Position Title:

Administrative Associate

Position Type:

Regular

Pay Frequency:

Hourly    

Position Type:

Regular

Salary Range:

$24.17 - $27.78 per hour; commensurate with experience

Pay Frequency:

Hourly

Position Purpose:

To provide accurate, timely, courteous service and administrative support to the Chief Investment Office and internal and external clients and constituents. Together this will help expand Investment Office productivity, as well as strengthen the implementation of the Office's mission and key goals. 

Primary Function: 

Provide administrative support to the Chief Investment Officer and professional staff by helping to formulate action plans to execute existing strategies and priorities. Perform delegated responsibilities with appropriate independence and discretion. Continuously examine administrative effectiveness and seek improved procedures. 

I. Essential Duties and Responsibilities 

A. Provide day-to-day management and maintenance of the Investment office 

B. Help maintain focus on highest priority objectives 

 C. Establish or refine systematic methods for attainment of Investment office goals

 D. Demonstrate strong interpersonal skills and build relationships based on dependability and honesty 

E. Manage day-to-day operations details (e.g. capital calls, document 

retention, audit-related procedures) and communications with the SCU Treasurer's Office, bank custodian and investment managers 

F. Assist Chief Investment Officer with non-SCU Boards, Investment Committees and projects, as needed 

 II. Specific Responsibilities 

A. Provide general office support to the Chief Investment Officer and 

professional staff, requiring knowledge of department requirements and university policies and procedures 

B. Great public and refer them to appropriate staff members, answer phone, 

route calls, and take messages 

 C. May be responsible for arranging length complex meetings or events 

 involving a number of participants from outside the university. Arrange routine travel, schedules and parking 

D. Prepare and manage correspondence, reports and documents 

E. Maintain Investment Office filing systems, mailing lists and staff 

involvement database    

 F. Assist with completion of necessary reports 

G. Agenda management: coordinate travel, meeting and lodging 

accommodations for staff 

 H. Develop and maintain good working relationships with all relevant 

boards, agencies and authorities 

I. Hire, train and supervise student assistants 

J. Assist with special projects for the  Investment Office Staff 

III. Qualifications  

1. Bachelor's degree preferred

2. Minimum 3 years of relevant experience in administrative support role.

3. Significant prior Administrative Associate experience 

4. Comfortable with the Jesuit educational mission 

5. Good working knowledge of Microsoft Word, Excel, and Access; PeopleSoft financial management software; and ability and willingness to learn new computer applications 

6. Show initiative in resolving issues and solving problems 

7. Ability to exercise judgment and maintain confidentiality on a wide spectrum of topics and issues for which discretion is required 

8. Presents polished, professional demeanor in working with staff, internal and 

external stakeholders, as well as Investment office staff 

9. Ability to multi-task in a fast paced environment, calmly and confidently 9. High energy and demonstrated ability to work independently and in a team 

environment 

10. Ability to work non-traditional hours 

11. Highly organized, attention to detail, multitask and communicate effectively     

EEO Statement

​Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Jenna Elliott, Interim Director of Equal Opportunity and Title IX, 408-551-3043, jrelliot@scu.edu , www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). 

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

***When applying, please note that you saw the job posted on the NOVAworks Job Board. If you need help with your resumé, please see a NOVAworks Career Advisor.