Excel Site Services, Inc.
319 4th Lane, South San Francisco, CA, USA
We are a demolition company in search of a highly motivated, energetic person who is a team player and can also work independently. MUST be Bilingual in Spanish/English MUST have office experience Job Duties included but are not limited to: Dispatching - will train (experience helpful) Support Admin with various projects QuickBooks (experience helpful) Good MS Office skills Punctual & reliable is a MUST References are required Full time M-F - Two shifts available: 7am-4pm or 9am-6pm
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 21, 2019
Full time
We are a demolition company in search of a highly motivated, energetic person who is a team player and can also work independently. MUST be Bilingual in Spanish/English MUST have office experience Job Duties included but are not limited to: Dispatching - will train (experience helpful) Support Admin with various projects QuickBooks (experience helpful) Good MS Office skills Punctual & reliable is a MUST References are required Full time M-F - Two shifts available: 7am-4pm or 9am-6pm
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
POSITION: Resident Coordinator
PROGRAM/LOCATION: Cold Weather Shelter (CWSP)/ Mountain View , CA
SHIFT: Day, Swing, Grave, On-call
SUPERVISOR: Shelter Site Manager
STATUS: Non-exempt
Apply Online: https://homefirstservices.bamboohr.com/jobs/view.php?id=64
PROGRAM SUMMARY:
HomeFirst has operated the Cold Weather Shelter Program (CWSP) since 1987 to provide temporary shelter during the cold weather and rainy season to people who are homeless. Our focus is on providing a safe environment and the basic necessities of life. Resident Coordinators are responsible for the care and supervision of the clients staying at the shelter.
DUTIES/RESPONSIBILITIES:
Direct Client Service (90%)
Responsible for the care, welfare, safety, and security of clients during their shelter stay
Ensure fair procedures and practices, as well as safety within the facility
Provide information and referrals to shelter guests
Assist with daily set-up and break-down of the shelter, including setting up sleeping mats, tables and chairs, etc., and for any special events or activities as needed
Welcome clients and volunteers to the facility
Check clients into and out of the facility using the HMIS database
Distribute clothing, linens, toiletries, and any other items supplied by the program
Provide general site clean-up, reporting any maintenance or janitorial needs to the Shift Manager or Services Director in a timely manner
Conduct bed, facility, and perimeter checks
Assist with monitoring meals and determining meal counts where appropriate
Complete intake of homeless guests as required
Handle all emergencies by contacting appropriate staff/agencies
Report any incidents and complete incident report
Participate in meeting the program’s service delivery goals and outcomes as outlined in the service management plan
General (10%)
Represent HomeFirst and the program appropriately to volunteers, donors, outside agencies and the general public
Assist with office-related tasks as needed
Attend meetings, workshops and trainings as requested
Perform other duties as assigned by supervisor
QUALIFICATIONS:
Education and Experience
High School Diploma or GED
Experience working with the homeless population preferred
Experience in customer service preferred
Skills, Abilities, and Knowledge
Ability to work with people of diverse social backgrounds
Ability to take direction
Strong written and oral communication skills
High level of flexibility and ability to prioritize appropriately
Ability to present oneself and the agency professionally to internal and external audiences
Ability to work as a member of a team
Ability to regularly lift up to 30 lbs.
Characteristics
Sensitivity to the needs of homeless individuals and families
Observant of the environment and the people within it
Desire to continually develop skills and increase knowledge
Values being part of a coordinated team
High level of professionalism with internal and external audiences
Strong sense of accountability
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
Home First is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
LOCAL APPLICANTS ONLY.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 20, 2019
Full timePart time
POSITION: Resident Coordinator
PROGRAM/LOCATION: Cold Weather Shelter (CWSP)/ Mountain View , CA
SHIFT: Day, Swing, Grave, On-call
SUPERVISOR: Shelter Site Manager
STATUS: Non-exempt
Apply Online: https://homefirstservices.bamboohr.com/jobs/view.php?id=64
PROGRAM SUMMARY:
HomeFirst has operated the Cold Weather Shelter Program (CWSP) since 1987 to provide temporary shelter during the cold weather and rainy season to people who are homeless. Our focus is on providing a safe environment and the basic necessities of life. Resident Coordinators are responsible for the care and supervision of the clients staying at the shelter.
DUTIES/RESPONSIBILITIES:
Direct Client Service (90%)
Responsible for the care, welfare, safety, and security of clients during their shelter stay
Ensure fair procedures and practices, as well as safety within the facility
Provide information and referrals to shelter guests
Assist with daily set-up and break-down of the shelter, including setting up sleeping mats, tables and chairs, etc., and for any special events or activities as needed
Welcome clients and volunteers to the facility
Check clients into and out of the facility using the HMIS database
Distribute clothing, linens, toiletries, and any other items supplied by the program
Provide general site clean-up, reporting any maintenance or janitorial needs to the Shift Manager or Services Director in a timely manner
Conduct bed, facility, and perimeter checks
Assist with monitoring meals and determining meal counts where appropriate
Complete intake of homeless guests as required
Handle all emergencies by contacting appropriate staff/agencies
Report any incidents and complete incident report
Participate in meeting the program’s service delivery goals and outcomes as outlined in the service management plan
General (10%)
Represent HomeFirst and the program appropriately to volunteers, donors, outside agencies and the general public
Assist with office-related tasks as needed
Attend meetings, workshops and trainings as requested
Perform other duties as assigned by supervisor
QUALIFICATIONS:
Education and Experience
High School Diploma or GED
Experience working with the homeless population preferred
Experience in customer service preferred
Skills, Abilities, and Knowledge
Ability to work with people of diverse social backgrounds
Ability to take direction
Strong written and oral communication skills
High level of flexibility and ability to prioritize appropriately
Ability to present oneself and the agency professionally to internal and external audiences
Ability to work as a member of a team
Ability to regularly lift up to 30 lbs.
Characteristics
Sensitivity to the needs of homeless individuals and families
Observant of the environment and the people within it
Desire to continually develop skills and increase knowledge
Values being part of a coordinated team
High level of professionalism with internal and external audiences
Strong sense of accountability
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
Home First is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
LOCAL APPLICANTS ONLY.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
Property Management Staff Accountant I-Central Office - Hayward
Summary
The Staff Accountant 1 is expected to produce high volume of accounting work and/or special projects. Applies principles of accounting to prepare and analyze property financial reconciliations and statements. Prepares year-end reconciliations/schedules and works with supervisor to ensure timely completion of audits and tax returns of assigned projects. Prepares reports and works with accounting team to summarize and interpret current and projected financial position of assigned projects. Performs the duties listed below and other duties as assigned.
Essential Duties & Responsibilities
Prepares and maintains reconciliations for monthly, quarterly and annual financial reports for assigned properties.
Reviews and maintains reconciliation reports for reasonableness and accuracy, which include summary and detail of rents and subsidies billed and collected, other charges or credits applied to tenants, security deposit information and other tenant related activity, for reasonableness and accuracy.
Inputs pertinent information to general ledger in order to generate monthly financial reports.
Prepares bank reconciliations for each property and related company.
Reviews recurring invoices as they pertain to management related fees, monthly transfers for restricted cash accounts and mortgages.
Ensures timely payments of mortgages, taxes, reserves and other fees for assigned properties.
Prepares reports needed to evaluate progress, financial status and needs of specific properties.
Ensures regular and timely filing of all property financial information in centralized accounting files to include any supporting documentation used to make adjustments to the monthly financials.
Ensures the proper receipt, tracking and filing of hard and electronic copies of permanent documents for projects and legal entities.
Coordinates with immediate supervisor to resolve issues in a timely manner.
Prepares year-end adjusting entries for assigned properties. Reviews and updates year-end supplemental schedules. As assigned, gathers information needed by auditors for year-end fieldwork.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
EDUCATION and/or EXPERIENCE
Two years of college level courses with an emphasis in accounting or commensurate accounting experience.
Beginner level PC skills; Word, Excel and Yardi software.
PREFERRED SKILLS and/or ABILITIES
Property management and nonprofit accounting experience a plus
Yardi experience highly desirable.
Strong communication (verbal and written), interpersonal and time management skills.
Ability to work under pressure and successfully meet deadlines.
Flexible, creative, well organized.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Ability to exercise tact and diplomacy and to maintain confidentiality.
Experience working with diverse groups, i.e., staff, residents, outside contacts.
Commitment to the companies’ goals and philosophy.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Driver’s License and insurance required.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 19, 2019
Full time
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
Property Management Staff Accountant I-Central Office - Hayward
Summary
The Staff Accountant 1 is expected to produce high volume of accounting work and/or special projects. Applies principles of accounting to prepare and analyze property financial reconciliations and statements. Prepares year-end reconciliations/schedules and works with supervisor to ensure timely completion of audits and tax returns of assigned projects. Prepares reports and works with accounting team to summarize and interpret current and projected financial position of assigned projects. Performs the duties listed below and other duties as assigned.
Essential Duties & Responsibilities
Prepares and maintains reconciliations for monthly, quarterly and annual financial reports for assigned properties.
Reviews and maintains reconciliation reports for reasonableness and accuracy, which include summary and detail of rents and subsidies billed and collected, other charges or credits applied to tenants, security deposit information and other tenant related activity, for reasonableness and accuracy.
Inputs pertinent information to general ledger in order to generate monthly financial reports.
Prepares bank reconciliations for each property and related company.
Reviews recurring invoices as they pertain to management related fees, monthly transfers for restricted cash accounts and mortgages.
Ensures timely payments of mortgages, taxes, reserves and other fees for assigned properties.
Prepares reports needed to evaluate progress, financial status and needs of specific properties.
Ensures regular and timely filing of all property financial information in centralized accounting files to include any supporting documentation used to make adjustments to the monthly financials.
Ensures the proper receipt, tracking and filing of hard and electronic copies of permanent documents for projects and legal entities.
Coordinates with immediate supervisor to resolve issues in a timely manner.
Prepares year-end adjusting entries for assigned properties. Reviews and updates year-end supplemental schedules. As assigned, gathers information needed by auditors for year-end fieldwork.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
EDUCATION and/or EXPERIENCE
Two years of college level courses with an emphasis in accounting or commensurate accounting experience.
Beginner level PC skills; Word, Excel and Yardi software.
PREFERRED SKILLS and/or ABILITIES
Property management and nonprofit accounting experience a plus
Yardi experience highly desirable.
Strong communication (verbal and written), interpersonal and time management skills.
Ability to work under pressure and successfully meet deadlines.
Flexible, creative, well organized.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Ability to exercise tact and diplomacy and to maintain confidentiality.
Experience working with diverse groups, i.e., staff, residents, outside contacts.
Commitment to the companies’ goals and philosophy.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Driver’s License and insurance required.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Silicon Valley Medical Development
Mountain View, CA, USA
Silicon Valley Medical Development is recruiting full-time Patient Care Representatives for our El Camino Health Primary Care and Multi-Specialty Care outpatient practices located in Santa Clara County. The Patient Care Representative (PCR) is the primary point of contact for the practice’s patients. He/she contributes to the overall patient experience and satisfaction. Responsibilities include: answer telephone calls and relay messages, schedule appointments, verify patients’ demographics and insurance information. Additionally, the PCR will review patients’ medical records to assist with patient inquiries, requests for medication refills and coordinate Release of Record requests.
Patient Registration
Registers patients and updates existing patient accounts in a courteous and professional manner
Determines if patient has a co-payment or deposit; accepts and records receipt of payment; provides applicable waiver and obtains appropriate signatures; and, when appropriate, scans copy of patient’s photo ID, insurance card and/or waiver
Handles any system red flags as they are encountered
Assist patients with registering for MyCare health record system
Call Management
The following activities are performed when assigned to Call Management
Handles incoming calls, makes appointments, sends task to providers and support staff as needed
Assures all urgent calls are handled in a timely manner
Communication and Front-Office Procedures
The following activities are expected to be performed in a timely , courteous and professional manner in accordance with service level standards:
Greet patients and others entering the department
Schedules new or follow-up appointments
Responds to requests from patients, family members, physicians and staff
Electronic Medical Record (EMR) Documentation
Manages EMR in-basket(s), work queues and schedule templates as assigned
Cashiering
Reconciles cash sheet and cash drawer, completes daily and monthly deposit summaries
All other duties as assigned including department-specific functions and responsibilities
Contributes to the overall patient experience and satisfaction
Participates in performance improvement activities
Performs other duties as assigned
Adheres to HR, safety, HIPAA and compliance policies, and attendance requirements
Performs work in accordance with established schedules, policies and procedures
Requirements
High School Diploma or GED
Minimum 2 years of experience as a Patient Care Representative or in a customer service/guest relations role
Experience working with an EMR
Ability to accurately type a minimum of 40 WPM
Strong verbal and written communications, and active listening skills
Solid patient/guest relations skills with the ability to communicate in a professional, courteous and efficient manner
Excellent interpersonal and telephone communications skills
Legible handwriting
Basic math skills necessary to collect payments and balance cash drawer
Excellent attention to detail
Basic computer skills to include keyboarding, mouse movement and data entry skills to enter information accurately into the EPIC EMR
Ability to maintain composure during challenging interpersonal interactions
Ability to effectively organize and prioritize tasks in order to complete assignments within the time allotted to maintain standard workflow
Ability to work effectively as a team member who is flexible, cooperative and willing to assist others
Associates degree preferred
EPIC EMR experience preferred
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 13, 2019
Full time
Silicon Valley Medical Development is recruiting full-time Patient Care Representatives for our El Camino Health Primary Care and Multi-Specialty Care outpatient practices located in Santa Clara County. The Patient Care Representative (PCR) is the primary point of contact for the practice’s patients. He/she contributes to the overall patient experience and satisfaction. Responsibilities include: answer telephone calls and relay messages, schedule appointments, verify patients’ demographics and insurance information. Additionally, the PCR will review patients’ medical records to assist with patient inquiries, requests for medication refills and coordinate Release of Record requests.
Patient Registration
Registers patients and updates existing patient accounts in a courteous and professional manner
Determines if patient has a co-payment or deposit; accepts and records receipt of payment; provides applicable waiver and obtains appropriate signatures; and, when appropriate, scans copy of patient’s photo ID, insurance card and/or waiver
Handles any system red flags as they are encountered
Assist patients with registering for MyCare health record system
Call Management
The following activities are performed when assigned to Call Management
Handles incoming calls, makes appointments, sends task to providers and support staff as needed
Assures all urgent calls are handled in a timely manner
Communication and Front-Office Procedures
The following activities are expected to be performed in a timely , courteous and professional manner in accordance with service level standards:
Greet patients and others entering the department
Schedules new or follow-up appointments
Responds to requests from patients, family members, physicians and staff
Electronic Medical Record (EMR) Documentation
Manages EMR in-basket(s), work queues and schedule templates as assigned
Cashiering
Reconciles cash sheet and cash drawer, completes daily and monthly deposit summaries
All other duties as assigned including department-specific functions and responsibilities
Contributes to the overall patient experience and satisfaction
Participates in performance improvement activities
Performs other duties as assigned
Adheres to HR, safety, HIPAA and compliance policies, and attendance requirements
Performs work in accordance with established schedules, policies and procedures
Requirements
High School Diploma or GED
Minimum 2 years of experience as a Patient Care Representative or in a customer service/guest relations role
Experience working with an EMR
Ability to accurately type a minimum of 40 WPM
Strong verbal and written communications, and active listening skills
Solid patient/guest relations skills with the ability to communicate in a professional, courteous and efficient manner
Excellent interpersonal and telephone communications skills
Legible handwriting
Basic math skills necessary to collect payments and balance cash drawer
Excellent attention to detail
Basic computer skills to include keyboarding, mouse movement and data entry skills to enter information accurately into the EPIC EMR
Ability to maintain composure during challenging interpersonal interactions
Ability to effectively organize and prioritize tasks in order to complete assignments within the time allotted to maintain standard workflow
Ability to work effectively as a team member who is flexible, cooperative and willing to assist others
Associates degree preferred
EPIC EMR experience preferred
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Universal Services Vital Restoration, Inc.
221 San Jose Avenue, San Jose, CA 95125, USA
Universal Services Vital Restoration, Inc. is looking for a dedicated PROJECT SCHEDULER for our emergency services restoration business in our San Jose office. Construction industry experience is a plus but not required for the right person who wants to learn the restoration/remediation business.
Responsibilities:
Work Crew Scheduling, client communications, and general office administration. Main point of contact for insurance adjusters and agents, homeowners, commercial clients, subcontractors and work crews.
Assign, schedule, and follow through project lifecycle of project with work crews.
Assist work crews by streamlining schedules and clarifying client communications.
Provide oversight to work crews and subcontractors to close the knowledge gaps.
Provide support for best practices and guidance on client satisfaction.
Project specific documentation control: create, upload, maintain project specific documentation and photos.
General support to the Operations Manager as required.
Our success depends upon the dedication of our employees and we have a position open immediately for the right fit to our team.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 13, 2019
Full time
Universal Services Vital Restoration, Inc. is looking for a dedicated PROJECT SCHEDULER for our emergency services restoration business in our San Jose office. Construction industry experience is a plus but not required for the right person who wants to learn the restoration/remediation business.
Responsibilities:
Work Crew Scheduling, client communications, and general office administration. Main point of contact for insurance adjusters and agents, homeowners, commercial clients, subcontractors and work crews.
Assign, schedule, and follow through project lifecycle of project with work crews.
Assist work crews by streamlining schedules and clarifying client communications.
Provide oversight to work crews and subcontractors to close the knowledge gaps.
Provide support for best practices and guidance on client satisfaction.
Project specific documentation control: create, upload, maintain project specific documentation and photos.
General support to the Operations Manager as required.
Our success depends upon the dedication of our employees and we have a position open immediately for the right fit to our team.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
Senior Payroll Specialist-Hayward- Central Office
Summary
The Senior Payroll Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files.
Essential Duties & Responsibilities
Payroll:
Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.
Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.
Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.
Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.
Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.
Develops, prepares, analyzes and interprets periodic reports of wages and allocations.
Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.
Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.
Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.
Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.
Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.
Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.
Assisting with implementation of new procedures and training
Updating and maintaining Night Manager information
Update Benetrac System with Human Resources related information.
Maintain organizational charts on the server and update the HR section of the Intranet.
Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.
Respond to agency requests for personnel-related information and materials.
Management of wage garnishments, 401(k) and 403(b) processing.
Responds to employment and wage verifications.
Assist with miscellaneous duties and projects as assigned.
SUPERVISORY RESPONSIBILITIES
This position may supervise payroll clerk, temporary employees, volunteers, interns or trainees, as needed.
Qualifications
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.A.) or equivalent in accounting, human resources management or business related field preferred;
OR an equivalent combination of education and experience.
Experience using Ceridian for payroll required.
Payroll Certification and or SHRM certification, preferred.
PREFERRED SKILLS and/or ABILITIES
10 years payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.
Ability to analyze financial data. Acceptance and application of the confidential nature of the position.
Extensive knowledge of state and federal labor laws.
Able to work with wide variety of personalities and deal with each person in an effective and professional manner.
Proven experience using compensation systems and programs.
Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.
Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.
Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have reliable automobile transportation and a valid California Driver's License and insurance.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 11, 2019
Full time
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
Senior Payroll Specialist-Hayward- Central Office
Summary
The Senior Payroll Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files.
Essential Duties & Responsibilities
Payroll:
Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.
Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.
Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.
Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.
Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.
Develops, prepares, analyzes and interprets periodic reports of wages and allocations.
Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.
Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.
Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.
Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.
Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.
Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.
Assisting with implementation of new procedures and training
Updating and maintaining Night Manager information
Update Benetrac System with Human Resources related information.
Maintain organizational charts on the server and update the HR section of the Intranet.
Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.
Respond to agency requests for personnel-related information and materials.
Management of wage garnishments, 401(k) and 403(b) processing.
Responds to employment and wage verifications.
Assist with miscellaneous duties and projects as assigned.
SUPERVISORY RESPONSIBILITIES
This position may supervise payroll clerk, temporary employees, volunteers, interns or trainees, as needed.
Qualifications
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.A.) or equivalent in accounting, human resources management or business related field preferred;
OR an equivalent combination of education and experience.
Experience using Ceridian for payroll required.
Payroll Certification and or SHRM certification, preferred.
PREFERRED SKILLS and/or ABILITIES
10 years payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.
Ability to analyze financial data. Acceptance and application of the confidential nature of the position.
Extensive knowledge of state and federal labor laws.
Able to work with wide variety of personalities and deal with each person in an effective and professional manner.
Proven experience using compensation systems and programs.
Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.
Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.
Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have reliable automobile transportation and a valid California Driver's License and insurance.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.