Office Manager of Cleantech Innovation Hub

  • Prospect Silicon Valley
  • San Jose, CA
  • May 22, 2018
Full time Admin-Clerical Human Resources Nonprofit-Social Services

Job Description

Prospect Silicon Valley

Office Manager Job Description

 Are you looking for a position that will provide an engaging and dynamic career

opportunity? As part of a nonprofit cleantech innovation hub, you will play a

pivotal role on our small but ambitious team. ProspectSV is leading smart city

innovation in the Bay Area and strives to advance the adoption of clean

technology in the fields of mobility, energy and the built environment. We’re

currently looking to expand our team as we grow our organization and partner

on more projects.


Office Manager Responsibilities

This role has three main areas of responsibilities including: internal ProspectSV

office duties, supporting the demonstration center (including assisting with client

and tenant needs) and providing support for events and communications


ProspectSV Office Manager Responsibilities

• HR support for payroll (Payroll Services) and benefits (Primark, Zenefits and

Kaiser); maintaining the Employee Handbook; employee


• IT systems administration (Insightly, Box, ClickTime, Google Mail, etc.)

• Process incoming checks and invoices

• Calculate PTO accruals for each employee

• Update and maintain our website: (Wordpress)

• Update the team with staff wide announcements

• Coordinate conference rooms for internal meetings and weekly staff


• Provide scheduling support to the CEO for both internal and external


• Provide tours to local high school groups and visiting groups

• Order all office supplies

Demonstration Center / Client & Tenant Responsibilities

• Responsible for tools and equipment

• Assist with on-boarding and off-boarding tenants from the demonstration


• Manage office keys and keeps accurate records, key holder agreements

• Manage conference room bookings and prep each event (Peerspace)

• Assist tenants with any requests / needs they have

• Receive tenant packages

Event and Communications Programs Responsibilities

• Assist with the maintenance of our Customer Relationship Management

database (Insightly) and email broadcast platform (MailChimp)

• Assist with logistics for ProspectSV sponsored events

• Assist with social media and broadcast email campaigns

Knowledge, Skills and Abilities

The following are required knowledge, skills and abilities:

• familiarity with Wordpress, basic HTML and website design

• familiarity with Microsoft Office, scheduling and collaborative tools

• familiarity with LinkedIn, Twitter, Facebook and other social media tools

• familiarity with Adobe Photoshop, Illustrator

• strong organizational skills

• excellent written and verbal communication skills

Experience and Education

Required: Associates or Bachelors degree and 2-5 years experience in office


Required: Experienced user of productivity tools including spreadsheets (Excel)

and collaborative tools (Box, Google Docs, Google Sheets).

Highly desired: Experience working with startups, knowledge of clean tech


 To apply: send your cover letter and resume to

When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.