplace values, including diversity and inclusion.

MINIMUM QUALIFICATIONS:

  1. B.S. Degree in Accounting, Business or related field.  Equivalent work experience may be considered in lieu of degree.  
  2. Minimum 7+ years’ experience in in-house payroll processing in a high volume, multi-union, multi-state environment, with 5 years Payroll management experience.
  3. Extensive knowledge of payroll, time and attendance and payroll reporting tools, preferably Workday HCM. Previous experience with implementation of Workday HCM, ADP Payroll or Oracle HRMS payroll system a plus.
  4. Proficient in the use of Microsoft Office applications (Excel VLOOKUP and pivot tables, Word, Outlook).
  5. Proficient in federal, state and local employment statutory requirements related to wage & hour, health & welfare, and payroll tax including multi-state payrolls and California pay rules.
  6. Excellent analytical and problem-solving skills with a focus on process improvement and change management.
  7. High customer service and interpersonal skills, an excellent team player; superior oral and written communication skills.
  8. Ability to travel to Los Angeles offices on a periodic basis.
  9. Proven ability to learn new technologies quickly and manage change efficiently, proactively and in a positive manner.

See's is an EOE

See’s will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).

 

When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.