Sciton, Inc.
925 Commercial Street, Palo Alto, CA, USA
Travel and Expense Analyst
We are SCITON —Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family.
We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you?
Specifics Duties and Responsibilities:
Administer Company Expense Reimbursement Guidelines for all employees
Provide expertise and training to employees on features and functions of the Abacus system, promoting a positive experience
Monitor travel reimbursement requests for all employees, ensuring that requests are in compliance with Company Guidelines
Manage and resolve employee inquiries on expense report payment policies, procedures and practices in a timely manner
Serve as the Company’s Administrator of the Abacus system
Maintain and routinely monitoring the quality and integrity the Abacus system
Serve as the Company’s Administrator of auto allowance reimbursement
Serve as the Company’s Administrator of Enterprise Auto Lease program
Assist with drafting new procedures for the company, and continue to add value by making suggestions in the overall T&E process for improvements
Assist with fraud or expense audits/investigations
Provide Leadership with reporting on expenses
Work with VP of Finance to identify and recommend opportunities to continue to drive operating costs down
Assist Accounting/Finance and HR Departments with administrative and reporting requests
Minimum Qualifications :
Bachelor’s Degree and minimum 4 years of prior relevant experience. Graduate Degree and a minimum of 2 years of prior related experience in Accounts Payable, Travel Reimbursement or General Accounting
If interested, please email resume to jobs(at)sciton.com.
Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Dec 09, 2019
Full time
Travel and Expense Analyst
We are SCITON —Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family.
We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you?
Specifics Duties and Responsibilities:
Administer Company Expense Reimbursement Guidelines for all employees
Provide expertise and training to employees on features and functions of the Abacus system, promoting a positive experience
Monitor travel reimbursement requests for all employees, ensuring that requests are in compliance with Company Guidelines
Manage and resolve employee inquiries on expense report payment policies, procedures and practices in a timely manner
Serve as the Company’s Administrator of the Abacus system
Maintain and routinely monitoring the quality and integrity the Abacus system
Serve as the Company’s Administrator of auto allowance reimbursement
Serve as the Company’s Administrator of Enterprise Auto Lease program
Assist with drafting new procedures for the company, and continue to add value by making suggestions in the overall T&E process for improvements
Assist with fraud or expense audits/investigations
Provide Leadership with reporting on expenses
Work with VP of Finance to identify and recommend opportunities to continue to drive operating costs down
Assist Accounting/Finance and HR Departments with administrative and reporting requests
Minimum Qualifications :
Bachelor’s Degree and minimum 4 years of prior relevant experience. Graduate Degree and a minimum of 2 years of prior related experience in Accounts Payable, Travel Reimbursement or General Accounting
If interested, please email resume to jobs(at)sciton.com.
Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Job Description
County of Santa Clara
Class Title: Financial Analyst II – EH
Type: Temporary (6 months)
Under direction, to perform moderately complex financial analysis and conduct studies that requires the integration of multi-disciplinary principles (accounting, auditing, finance, marketing, business law, computer science, and information system management).
Typical Tasks
Plans, organizes and directs the work of an assigned project or program;
Conducts a variety of moderately complex financial, analytical, cost and feasibility studies;
Prepares and presents a variety of budgetary, informational and statistical reports and makes recommendations in written, graphic and oral presentations;
Develops and prepares revenue and expenditure projections for one or multiple budgets; compiles figures, prepares justifications and participates in the annual budget development process;
Performs variance analysis; identifies financial program issues, determines appropriate action and makes recommendations for problem resolution; assists in the implementation of program enhancements and improvements;
Responds to a variety of information requests from both inside and outside the agency;
Assists in the development of strategic initiatives to improve and enhance performance and services;
Coordinates with other departments, outside vendors and service providers to achieve financial program goals;
Provides financial management for individuals and contractors that include external payroll services;
Prepares documents that include financial and income statements, balance sheets, and statements of cash flow;
Develops and participates in cost allocations, and indirect cost rate proposals;
Prepares and analyzes contract payment reconciliations based on cost reports and payment documentation;
Prepares and presents cost reports, coordinates audits, cost reimbursement settlement claims for government payers and agencies and responds to related requests for information from auditors;
Defines financial reporting and information needs and coordinates any systems modifications with Information Services;
Negotiates and monitors financial contracts with outside service providers and business partners;
Analyzes and interprets existing, new and proposed legislation for cost and program impacts;
Administers numerous receivable and payable funds;
Uses a variety of information applications and databases to develop schedules and special reports;
May train and provide technical assistance to lower level staff;
May be assigned as a Disaster Service Worker, as required;
Performs other duties as assigned.
Employment Standards
Sufficient education and experience which directly demonstrates the possession and application of the following knowledge and abilities:
Experience Note: The knowledge and abilities listed below are acquired through possession of a Bachelor's Degree in Accounting, Finance, Business Administration, or a closely related field
-AND-
Three (3) years of increasingly responsible professional level financial analysis experience. Work experience should include analyzing, evaluating and making recommendations onvarious financial programs and services and conducting a variety of analytical studies and surveys.
-OR-
Possession of a Bachelor's Degree in any field, of which the equivalent of fifteen (15)semester units are in finance-related courses
-AND-
Five (5) years of professional level financial analysis experience as specified above.
-OR-
Completion of sixty (60)semester or ninety (90) quarter college units, of which the equivalent of fifteen (15) semester units are in finance-related courses
-AND-
Seven (7) years of professional level financial analytical experience as specified above.
A Master's Degree may substitute for up to one (1) year of the required experience.
Some positions may require possession of a valid California driver's license prior to appointment and the ability to qualify and maintain a County Driver's Permit.
Knowledge of:
Local government financial and fiscal procedures and systems;
Principles and practices of financial management, including both expense and reimbursement requirements;
Methods of report preparation, writing and presentation;
Statistical research and analysis techniques and procedures;
Principles and practices of training;
Local, state and federal regulatory requirements;
Personal computers, common office applications and financial and database software;
Contracts and negotiation skills;
General accounting principles and procedures;
Project management and reporting requirements.
Ability to:
Formulate, gather, analyze and present complex financial, informational and statistical data;
Analyze information and reach valid conclusions;
Analyze policies and procedures and make recommendations to management;
Develop financial program enhancement recommendations based on revenue and cost analysis;
Prepare and present clear and concise reports;
Maintain cooperative working relationships with departmental personnel, other county departments and the general public;
Represent the department on assigned committees and with outside agencies;
Utilize computers and advanced computer software to analyze information;
Make recommendations for program and procedural modifications based on financial performance, regulatory and or legislative changes;
Train and provide technical assistance;
Communicate clearly and effectively with members of the public and agency staff at various levels of authority.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Dec 03, 2019
Temporary
Job Description
County of Santa Clara
Class Title: Financial Analyst II – EH
Type: Temporary (6 months)
Under direction, to perform moderately complex financial analysis and conduct studies that requires the integration of multi-disciplinary principles (accounting, auditing, finance, marketing, business law, computer science, and information system management).
Typical Tasks
Plans, organizes and directs the work of an assigned project or program;
Conducts a variety of moderately complex financial, analytical, cost and feasibility studies;
Prepares and presents a variety of budgetary, informational and statistical reports and makes recommendations in written, graphic and oral presentations;
Develops and prepares revenue and expenditure projections for one or multiple budgets; compiles figures, prepares justifications and participates in the annual budget development process;
Performs variance analysis; identifies financial program issues, determines appropriate action and makes recommendations for problem resolution; assists in the implementation of program enhancements and improvements;
Responds to a variety of information requests from both inside and outside the agency;
Assists in the development of strategic initiatives to improve and enhance performance and services;
Coordinates with other departments, outside vendors and service providers to achieve financial program goals;
Provides financial management for individuals and contractors that include external payroll services;
Prepares documents that include financial and income statements, balance sheets, and statements of cash flow;
Develops and participates in cost allocations, and indirect cost rate proposals;
Prepares and analyzes contract payment reconciliations based on cost reports and payment documentation;
Prepares and presents cost reports, coordinates audits, cost reimbursement settlement claims for government payers and agencies and responds to related requests for information from auditors;
Defines financial reporting and information needs and coordinates any systems modifications with Information Services;
Negotiates and monitors financial contracts with outside service providers and business partners;
Analyzes and interprets existing, new and proposed legislation for cost and program impacts;
Administers numerous receivable and payable funds;
Uses a variety of information applications and databases to develop schedules and special reports;
May train and provide technical assistance to lower level staff;
May be assigned as a Disaster Service Worker, as required;
Performs other duties as assigned.
Employment Standards
Sufficient education and experience which directly demonstrates the possession and application of the following knowledge and abilities:
Experience Note: The knowledge and abilities listed below are acquired through possession of a Bachelor's Degree in Accounting, Finance, Business Administration, or a closely related field
-AND-
Three (3) years of increasingly responsible professional level financial analysis experience. Work experience should include analyzing, evaluating and making recommendations onvarious financial programs and services and conducting a variety of analytical studies and surveys.
-OR-
Possession of a Bachelor's Degree in any field, of which the equivalent of fifteen (15)semester units are in finance-related courses
-AND-
Five (5) years of professional level financial analysis experience as specified above.
-OR-
Completion of sixty (60)semester or ninety (90) quarter college units, of which the equivalent of fifteen (15) semester units are in finance-related courses
-AND-
Seven (7) years of professional level financial analytical experience as specified above.
A Master's Degree may substitute for up to one (1) year of the required experience.
Some positions may require possession of a valid California driver's license prior to appointment and the ability to qualify and maintain a County Driver's Permit.
Knowledge of:
Local government financial and fiscal procedures and systems;
Principles and practices of financial management, including both expense and reimbursement requirements;
Methods of report preparation, writing and presentation;
Statistical research and analysis techniques and procedures;
Principles and practices of training;
Local, state and federal regulatory requirements;
Personal computers, common office applications and financial and database software;
Contracts and negotiation skills;
General accounting principles and procedures;
Project management and reporting requirements.
Ability to:
Formulate, gather, analyze and present complex financial, informational and statistical data;
Analyze information and reach valid conclusions;
Analyze policies and procedures and make recommendations to management;
Develop financial program enhancement recommendations based on revenue and cost analysis;
Prepare and present clear and concise reports;
Maintain cooperative working relationships with departmental personnel, other county departments and the general public;
Represent the department on assigned committees and with outside agencies;
Utilize computers and advanced computer software to analyze information;
Make recommendations for program and procedural modifications based on financial performance, regulatory and or legislative changes;
Train and provide technical assistance;
Communicate clearly and effectively with members of the public and agency staff at various levels of authority.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
SRI's Corporate Finance group has an immediate opening in our Menlo Park, CA headquarters, for a Financial Planning & Analysis Analyst. Reporting directly to the Manager of Corporate FP&A, the FP&A Analyst will play an important role in transforming the finance organization to customer-focused, best practices methodology. The individual will partner across SRI to create and measure against short and long-term financial projections, act in a cross-functional financial and operational support capacity, and work with other SRI organizations to drive sound business decision-making, enhance operating efficiencies, and review/monitor/analyze expenses for profit improvement opportunities.
Responsibilities include:
Support the annual budget and quarterly forecasts for G&A departments.
Develop monthly financial reports:
Budget vs. Actual
Forecast vs. Actual
Maintain and report on internal corporate projects:
IR&D
Capital
Tracks service center rates and quarterly reports
Monitor actual expenditures to ensure proper coding and prepare cost corrections as necessary
Assists with procurement and travel approvals
Perform ad-hoc analysis and projects as assigned
Qualifications:
Bachelor's degree in Finance or Business with 1-2 years of relevant finance-related experience (budgeting, forecasting, and corporate financial and performance reporting).
S. citizenship required.
Experience in GAAP accounting desirable.
Experience with Costpoint and Cognos. Adaptive Insight preferred.
Expert knowledge of industry practices, advanced techniques and solutions within a professional discipline to develop new standards, processes, and solutions.
Able to communicate effectively with internal leadership.
Advanced skills in Excel and exceptional analytical and research skills including experience analyzing and manipulating large amounts of financial, competitive, and transactional data.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 26, 2019
Full time
SRI's Corporate Finance group has an immediate opening in our Menlo Park, CA headquarters, for a Financial Planning & Analysis Analyst. Reporting directly to the Manager of Corporate FP&A, the FP&A Analyst will play an important role in transforming the finance organization to customer-focused, best practices methodology. The individual will partner across SRI to create and measure against short and long-term financial projections, act in a cross-functional financial and operational support capacity, and work with other SRI organizations to drive sound business decision-making, enhance operating efficiencies, and review/monitor/analyze expenses for profit improvement opportunities.
Responsibilities include:
Support the annual budget and quarterly forecasts for G&A departments.
Develop monthly financial reports:
Budget vs. Actual
Forecast vs. Actual
Maintain and report on internal corporate projects:
IR&D
Capital
Tracks service center rates and quarterly reports
Monitor actual expenditures to ensure proper coding and prepare cost corrections as necessary
Assists with procurement and travel approvals
Perform ad-hoc analysis and projects as assigned
Qualifications:
Bachelor's degree in Finance or Business with 1-2 years of relevant finance-related experience (budgeting, forecasting, and corporate financial and performance reporting).
S. citizenship required.
Experience in GAAP accounting desirable.
Experience with Costpoint and Cognos. Adaptive Insight preferred.
Expert knowledge of industry practices, advanced techniques and solutions within a professional discipline to develop new standards, processes, and solutions.
Able to communicate effectively with internal leadership.
Advanced skills in Excel and exceptional analytical and research skills including experience analyzing and manipulating large amounts of financial, competitive, and transactional data.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
POSITION: Resident Coordinator
PROGRAM/LOCATION: Cold Weather Shelter (CWSP)/ Mountain View , CA
SHIFT: Day, Swing, Grave, On-call
SUPERVISOR: Shelter Site Manager
STATUS: Non-exempt
Apply Online: https://homefirstservices.bamboohr.com/jobs/view.php?id=64
PROGRAM SUMMARY:
HomeFirst has operated the Cold Weather Shelter Program (CWSP) since 1987 to provide temporary shelter during the cold weather and rainy season to people who are homeless. Our focus is on providing a safe environment and the basic necessities of life. Resident Coordinators are responsible for the care and supervision of the clients staying at the shelter.
DUTIES/RESPONSIBILITIES:
Direct Client Service (90%)
Responsible for the care, welfare, safety, and security of clients during their shelter stay
Ensure fair procedures and practices, as well as safety within the facility
Provide information and referrals to shelter guests
Assist with daily set-up and break-down of the shelter, including setting up sleeping mats, tables and chairs, etc., and for any special events or activities as needed
Welcome clients and volunteers to the facility
Check clients into and out of the facility using the HMIS database
Distribute clothing, linens, toiletries, and any other items supplied by the program
Provide general site clean-up, reporting any maintenance or janitorial needs to the Shift Manager or Services Director in a timely manner
Conduct bed, facility, and perimeter checks
Assist with monitoring meals and determining meal counts where appropriate
Complete intake of homeless guests as required
Handle all emergencies by contacting appropriate staff/agencies
Report any incidents and complete incident report
Participate in meeting the program’s service delivery goals and outcomes as outlined in the service management plan
General (10%)
Represent HomeFirst and the program appropriately to volunteers, donors, outside agencies and the general public
Assist with office-related tasks as needed
Attend meetings, workshops and trainings as requested
Perform other duties as assigned by supervisor
QUALIFICATIONS:
Education and Experience
High School Diploma or GED
Experience working with the homeless population preferred
Experience in customer service preferred
Skills, Abilities, and Knowledge
Ability to work with people of diverse social backgrounds
Ability to take direction
Strong written and oral communication skills
High level of flexibility and ability to prioritize appropriately
Ability to present oneself and the agency professionally to internal and external audiences
Ability to work as a member of a team
Ability to regularly lift up to 30 lbs.
Characteristics
Sensitivity to the needs of homeless individuals and families
Observant of the environment and the people within it
Desire to continually develop skills and increase knowledge
Values being part of a coordinated team
High level of professionalism with internal and external audiences
Strong sense of accountability
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
Home First is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
LOCAL APPLICANTS ONLY.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 20, 2019
Full timePart time
POSITION: Resident Coordinator
PROGRAM/LOCATION: Cold Weather Shelter (CWSP)/ Mountain View , CA
SHIFT: Day, Swing, Grave, On-call
SUPERVISOR: Shelter Site Manager
STATUS: Non-exempt
Apply Online: https://homefirstservices.bamboohr.com/jobs/view.php?id=64
PROGRAM SUMMARY:
HomeFirst has operated the Cold Weather Shelter Program (CWSP) since 1987 to provide temporary shelter during the cold weather and rainy season to people who are homeless. Our focus is on providing a safe environment and the basic necessities of life. Resident Coordinators are responsible for the care and supervision of the clients staying at the shelter.
DUTIES/RESPONSIBILITIES:
Direct Client Service (90%)
Responsible for the care, welfare, safety, and security of clients during their shelter stay
Ensure fair procedures and practices, as well as safety within the facility
Provide information and referrals to shelter guests
Assist with daily set-up and break-down of the shelter, including setting up sleeping mats, tables and chairs, etc., and for any special events or activities as needed
Welcome clients and volunteers to the facility
Check clients into and out of the facility using the HMIS database
Distribute clothing, linens, toiletries, and any other items supplied by the program
Provide general site clean-up, reporting any maintenance or janitorial needs to the Shift Manager or Services Director in a timely manner
Conduct bed, facility, and perimeter checks
Assist with monitoring meals and determining meal counts where appropriate
Complete intake of homeless guests as required
Handle all emergencies by contacting appropriate staff/agencies
Report any incidents and complete incident report
Participate in meeting the program’s service delivery goals and outcomes as outlined in the service management plan
General (10%)
Represent HomeFirst and the program appropriately to volunteers, donors, outside agencies and the general public
Assist with office-related tasks as needed
Attend meetings, workshops and trainings as requested
Perform other duties as assigned by supervisor
QUALIFICATIONS:
Education and Experience
High School Diploma or GED
Experience working with the homeless population preferred
Experience in customer service preferred
Skills, Abilities, and Knowledge
Ability to work with people of diverse social backgrounds
Ability to take direction
Strong written and oral communication skills
High level of flexibility and ability to prioritize appropriately
Ability to present oneself and the agency professionally to internal and external audiences
Ability to work as a member of a team
Ability to regularly lift up to 30 lbs.
Characteristics
Sensitivity to the needs of homeless individuals and families
Observant of the environment and the people within it
Desire to continually develop skills and increase knowledge
Values being part of a coordinated team
High level of professionalism with internal and external audiences
Strong sense of accountability
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
Home First is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
LOCAL APPLICANTS ONLY.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
The Payroll Specialist prepares and processes the US, semi-monthly Payroll for exempt and non-exempt employees following APA guidelines. Additional duties may include Accounts Receivable, Accounts Payable and Credit and Collections. This position works closely with Human Resources in regards to compensation, benefits and Leaves of Absences.
Essential Duties and Responsibilities:
Payroll
Prepare and process semi-monthly full cycle US exempt and non-exempt payroll using ADP Workforce Now 2.0 software; including but not limited to, garnishments (set-up to termination), New Hires (set-up) benefits, weighted average, taxes and off-cycle requests while ensuring compliance with Federal, State and local regulations
Portal Administration, update ADP Workforce Now, re-set passwords, set up and maintain user rights on system
Ensure the accuracy of payroll, including but not limited to: base pay, commissions, payroll taxes, employee changes, weighted averages, new hire set up, 401K, medical, garnishments, Section 125 and other deductions
Establish/maintain employee records; ensure employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA guideline including compliance with federal/state/local regulations
Monitor the administration of the electronic timekeeping system. Setup each employee, validate employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data content to/from payroll service
Partner with Human Resources on all matters involving employees compensation, benefits and disability payments. Understand proper taxation of employer paid benefits, including 401(k) contributions and funding
Create PR Journal entries with G/L infolink, prepare and enter monthly P/R journal into G/L.
Set up and maintain Section 125 Flex Spending accounts and reporting with 3rd party vendor
Prepare and monthly/yearly sales commission.
Provide payroll information by answering questions and requests.
Resolve payroll discrepancies by collecting and analyzing information
Maintain GL mapping table of pay codes and deduction codes
Create payroll related reports
Prepare and audit Workers Comp. report
Maintain employee confidence and protect payroll operations by keeping information confidential
Perform other duties as necessary
Accounts Receivable/ Credit and Collections
Qualify distributors and customers, establish credit lines based on Dunn & Bradstreet credit sources and financial statements
Invoice International and Domestic sales for product and allergy testing services in Microsoft AX Approve daily sales orders for shipment
Monitor customer account details for non-payments, delayed payments and other irregularities, place holds on accounts beyond terms
Prepare bank deposits and process credit card payments and post to accounts
Investigate and resolve customer queries and process adjustments
Prepare Monthly Sales Reports to reconcile to G/L and other billing software
Prepare Monthly commission reports for the Sales group
Sales Tax Reporting
Set up and maintain sales tax for direct customers in Account Receivable.
Prepare monthly/quarterly sales taxes and reconcile the sales tax accounts.
Position Requirements (Knowledge, skills and abilities required to perform satisfactorily in the position):
Working knowledge of ADP Workforce Now 2.0 software
Working knowledge of APA principles including compliance with federal/state/local regulations
Working knowledge of Microsoft AX Dynamics (preferred) and Microsoft Office (Word, Excel, Outlook)
Working knowledge of FLSA and proper taxation of employer paid benefits, including 401(k) contributions and funding
Ability to read, write and communicate in English
Ability to meet timelines, accurately process payroll, prioritize responsibilities and self-check own work
Detail oriented, problem solving and critical thinking skills
Education and Experience:
・BA degree in Accounting (preferred) or Certified Payroll Professional (CPP)
・A minimum of two (2) recent years of working experience in processing payroll with ADP Workforce Now.
Supervisory Responsibility:
This position has no supervisory responsibilities.
Work Environment:
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax
Physical Demands:
・Long periods of sitting (continuously up to 2 hours at a time and up to 7.5 hours total in a day)
・Frequent use of hands (mouse, keyboard, writing) up to 2 hours at a time and up to 7.5 hours total in a day
・Frequent viewing of computer screen up to 2 hours at a time and up to 7.5 hours total in a day
・Ability to lift files, open filing cabinets and bend or stand on a stool as necessary
Position type and expected hours of work: Full-time.
Travel Demands:
None
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Affirmative action plan/equal employer opportunity (AAP/EEO) statement:
Hitachi Chemical Diagnostics, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hitachi Chemical Diagnostics, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Disclaimer
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Hitachi management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 20, 2019
Full time
The Payroll Specialist prepares and processes the US, semi-monthly Payroll for exempt and non-exempt employees following APA guidelines. Additional duties may include Accounts Receivable, Accounts Payable and Credit and Collections. This position works closely with Human Resources in regards to compensation, benefits and Leaves of Absences.
Essential Duties and Responsibilities:
Payroll
Prepare and process semi-monthly full cycle US exempt and non-exempt payroll using ADP Workforce Now 2.0 software; including but not limited to, garnishments (set-up to termination), New Hires (set-up) benefits, weighted average, taxes and off-cycle requests while ensuring compliance with Federal, State and local regulations
Portal Administration, update ADP Workforce Now, re-set passwords, set up and maintain user rights on system
Ensure the accuracy of payroll, including but not limited to: base pay, commissions, payroll taxes, employee changes, weighted averages, new hire set up, 401K, medical, garnishments, Section 125 and other deductions
Establish/maintain employee records; ensure employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA guideline including compliance with federal/state/local regulations
Monitor the administration of the electronic timekeeping system. Setup each employee, validate employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data content to/from payroll service
Partner with Human Resources on all matters involving employees compensation, benefits and disability payments. Understand proper taxation of employer paid benefits, including 401(k) contributions and funding
Create PR Journal entries with G/L infolink, prepare and enter monthly P/R journal into G/L.
Set up and maintain Section 125 Flex Spending accounts and reporting with 3rd party vendor
Prepare and monthly/yearly sales commission.
Provide payroll information by answering questions and requests.
Resolve payroll discrepancies by collecting and analyzing information
Maintain GL mapping table of pay codes and deduction codes
Create payroll related reports
Prepare and audit Workers Comp. report
Maintain employee confidence and protect payroll operations by keeping information confidential
Perform other duties as necessary
Accounts Receivable/ Credit and Collections
Qualify distributors and customers, establish credit lines based on Dunn & Bradstreet credit sources and financial statements
Invoice International and Domestic sales for product and allergy testing services in Microsoft AX Approve daily sales orders for shipment
Monitor customer account details for non-payments, delayed payments and other irregularities, place holds on accounts beyond terms
Prepare bank deposits and process credit card payments and post to accounts
Investigate and resolve customer queries and process adjustments
Prepare Monthly Sales Reports to reconcile to G/L and other billing software
Prepare Monthly commission reports for the Sales group
Sales Tax Reporting
Set up and maintain sales tax for direct customers in Account Receivable.
Prepare monthly/quarterly sales taxes and reconcile the sales tax accounts.
Position Requirements (Knowledge, skills and abilities required to perform satisfactorily in the position):
Working knowledge of ADP Workforce Now 2.0 software
Working knowledge of APA principles including compliance with federal/state/local regulations
Working knowledge of Microsoft AX Dynamics (preferred) and Microsoft Office (Word, Excel, Outlook)
Working knowledge of FLSA and proper taxation of employer paid benefits, including 401(k) contributions and funding
Ability to read, write and communicate in English
Ability to meet timelines, accurately process payroll, prioritize responsibilities and self-check own work
Detail oriented, problem solving and critical thinking skills
Education and Experience:
・BA degree in Accounting (preferred) or Certified Payroll Professional (CPP)
・A minimum of two (2) recent years of working experience in processing payroll with ADP Workforce Now.
Supervisory Responsibility:
This position has no supervisory responsibilities.
Work Environment:
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax
Physical Demands:
・Long periods of sitting (continuously up to 2 hours at a time and up to 7.5 hours total in a day)
・Frequent use of hands (mouse, keyboard, writing) up to 2 hours at a time and up to 7.5 hours total in a day
・Frequent viewing of computer screen up to 2 hours at a time and up to 7.5 hours total in a day
・Ability to lift files, open filing cabinets and bend or stand on a stool as necessary
Position type and expected hours of work: Full-time.
Travel Demands:
None
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Affirmative action plan/equal employer opportunity (AAP/EEO) statement:
Hitachi Chemical Diagnostics, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hitachi Chemical Diagnostics, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Disclaimer
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Hitachi management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
Property Management Staff Accountant I-Central Office - Hayward
Summary
The Staff Accountant 1 is expected to produce high volume of accounting work and/or special projects. Applies principles of accounting to prepare and analyze property financial reconciliations and statements. Prepares year-end reconciliations/schedules and works with supervisor to ensure timely completion of audits and tax returns of assigned projects. Prepares reports and works with accounting team to summarize and interpret current and projected financial position of assigned projects. Performs the duties listed below and other duties as assigned.
Essential Duties & Responsibilities
Prepares and maintains reconciliations for monthly, quarterly and annual financial reports for assigned properties.
Reviews and maintains reconciliation reports for reasonableness and accuracy, which include summary and detail of rents and subsidies billed and collected, other charges or credits applied to tenants, security deposit information and other tenant related activity, for reasonableness and accuracy.
Inputs pertinent information to general ledger in order to generate monthly financial reports.
Prepares bank reconciliations for each property and related company.
Reviews recurring invoices as they pertain to management related fees, monthly transfers for restricted cash accounts and mortgages.
Ensures timely payments of mortgages, taxes, reserves and other fees for assigned properties.
Prepares reports needed to evaluate progress, financial status and needs of specific properties.
Ensures regular and timely filing of all property financial information in centralized accounting files to include any supporting documentation used to make adjustments to the monthly financials.
Ensures the proper receipt, tracking and filing of hard and electronic copies of permanent documents for projects and legal entities.
Coordinates with immediate supervisor to resolve issues in a timely manner.
Prepares year-end adjusting entries for assigned properties. Reviews and updates year-end supplemental schedules. As assigned, gathers information needed by auditors for year-end fieldwork.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
EDUCATION and/or EXPERIENCE
Two years of college level courses with an emphasis in accounting or commensurate accounting experience.
Beginner level PC skills; Word, Excel and Yardi software.
PREFERRED SKILLS and/or ABILITIES
Property management and nonprofit accounting experience a plus
Yardi experience highly desirable.
Strong communication (verbal and written), interpersonal and time management skills.
Ability to work under pressure and successfully meet deadlines.
Flexible, creative, well organized.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Ability to exercise tact and diplomacy and to maintain confidentiality.
Experience working with diverse groups, i.e., staff, residents, outside contacts.
Commitment to the companies’ goals and philosophy.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Driver’s License and insurance required.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 19, 2019
Full time
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
Property Management Staff Accountant I-Central Office - Hayward
Summary
The Staff Accountant 1 is expected to produce high volume of accounting work and/or special projects. Applies principles of accounting to prepare and analyze property financial reconciliations and statements. Prepares year-end reconciliations/schedules and works with supervisor to ensure timely completion of audits and tax returns of assigned projects. Prepares reports and works with accounting team to summarize and interpret current and projected financial position of assigned projects. Performs the duties listed below and other duties as assigned.
Essential Duties & Responsibilities
Prepares and maintains reconciliations for monthly, quarterly and annual financial reports for assigned properties.
Reviews and maintains reconciliation reports for reasonableness and accuracy, which include summary and detail of rents and subsidies billed and collected, other charges or credits applied to tenants, security deposit information and other tenant related activity, for reasonableness and accuracy.
Inputs pertinent information to general ledger in order to generate monthly financial reports.
Prepares bank reconciliations for each property and related company.
Reviews recurring invoices as they pertain to management related fees, monthly transfers for restricted cash accounts and mortgages.
Ensures timely payments of mortgages, taxes, reserves and other fees for assigned properties.
Prepares reports needed to evaluate progress, financial status and needs of specific properties.
Ensures regular and timely filing of all property financial information in centralized accounting files to include any supporting documentation used to make adjustments to the monthly financials.
Ensures the proper receipt, tracking and filing of hard and electronic copies of permanent documents for projects and legal entities.
Coordinates with immediate supervisor to resolve issues in a timely manner.
Prepares year-end adjusting entries for assigned properties. Reviews and updates year-end supplemental schedules. As assigned, gathers information needed by auditors for year-end fieldwork.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
EDUCATION and/or EXPERIENCE
Two years of college level courses with an emphasis in accounting or commensurate accounting experience.
Beginner level PC skills; Word, Excel and Yardi software.
PREFERRED SKILLS and/or ABILITIES
Property management and nonprofit accounting experience a plus
Yardi experience highly desirable.
Strong communication (verbal and written), interpersonal and time management skills.
Ability to work under pressure and successfully meet deadlines.
Flexible, creative, well organized.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Ability to exercise tact and diplomacy and to maintain confidentiality.
Experience working with diverse groups, i.e., staff, residents, outside contacts.
Commitment to the companies’ goals and philosophy.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Driver’s License and insurance required.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Universal Services Vital Restoration, Inc.
221 San Jose Avenue, San Jose, CA 95125, USA
Universal Services Vital Restoration, Inc. is looking for a dedicated PROJECT SCHEDULER for our emergency services restoration business in our San Jose office. Construction industry experience is a plus but not required for the right person who wants to learn the restoration/remediation business.
Responsibilities:
Work Crew Scheduling, client communications, and general office administration. Main point of contact for insurance adjusters and agents, homeowners, commercial clients, subcontractors and work crews.
Assign, schedule, and follow through project lifecycle of project with work crews.
Assist work crews by streamlining schedules and clarifying client communications.
Provide oversight to work crews and subcontractors to close the knowledge gaps.
Provide support for best practices and guidance on client satisfaction.
Project specific documentation control: create, upload, maintain project specific documentation and photos.
General support to the Operations Manager as required.
Our success depends upon the dedication of our employees and we have a position open immediately for the right fit to our team.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 13, 2019
Full time
Universal Services Vital Restoration, Inc. is looking for a dedicated PROJECT SCHEDULER for our emergency services restoration business in our San Jose office. Construction industry experience is a plus but not required for the right person who wants to learn the restoration/remediation business.
Responsibilities:
Work Crew Scheduling, client communications, and general office administration. Main point of contact for insurance adjusters and agents, homeowners, commercial clients, subcontractors and work crews.
Assign, schedule, and follow through project lifecycle of project with work crews.
Assist work crews by streamlining schedules and clarifying client communications.
Provide oversight to work crews and subcontractors to close the knowledge gaps.
Provide support for best practices and guidance on client satisfaction.
Project specific documentation control: create, upload, maintain project specific documentation and photos.
General support to the Operations Manager as required.
Our success depends upon the dedication of our employees and we have a position open immediately for the right fit to our team.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.