Human Resources Technician II

$5,446 - $7,306 monthly
  • Foothill-De Anza Community College District
  • Los Altos Hills, CA, USA
  • Sep 16, 2022
Full time Human Resources

Job Description

Human Resources Technician II

 

HR EMPLOYMENT/CAREERS

Initial Review Date: 08/29/22 **

 

**Any complete applications received after the initial review date will only be forwarded to the hiring committee at their request. Currently open until filled, position may close at any time.

 

Salary Grade: C1-50

Starting Salary: $5,446.06 (per month)

Full Salary Range: $5,446.06 - $7,306.02 (per month)

 

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

 

Foothill - De Anza Community College District Mission Statement:

 

The mission of the Foothill-De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

 

JOB SUMMARY

 

Under the direction of the Associate Vice Chancellor, Human Resources performs a variety of technical and clerical duties in support of administration, faculty and staff; serve as a resource regarding human resources policies, benefits and various District programs. Primary functional duties include: processing paperwork for temporary (TEA) and classified hourly assignments; generating reports; coordinating with payroll department to ensure accurate payroll processing for assigned employee group; issuing and tracking performance evaluations for assigned employee group; and, keeping track of tuberculosis (TB) testing for employees District-wide; may provide assistance to campus personnel and coordinate with related employment matters. Perform related duties as assigned.

 

DEFINITION

 

Under direct supervision, performs a variety of routine human resources functions in support of the human resources department or an assigned college; assists with employee onboarding, data entry and organization, telephone reception, and filing; processes employee data and pay documents for temporary employees, part-time faculty and full-time overload faculty; provides information and assistance to the general public; and performs related duties as assigned.

 

SUPERVISION RECEIVED AND EXERCISED

 

Receives direct supervision from assigned supervisory or management personnel. Exercises no supervision of staff.

 

CLASS CHARACTERISTICS

 

This is the journey-level classification in the Human Resources Technician series. Initially under close supervision, incumbents perform routine duties in support of human resources, including document preparation, record-keeping, researching, compiling, and organizing information from various sources, screening phone calls, visitors, and directing questions to the appropriate staff. As experience is gained, assignments become more varied and are performed with greater independence. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Eventually, positions will attain a level of experience to receive only occasional instruction or assistance as new or unusual situations arise and where they are fully aware of the operating procedures and policies of the work unit. Incumbents may work either in the District office or support human resources functions within a college as assigned. This classification is distinguished from the Human Resources Technician III in that the latter is the advanced-level classification, interprets rules, regulations, policies, and provisions for the medical leave process.

 

EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)

 

• Performs a variety of clerical and human resources related functions supporting the accurate and timely payment of wages to part-time faculty and full-time faculty; assists in serving as a resource regarding campus and District policies and procedures and interpretation of collective bargaining agreement sections for part-time faculty or temporary employees.

• Prepares and distributes new-hire and orientation packets and conducts individual and group orientations; notifies appropriate staff of new hires to continue onboarding training as necessary; serves as a resource to new administration and staff in the hiring process; provides necessary forms and ensures proper completion; follows up as needed.

• Monitors temporary employees, part-time faculty, and classified hourly employees for California Public Employees Retirement System (CalPERS) membership compliance; updates human resources and payroll system files to establish CalPERS membership deductions; notifies employee and department of mandatory CalPERS membership and provides information or documentation as needed; completes related forms and verifies retirement or separation dates and unused sick leave; assists payroll department in processing CalPERS service credit buy-back; processes sick leave transfers for part-time faculty employees; determines part-time and full-time overload faculty salary placement, and/or tracks, enters, and verifies part-time faculty cost-of-living adjustments on the campus Human Resources Information System (HRIS).

• Issues instructional or non-instructional contracts to part-time faculty and full-time faculty; works with other District and College divisions and departments to issue contracts for faculty instructional and non-instructional assignments in faculty load and compensation database; monitors progress of pending contracts and creates jobs for acknowledged assignments.

• Verifies and enters retroactive adjustments for additional pay, stipend, or other compensation for part-time and full-time faculty overloads; responds to requests and inquiries from employees regarding gross pay issues.

• Maintains accurate, detailed, and current records, verifies accuracy of information, researches discrepancies, and records information; maintains and updates HRIS; monitors and updates database and files and follows up as needed; notifies employees or supervisors of changes and updates as appropriate; reconciles invoices and processes payments.

• Verifies and reviews various benefit forms and reports, campus personnel forms, and payroll account balances for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files; and researches and resolves discrepancies.

• Serves as the initial contact for human resources office; answers or relays requests, telephone calls, electronic and regular mail; provides information to employees and the public on human resources programs and services; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from faculty and staff; directs callers to appropriate District staff as necessary.

• Composes, types, formats, edits, and proofreads a variety of human resources documents, including forms, checklists, memoranda, administrative, statistical, financial, and staff reports, and lists, calendars, and other related reports; checks drafts for punctuation, spelling, and grammar; makes or suggests corrections.

• Gathers, assembles, updates, and distributes a variety of human resources specific information, forms, records, and data as requested.

• Performs related duties as assigned.

QUALIFICATIONS

 

Knowledge of:

 

• Basic principles, practices, and procedures of human resources administration.

• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

• Record keeping principles and procedures.

• Basic mathematical calculations.

• Principles and practices of data collection and report preparation.

• Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.

• English usage, grammar, spelling, vocabulary, and punctuation.

• Techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation.

Ability to:

 

• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff.

• Review and reconcile human resources documents for completeness and accuracy.

• Provide information regarding District human resources programs.

• Perform a variety of activities in support of the human resources programs; adapt to changing priorities.

• Work efficiently under pressure and many interruptions.

• Respond to and effectively prioritize multiple phone calls and other requests for service.

• Learn, interpret, and apply College and departmental policies and procedures and collective bargaining unit agreement provisions.

• Compose correspondence and reports independently or from brief instructions; maintain records and databases.

• Maintain confidentiality of sensitive personal information of employees, former employees, and other matters affecting employee relations.

• Make accurate arithmetic computations.

• Learn and understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.

• Maintain a variety of filing, record-keeping, and tracking systems.

• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.

• Organize own work, set priorities, and meet critical time deadlines.

• Operate modern office equipment, including computer equipment and specialized software application programs.

• Use English effectively to communicate in person, over the telephone, and in writing.

• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

MINIMUM QUALIFICATIONS:

 

• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

• Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: equivalent to an Associate degree from an accredited college or university in human resources management, business or public administration, or a related field.

Licenses and Certifications:

 

None.

 

PHYSICAL DEMANDS

 

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. Reasonable accommodations will be made for individuals on a case-by-case basis.

 

ENVIRONMENTAL ELEMENTS

 

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

 

APPLICATION PACKET:

 

• A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.

• A cover letter addressing your qualifications for the position.

• A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

 

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

 

CONDITIONS OF EMPLOYMENT:

 

Position: Full-Time, Permanent, 12-months per year

 

Starting date: As soon as possible upon completion of the search process.

 

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

 

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

 

***When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.

 

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Deadline to Apply

10/15/22