Coordinator, Student Activities

$4,497 - $6,630 yearly
  • Foothill-De Anza Community College District
  • Los Altos Hills, CA, USA
  • Aug 31, 2022
Full time Education

Job Description

Coordinator, Student Activities

 

HR EMPLOYMENT/CAREERS

Initial Review Date: 09/30/22*

 

*Any complete applications received after the review date will only be forwarded to the hiring committee at their request. In addition, this position will become Open Until Filled after the initial Closing Date. Any complete applications received while the position is Open Until Filled will be reviewed by the hiring committee only upon committee request.

 

Salary Grade: C1-46

 

Starting Salary: $4,949.07 (per month)

 

Full Salary Range: $4,949.07 - $6,630.52 (per month)

 

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

 

Foothill - De Anza Community College District Mission Statement:

 

The mission of the Foothill-De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

 

Foothill College Mission Statement:

 

Believing a well-educated population is essential to sustaining and enhancing a democratic society, Foothill College offers programs and services that empower students to achieve their goals as members of the workforce, as future students, and as global citizens. We work to obtain equity in achievement of student outcomes for all California student populations, and are guided by our core values of honesty, integrity, trust, openness, transparency, forgiveness, and sustainability. Foothill College offers associate degrees and certificates in multiple disciplines, and a baccalaureate degree in dental hygiene.

 

JOB SUMMARY

 

Operating from a strong equity and social justice lens, the Student Activities Coordinator is responsible for college-wide programming including all aspects of planning and implementing New Student Orientation, Commencement, GradFest, and Welcome Week as well as implementing cultural, educational, social, and academic support programs and activities. This is an in-person, on-campus position. This position is key in furthering the college's commitment to global, cultural, and social awareness through the praxis of equity, social justice, and multicultural education.

 

DEFINITION

 

Under direction, coordinates, organizes, and serves as advisor for various student activities and services such as clubs, Inter Club Council (ICC), and student government programs and boards; coordinates marketing and promotion efforts of the college life/student activities offices; administers assigned budgets; and performs related duties as assigned.

 

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned supervisory or managerial staff. Exercises no direct supervision of staff.

 

CLASS CHARACTERISTICS

This is a coordinator class responsible for planning, organizing, and coordinating college life/student activities programs, services, activities, and events. The duties involved include the implementation of goals and objectives and oversight of budget, reporting, accountability, and regulatory compliance. Positions work on tasks that require the use of discretion and independent judgment in performing assigned work and ensuring the efficient and effective functioning of assigned operations. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products or services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

 

EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)

 

• Organizes, coordinates, and serves as advisor for student government, clubs, and cultural, education, leadership, diversity, equity, and social programs, services, activities, and events for a diverse student population.

• Participates in the planning, development, and implementation of policies, procedures, and handbooks for assigned functions, including incorporating regulatory updates and technological advancements, as appropriate.

• Coordinates student government (Associated Students of Foothill College [ASFC] or De Anza Associated Student Body [DASB]) elections by setting up, configuring, and troubleshooting online voting system, preparing candidate data, processing expense reports, collecting election grievances, attending meetings, preparing and posting election results, and attending orientation for newly elected members; verifies eligibility of AFSC/DASB senate members.

• Provides advisory support for ICC and club meetings including scheduling meetings, serving as chair for advisor training meetings, assisting in agenda development, reviewing meeting minutes, and scheduling speakers; disseminates information from ICC meetings to clubs as appropriate; writes ICC Advisor's report; provides orientation to new members; and holds office hours.

• Coordinates budget tracking and reconciliation processes; gathers and analyzes data related to revenues, expenditures, and projections; researches and works with management to resolve budget questions and reconcile inconsistencies; monitors and tracks expenditures and revenues; creates and processes contracts, agreements, and requisitions; processes invoices; verifies budget and account codes; develops budget books and reports.

• Plans, schedules, and organizes events, workshops, informational seminars, presentations, and related activities including coordinating logistics, staffing and resources, and contract services; working with other college and District departments and offices; designing and implementing marketing strategies; and ensuring compliance with established timeline and budget.

• Provides advice to student representatives on leadership skills, style, event planning, meeting procedures, budget and fiscal responsibilities, and advocacy for constituents.

• Coordinates various student services and resources such as student accounts, identification cards, transportation passes, and related services.

• Organizes and maintains accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information.

• Designs, creates, and edits a variety of documents, including correspondence, letters, memos, agendas, reports, lists, forms, schedules, flyers, event materials, and statistical reports.

• Prepares and delivers presentations to student organizations, faculty, staff, and community groups regarding student/college life programs, services, activities, and events.

• Provides assistance and support to supervisory and management staff including conducting special studies and projects by selecting, adapting, and applying appropriate research techniques; evaluating alternatives, making preliminary recommendations, and assisting with the implementation of procedural, administrative, and/or operational changes after approval; prepares and presents comprehensive records and reports.

• Recruits, hires, and provides direction, training, orientation, and guidance to assigned student workers; plans, schedules, prioritizes, and assigns work; reviews and controls quality of work; explains and provides guidance on College policies and procedures; and reviews and approves timesheets.

• Responds to inquiries and requests for information; interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and requests.

• Attends a variety of meetings and training sessions as required.

• Performs related duties as assigned.

QUALIFICATIONS

Knowledge of:

 

• Applicable federal, state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area of responsibility.

• Principles, practices, policies, and procedures related to planning, coordinating, and implementing student government, clubs, and cultural, education, leadership, diversity, equity, and social programs, services, activities, and events for a diverse student population.

• Principles and practices of program and/or office coordination including implementation of the goals and objectives and oversight of budget, performance, reporting, accountability, and regulatory compliance.

• Principles and techniques of conducting studies and projects, evaluating alternatives, making preliminary recommendations, and preparing and presenting reports.

• Principles and practices of data collection and report preparation.

• Record keeping principles and procedures.

• English usage, grammar, spelling, vocabulary, and punctuation.

• Modern office practices, methods, and computer equipment and software relevant to work performed.

• Techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation.

Ability to:

 

• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area of responsibility.

• Assist in the development of goals, objectives, policies, procedures, and work standards for assigned program and/or office.

• Develop, implement, and coordinate assigned programs, services, and activities in an independent and cooperative manner, evaluate alternatives, make preliminary recommendations, and prepare reports.

• Coordinate and oversee programmatic and office budgetary, accountability, and regulatory reporting activities.

• Analyze, interpret, summarize, and present information and data in an effective manner.

• Evaluate and develop improvements in operations, procedures, policies, or methods.

• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

• Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks.

• Use English effectively to communicate in person, over the telephone, and in writing.

• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

MINIMUM QUALIFICATIONS:

 

• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to an Associate's degree from an accredited college AND three (3) years of experience working in student activities or related area working with students and staff.

PREFERRED QUALIFICATIONS:

 

• Large-scale event planning logistics and planning experience.

• Principles and practices of program coordination, including implementation of the goals and objectives and oversight of performance, reporting, accountability, and regulatory compliance.

• Demonstrated experience working in student development and leadership development within a college setting.

• Strong understanding of social justice and equity principles within the context of higher education.

• Principles and practices of data collection and report preparation.

• Techniques and methods of marketing and community outreach.

 

Licenses and Certifications:

 

Possession of, or ability to obtain, a valid California Driver's License by time of appointment.

 

PHYSICAL DEMANDS

 

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. Reasonable accommodations will be made for individuals on a case-by-case basis.

 

ENVIRONMENTAL ELEMENTS

 

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

 

APPLICATION PACKET:

 

• A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.

• A cover letter addressing your qualifications for the position.

• A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

 

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date.

 

CONDITIONS OF EMPLOYMENT:

Position: Full-Time, Permanent,12 months per year

Starting date: As soon as possible upon completion of the search process.

 

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

 

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.

 

The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

 

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

Email: mailto:employment@fhda.edu


***When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.

 

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Deadline to Apply

Initial Review Date: 09/30/22* *Any complete applications received after the review date will only be forwarded to the hiring committee at their request.