Accounting Manager

$92,500 - $125,000 yearly
  • Santa Clara University
  • Santa Clara University, El Camino Real, Santa Clara, CA, USA
  • Dec 05, 2022
Full time Accounting

Job Description

Position Title:

Accounting Manager

Position Type:

Regular

Salary Range:

$92,500 to $125,000 annual; commensurate with experience

Pay Frequency:

Annual

Position Purpose:

Working with the Assistant Controller, ensure the propriety of general ledger
accounting data for accurate reporting. Oversee and/or prepare information for annual external reporting. Provide accounting service to departments. Understand and utilize functionality of the financial accounting system. Develop and enforce proper accounting controls. Manage financial transactions and analysis for student accounting cycle and operating cash treasury functions. Administer the PeopleSoft Treasury Module and supervise the process of foreign wire transfers. Supervise two staff and interact daily with Bursar Office staff to coordinate and ensure proper revenue recognition. Manage the University’s banking relationships to provide cohesive Treasury management within the University Finance Office and also to various University departments as needed. Manage merchant services and credit card processing for the University. Work closely with Financial Aid department to coordinate Federal loan accounting, drawdowns and support annual external audits.


Essential Duties and Responsibilities


1. Ensure the propriety of general ledger for accurate reporting
• Ensure that reconciliations for accounts are completed monthly, with reconciling items researched and resolved in a timely manner
• Review journal entries submitted by accounting staff on a daily basis, verifying accuracy and completeness of supporting documentation
• Work with Accounting Systems Manager to ensure timely processing of journals and interfaces for monthly close
• Develop proper accounting controls and enforce performance in order to ensure the reliability and integrity of financial information, safeguard University assets, and
ensure compliance with external audit requirements and federal, state, and local laws and requirements
• Apply accounting literature and professional judgment in the interpretation of and implementation of accounting and auditing standards

 

2. Operating cash/investment management and reporting

 Supervise two accountants responsible for cash reconciliations and ensure timely and proper account reconciliations
• Administer PeopleSoft Treasury Management accounting module on a daily basis, including setting up bank coding rules.
• Approve foreign wire transfer requests within the PeopleSoft System.
• Provide backup cashiering support as needed. Develop proficiency with CASHNet cashiering module. Implement and enforce proper cash handling policies.
• Monitor University’s operating investments
• Monitor process of forecasting daily cash on hand for use by management in making cash flow decisions
• Administer Bank of America CashPro online system for the University and coordinate account maintenance as required
• Supervise escheatment process and sales and use tax reporting

 

3. Manage student revenue accounting cycle
• Work with Bursar Office and Provost Office as needed to maintain and monitor student receivable accounting transactions to ensure proper posting to the G/L
• Calculate recognized and deferred revenue and expense for undergraduate, graduate, and law school terms that span fiscal years
• Maintain all item types and ensure that they are set up with correct accounting distributions
• Supervise agency fund reconciliations
• Supervise student accounting assistant
• Recommend procedural changes as needed
• Work with Bursar and IT offices on yearly 1098-T reporting
• Ensure compliance with Form 8300 reporting


4. Federal loan accounting and reconciliations
• Work with the University Financial Aid Office to ensure that all student loan programs are reconciled to the general ledger
• Perform Direct Lending drawdowns on a timely basis and ensure that amounts equal the disbursements from Financial Aid
• Review loan servicer (ECSI) reports and prepare monthly journal entry upload for three different loan funds
• Coordinate Federal Perkins section of the Fiscal Operation Report and Application to Participate (FISAP), verifying that the FISAP is filed in advance of the deadline


5. Oversee and prepare information for the annual external audits
• Ensure information for the annual Financial Statement audit is ready and available for the auditors, meeting agreed-upon deadlines
• Manage the compilation of documents supporting detailed audit requests
• Draft certain audit footnotes and analyze balance fluctuations compared to the prior year
• Serve as the primary contact for the annual Office of Management and Budget Single Audit, coordinating external audit requests and support from the Sponsored Projects Office
• Prepare the formatted Schedule of Expenditures of Federal Awards (SEFA) for the Single Audit report and calculate the amounts to be included in the related footnotes
• Coordinate all aspects of financial statement preparation and audit support for the annual NCAA Agreed Upon Procedures engagement

 

6. Payroll and benefit account reconciliations
• Work with Human Resources and Payroll staff to reconcile all University payroll and Santa Clara University HR benefit accounts on a quarterly basis, ensuring agreement of Human Resource
records to the general ledger and timely resolution of discrepancies
• Identify opportunities to improve the reconciliation process and coordination between offices, including ways to enhance controls to prevent discrepancies

 

7. Manage merchant services to facilitate successful acceptance and back end processing of credit cards
• Provide appropriate infrastructure to support merchant services, ensuring appropriate controls and information security
• Set the direction for supporting campus merchants with innovative and compliant payment solutions
• Provide support for the CASHNet eCommerce system, including verifying that payments are received by the University’s bank account and credited to the appropriate department; developing processes to ensure transactions are reconciled efficiently and timely
• Maintain a focus on compliance with Payment Card Industry Standards (PCI DSS)


8. Provide financial support and analysis to various University departments as assigned.
• Analyze data as requested in order to provide meaningful information to managers to support business decision making
• Other ad hoc analysis as required by departments or the UFO
• Identify needs of Business Managers and the University Community and present potential solutions


9. Other duties as assigned.


OTHER DUTIES
1. Prepare statistical/financial management reports, year-end account audit schedules and tax schedules as needed.
2. Work with others to ensure related processes flow effectively and efficiently.
3. Utilizing available technology, review policies and procedures and propose changes to improve effectiveness in executing responsibilities.
4. Continue to develop expertise with available technology
5. Contribute to the testing and proper functioning of the PeopleSoft Financials and Student systems
6. Student Staff supervision as needed
7. Other tasks as assigned

 

GENERAL GUIDELINES
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

 

WORK DIRECTION

Provide work direction to:

Supervises four staff members in their daily tasks, reviews journal entries and balance sheet account reconciliations. Suggests ways to improve efficiency of processes.

Receives work direction from:

Receives work direction from Assistant Controller, Controller, Associate Vice President for Finance and other colleagues as appropriate.
Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.


Physical Demands:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus or to the Jesuit School of Theology campus in Berkeley.
• May be required to attend conference and training sessions within Bay Area or out-of-state locations.
• May be required to occasionally travel to outside customers, vendors or suppliers.


Work Environment:

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
• Typical office environment.
• Indoor office environment with windows.
• Offices with frequent interruptions.
Knowledge:

• Strong customer service focus with an emphasis on outreach to departments; ability to listen to and understand the unique needs of each department.
• Experience in fund accounting, financial aid fund management, knowledge of federal programs and regulations preferred.
• Experience coordinating banking relationships including merchant services preferred.
• Experience with major administration systems such as Workday, PeopleSoft, Oracle or SAP desired.
• Excellent advanced computer skills (Excel, MS Word, etc.)
• Commitment to understand and willingness to support Santa Clara University’s distinctive Jesuit educational vision and institutional values of competence, conscience and compassion in pursuit of its mission and goals.
Skills:

• Proven problem-solving and analytical skills, including the ability to identify a problem, develop a solution, and implement that solution in cooperation with others or independently.
• Must possess strong interpersonal, written and oral communication skills.
Abilities:

• Ability to interpret and apply complex rules and regulations relating to student loan programs and student receivables.
• Possess a high degree of initiative, attention to detail and follow through, as well as ability to adjust to changing requirements and priorities.


Education and/or Experience:

• Bachelor’s degree in Accounting /Finance or CPA required; at least eight to ten years of progressively responsible experience required in a Finance or Treasury environment preferred.
• Supervisory experience with proven record of team development highly preferred. Ability to identify and implement ideas to improve the efficiency of processes performed by direct reports.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

 

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Jenna Elliott, Interim Director of Equal Opportunity and Title IX, 408-551-3043, jrelliot@scu.edu , www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). 

 

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

 

Americans with Disabilities Act

Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

 

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