Program Administrator

$23.00 - $27.00 hourly
  • Youth Science Institute
  • 333 Blossom Hill Road, San Jose, CA, USA
  • Sep 02, 2022
Full time Admin-Clerical

Job Description

POSITION TITLE: Program Administrator

REPORTS TO:  Program Manager/Executive Director

CLASSIFICATION:  Full-Time/Non-Exempt

BENEFITS:  Paid days off, Health & Welfare Plan, 403b Retirement Plan

 

Summary:

The Program Administrator will be relied on for answering phone calls and emails to book school and group programs. This position requires the applicant to learn all YSI program curricula so they may assist teachers, and parents, and provide other contacts with accurate information. Occasional teaching of programs may be needed from time to time. Applicant must be proficient in Microsoft programs, and Google Docs, and create formulas including how to roll-up data from multiple sheets in Excel. This position will advocate YSI’s mission to inspire a passion for science and a love of learning. Assignments may include but are not limited to, YSI programs and events including School and Group Programs, and offsite community events. The applicant will also interact with Nature Center visitors during open business hours.

 

Schedule: 

This full-time position will generally be scheduled to work Monday – Friday from 8:00am-4:30pm. May require some weekend shifts based on the needs of the organization.

 

 Duties include but are not limited to:

·         Obtaining accurate information for registering for school and group programs

·         Excellent organizational skills

·         Abiding by YSI’s policies and protocols

·         Excellent communication of YSI policies, protocols, and expectations to schools, groups, and other YSI constituents

·         Professional demeanor when answering phone calls and emails

·         Exhibit maturity, diplomacy, and common sense in working with teachers, parents,  students, staff, and other YSI constituents

·         Maintain indoor and outdoor facilities including cleaning, sweeping, vacuuming, and dusting on a frequent basis

·         Positive and keen customer service with school personnel and other visitors

·         Performs other duties as assigned by the Program Manager or Executive Director

·         Data entry for teacher evaluations

·         Tracking key data for grants accurately

·         Preparation and management of invoices and collection of fees

·         Administrative duties for all programs which include but are not limited to completing registration forms, answering phones and emails, processing payments, and organizing YSI’s virtual calendar.

 

Education and Experience:

Years of Experience:

·         3 or more years of experience in an administrative environment or related field preferred

 

Education:

·         Degree in business administration, public administration, science, education environmental studies, or similar preferred or equivalent experience

 

Certification:

·         Must have and maintain current certification by a nationally recognized provider of training for adult and child First Aid, CPR, and AED acquired by the end of the first 30 days of employment at YSI

 

Knowledge, Skills, and Abilities:

·         Excellent verbal and written communication skills including excellent customer service skills

·         Computer literate in Microsoft programs such as Word, Excel, and PowerPoint programs

·         Acute attention to detail and accuracy

·         Able to work independently and in a team environment, juggle multiple tasks, and adapt to changing priorities

·         Able to interface daily with teachers, parents, students, the public, and YSI staff in a positive, professional manner

·         Excellent people skills and personable, helpful, friendly attitude with the ability to listen and answer questions

·         Able to work with, and react to, the public under pressure

·         Ability to comprehend and follow written and verbal instructions

·         Ability to adapt and be flexible as priorities shift, and willing to take on a variety of tasks

·         Passionate and avid about science standards, nature, working with children, and YSI’s mission and values

 

Requirements:

·         Applicant must undergo criminal background checks, including fingerprints, through the database of the California Department of Justice, and the national FBI criminal database

·         Provide results of a negative TB skin test reading less than 4 years old

·         Possess a valid driver’s license, and auto insurance, and have access to a car

·         Must be able to submit hours worked on an electronic time card daily

·         Enforce all YSI COVID protocols

·         Proof of COVID-19 vaccination (must be fully vaccinated with booster)

 

Physical Requirements:

·         Stand for up to 6 hours

·         Move and lift items up to 30 pounds

·         See 12-point font and distances of 300 feet

·         Walk and hike for up to 1.5 hours and up to 1 mile

·         Run and/or jog on flat and hilly surfaces and navigate a 30-degree slope. Surfaces include but are not limited to grass, gravel, wet and dry surfaces, uneven and/or rocky soil

·         Hear children and adult voices

·         Communicate clearly to groups of students and adults for periods of up to 6 hours

·         Kneel and stand occasionally

·         Work in varying conditions (indoor and outdoor)

 

For accommodations on these activities, staff should submit requests to the Executive Director

 

Pay rate:  $23-$27 per hour based on experience

 

This position specification is not an employment contract. YSI is an at-will employer. YSI reserves the right to modify, add, or change this specification for the Program Administrator position at any time. For more information, please contact jobs@ysi-ca.org. To apply, please submit YSI Employment Application, Resume, and Cover Letter. Internal applicants only need to submit a Resume and Cover Letter.

***When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.

Deadline to Apply

9/30/22