Senior Accountant

$70,000 - $85,000 yearly
  • Catholic Charities of Santa Clara County
  • Hybrid (Santa Clara, CA, USA)
  • Nov 23, 2022
Full time Accounting Nonprofit-Social Services

Job Description

Location:    Santa Clara, CA (Headquarters)

Salary:       Minimum $70,000.00/year (contingent on experience)


The Senior Accountant will be responsible for maintaining the integrity of the general ledger, and financial statements. The position is responsible for managing the accounting cycle for the Agency’s contribution (gift) revenue by completing timely reconciliations and analysis for gift revenue accounts, gift clearing accounts, and pledge accounts receivable. The position records accounting transactions for investments and charitable remainder trusts and annuities. The position supports the Agency’s annual audit, preparation of financial statement footnotes, and preparation of reports to support the Agency’s tax-exempt status. This position also serves as a finance liaison to various departments. This position assists with reporting needs related to Gifts and Endowments. This position is expected to function with a minimum amount of oversight while performing complex accounting work that requires the application of accounting principles and standards to the financial activities of the Agency.


Fiscal responsibilities – Gifts, Contributions, Pledge, Endowment, and Investments

  • Monitor and track development funds by restrictions, by type, and by programs and perform the monthly and year-to-date reconciliation of the receipt, release and balance of restricted funds.

  • Review new gift agreements and amendments and ensure accurate accounting of Board Designated, Donor Restricted, and Donor Endowment Funds in accordance with GAAP.

  • In liaison with the Development team, this position will manage the Agency's gift revenue cycle and provide reconciliations for pledge receivables and reserve accounts.

  • Reconcile various gifts such as cash, stocks, pledges, gifts-in-kind, and other gift types and gift clearing accounts recorded in the Abila MIP to the Development Raiser’s Edge Report.

  • Ensure gifts to an Endowment Fund are moved out of the Development fund to Christian Brothers Investment Services (CBIS) Accounts in a timely manner.

  • Coordinate with the Development team to resolve issues and improve business processes.

  • Perform quarterly Endowment gifts reconciliation and analysis.

  • Assist in analyzing Development gift write-offs and impact to pledge reserves.

  • Assist with requests or questions related to gifts and restricted fund balance for other divisions.

  • Responsible for the accounting and reporting of Donor and Board designated investments.

  • Review the accuracy of financial transactions including the release of restricted donations before approving and posting.

  • Track Comprehensive Campaign funds in appropriate categories as defined by management and in accordance with GAAP.

Other Accounting Functions

  • Perform timely and accurate month-end and year-end closing of the general ledger including complex close-related activities.

  • Perform advanced accounting analysis requiring the application of accounting theories and standards to financial activities to ensure compliance with applicable regulations and accounting procedures.

  • Ensure accuracy and timely completion of the reconciliation of assigned Accounts, including review of the journal entries prepared by staff accountants, as applicable.

  • Produce operating statements, balance sheets, and trial balances as well as other financial statements as required.

  • Perform analytical review and reconciliation of balance sheet accounts, ensuring transactions are complete and accurate.

  • Prepare and review monthly with management the financial reports with respect to programs (e.g., contract status reports, program receivable summaries, and other activity reports).

  • Participate in tasks related to external financial audits, including preparation of supporting documentation for annual financial audits, assisting managers in implementing audit procedures, and answering questions from auditors, as required.

  • Resolve accounting issues and provide guidance to program managers and other staff concerning the appropriate accounting for program revenues and expenses, including conformance with Uniform Guidance.

  • Advise Controller and CFO of actions that may require authority not currently granted to the position (e.g., establishing new cost center, potential contract or billing issue, etc.

  • Respond to inquiries from the CAO/CFO, Controller, and Program Directors & Managers regarding financial/budgetary information and special reporting request.

  • In cooperation with the Controller, create monthly financial presentations including explanations of variances and key issues for divisions to monitor

  • Create reporting tools in the accounting and planning module for easier/faster reconciliations and program performance.

  • Collect, analyze and report accurate and timely data to ensure funder and internal reporting is accurate.

Other Responsibilities

  • Must maintain effective communication across Agency lines and has contact with all levels of employees, and Executive & Program staff.

  • Maintain standards of confidentiality and a strong commitment to ethical practices.

  • Support Controller and CFO in other job-related duties, including special projects, as assigned.

  • Other responsibilities as assigned to support specific department/business needs.


Educational and Experience

  • Minimum: Bachelor’s degree in accounting, finance or an approved related field, and

  • At least five (5) years of experience with a portion of that experience in non-profit fund accounting is highly desirable

Required Knowledge, Skills and Abilities

  • Ability to manage complex accounting functions in a large nonprofit organization.

  • Exceptional Excel skills.

  • Sound knowledge of generally accepted accounting principles as they apply to non-profit organizations and with Fund and Contribution accounting and reporting requirements.

  • Knowledge of MIP and Adaptive; experience in implementing systems, application interfaces, ongoing maintenance, and upgrades a plus.

  • Positive, energetic, optimistic attitude and willingness to embrace a “whatever-it-takes” mantra while being a committed strong team player.

  • Outstanding verbal and written communication skills, working with all organizational levels.

  • Demonstrated ability to work in an environment that promotes compassion, service and social justice.

  • Commitment and support for organizational initiatives.

  • Excellent problem-solving skills, presentation skills and supervisory skills.

  • Experience in non-profit industry accounting is desirable.

  • The ability to look “outside the box” to develop effective, efficient processes.


  • Standard office environment:

    • Use of computer, telephone, and other office equipment.

    • Comfortable with sitting for periods of time, move/walk around the building.

    • Occasional moving of furniture or equipment or office supplies.

  • Able to lift up to 20 lbs.

  • Driving for errands and special projects.


  • Clearance of fingerprint background check via Live Scan

  • Must have a TB test performed

  • Provide proof of COVID-19 vaccination and booster(s) status

TO APPLY: Please submit resume and use the job position title as the subject line.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant Because of a need to remain responsive to the needs of our clients and our Agency's operations, responsibilities may be modified at any time.

Catholic Charities is a non-profit, non-discriminatory service organization and employer. We do not discriminate on the basis of race, color, national origin, religion, sex, age, sexual orientation or disability. Persons seeking employment are entitled to freedom from harassment and retaliation and reasonable accommodation for qualified disabilities.


***When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.

Deadline to Apply