Planning Board Clerk

What's the role?

We’re looking for an organized and collaborative administrative professional to take on the role of Planning Board Clerk. You will join a fast-paced, passionate team environment, providing planning services within the Community Development Department. The Planning Board Clerk oversees the day-to-day operations of the Planning Division administrative functions by performing full office management and complex administrative duties, while serving the Environmental Planning Commission (EPC), Zoning Administrator (ZA), Subdivision Committee, Development Review Committee (DRC), and Project Coordinating Committee (PCC). This position receives direction from the Planning Manager, may exercise direct supervision over other assigned office support staff and builds relationships throughout the organization. This position provides the opportunity to support a team of planners and coordinate compliance of the development review process. If you are looking for a challenging and rewarding administrative role, this position is for you!

The Essentials

• Three years of increasingly responsible clerical or administrative experience with frequent public contact, including at least one year at a lead or supervisory capacity.
•  Education equivalent to an associate’s degree in business administration or related field.
• Valid Class C California Driver License.

Bonus Points

• Experience in a public agency Community Development Department or Clerk’s

Office.

What You'll Do

• Prepare, proof, and coordinate production and distribution of agenda packets forthe EPC, ZA, DRC, Subdivision Committee, and other bodies as needed.
• Prepare minutes for the above-mentioned bodies.
• Prepare and compile special meeting, legal, and CEQA notices for various bodies (EPC, ZA, DRC, etc.) under tight deadlines and in accordance with rules and regulations.
• Independently ensure all governing body actions are accurately recorded and agenda materials are accurately processed.
•  Coordinate with the Clerk’s office on agenda items and Public Records Act Requests.
•  Maintain, manage workflow, and update records in Land Management and online permit systems.
•  Process reports, memoranda, and other documents relating to operations which may include contracts, proposals, personnel records, technical documents, statistical and/or special forms, budgets, and charts.
• Support community meetings and public hearings, including set-up and staffing, as needed.

Are we a match?

• You are an experienced and organized administrative professional who pays close attention to detail and accuracy.
• You are a multi-tasker who is able to move forward with and track multiple priorities in a fast-pace environment, with exceptional time management skills.
• You are a highly effective communicator, able to listen for understanding and share information clearly and persuasively.
• You understand the importance of confidentiality.
• You are a collaborative team-player who is flexible, adaptable and has a knack pulling information together.
• You are proficient with Microsoft office tools (Word, Excel, and Outlook).
• You are able to take initiative and work independently, using good judgment to check in and provide updates or seek additional direction.
• You are able to work cooperatively with diverse groups and build relationships across the organization to effectively move projects to completion.

Submit your complete City application and a copy of your resume online via this CalOpps posting, or to the Human Resources Department, City of Mountain View, 500 Castro Street, Mountain View, CA 94041, (650) 903-6309.  Please provide a valid email address on your application. Application materials will be screened on a continuous basis with a first application review date of Tuesday, August 9th at 5:00 pm. The recruitment may close at any time. Qualified candidates are encouraged to apply early!   

Candidates with the most relevant qualifications will be invited to the following process:

• Oral Board Interview Panel (weighted 100%) via video conference (Zoom)
• Department Interview – Select candidates who pass the oral board interview may be invited to meet with staff from the Planning Division for a more in-depth discussion regarding the position and their qualifications.  Interviews may be conducted virtually, or in-person following social distancing and all applicable COVID-19 related protocols.

Depending on the number of applicants, this process may be altered.

When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.