The Client Service Administrator
Excellent dynamic position serving as administrative and operational support to a Financial Advisor.
This role will provide you with exposure to a wide variety of tasks, as listed below. There is an opportunity for growth and higher level client engagement. Ideal candidate would have a college degree and experience working in professional environment.
It is advisable to include one paragraph cover letter why you would like to work with us.
Primary Duties and Responsibilities
Administrative - answer the telephone, make out bound service calls to clients
Process clients related requests and documentations: open new accounts, transfer funds, make appointments, maintain CRM and client files, take client through new client onboarding process
Financial planning - create reports, data entry into Emoney financial planning system
Marketing - Assist with development and implementation of marketing campaigns, maintain web design content and follow company marketing on demand initiatives
Compliance – follow compliance requirements and maintain complaint office
QuickBooks – enter and reconcile accounts
Qualifications
Knowledge, Skills and Abilities:
AA degree or higher, College degree is preferred.
Most importantly a “can-do” attitude and enthusiasm to assist on a wide range of projects
Excellent command of English to be able to speak, read, and write fluently
Excellent administrative, time management, and organizational skills
Ability to multitask and stay focused
Dedication to detail and accuracy, strong organizational skills
Ability to follow directions and work with minimum supervision; take ownership of assigned tasks, and think for herself/himself
“Client comes first” attitude and strong interpersonal skills
Experience:
Client service at a financial industry supporting financial advisor for at least 3 years, preferably familiar with LPL Financial platform.
Proficiency in the use of computer programs:
RedTail, a client relationship management (CRM) system
“Emoney Advisor” financial planning software
Microsoft Office Suite (Word, Outlook, Excel, PPT)
QuickBooks
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Dec 09, 2019
Full time
The Client Service Administrator
Excellent dynamic position serving as administrative and operational support to a Financial Advisor.
This role will provide you with exposure to a wide variety of tasks, as listed below. There is an opportunity for growth and higher level client engagement. Ideal candidate would have a college degree and experience working in professional environment.
It is advisable to include one paragraph cover letter why you would like to work with us.
Primary Duties and Responsibilities
Administrative - answer the telephone, make out bound service calls to clients
Process clients related requests and documentations: open new accounts, transfer funds, make appointments, maintain CRM and client files, take client through new client onboarding process
Financial planning - create reports, data entry into Emoney financial planning system
Marketing - Assist with development and implementation of marketing campaigns, maintain web design content and follow company marketing on demand initiatives
Compliance – follow compliance requirements and maintain complaint office
QuickBooks – enter and reconcile accounts
Qualifications
Knowledge, Skills and Abilities:
AA degree or higher, College degree is preferred.
Most importantly a “can-do” attitude and enthusiasm to assist on a wide range of projects
Excellent command of English to be able to speak, read, and write fluently
Excellent administrative, time management, and organizational skills
Ability to multitask and stay focused
Dedication to detail and accuracy, strong organizational skills
Ability to follow directions and work with minimum supervision; take ownership of assigned tasks, and think for herself/himself
“Client comes first” attitude and strong interpersonal skills
Experience:
Client service at a financial industry supporting financial advisor for at least 3 years, preferably familiar with LPL Financial platform.
Proficiency in the use of computer programs:
RedTail, a client relationship management (CRM) system
“Emoney Advisor” financial planning software
Microsoft Office Suite (Word, Outlook, Excel, PPT)
QuickBooks
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Sciton, Inc.
Remote (925 Commercial Street, Palo Alto, CA, USA)
Silicon Valley Based – 100% Travel
We are SCITON—Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family.
We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you?
Responsibilities :
Install, service and maintain medical laser systems; Nd :YAG , Er:YAG and intense pulsed light.
Provide professional, courteous, enthusiastic, prompt and skilled technical service to Sciton customers.
Use your extensive technical troubleshooting and customer support background to provide front line support to Sciton customers encountering technical problems.
Respond to service requests and ensure on-site repair within 48 hours.
Ability to manage and assist in the shipment of service parts to customer sites.
Collaborate with colleagues to establish, maintain, and update technical support processes providing responses/answers to common questions and problems.
Take initiative to ensure customer satisfaction and improvement of the service department processes and procedures
Build trust with customers by ensuring integrity and accountability.
Partner with cross-functional Sciton departments to ensure comprehensive, coordinated and effective communication and support approaches
Knowledge, Skills and Abilities:
Knowledge of optics, electronics, cooling systems, power supplies and laser systems
Strong customer service skills, positive attitude, and ability to clearly and tactfully communicate with others.
Proficiency in the Microsoft Office suite required.
Prioritization and multi-tasking skills required.
Excellent communication, customer interaction and phone interaction skills required.
Work Experience and Education:
Bachelor’s or Associate’s degree in Electronics, Laser Technology or equivalent with a minimum of 2+ years of experience in electronic system troubleshooting/technical support/ customer service/dispatch experience.
Medical device experience a strong plus.
If interested and qualified, please send resume to job(at)sciton.com.
Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Dec 09, 2019
Full time
Silicon Valley Based – 100% Travel
We are SCITON—Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family.
We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you?
Responsibilities :
Install, service and maintain medical laser systems; Nd :YAG , Er:YAG and intense pulsed light.
Provide professional, courteous, enthusiastic, prompt and skilled technical service to Sciton customers.
Use your extensive technical troubleshooting and customer support background to provide front line support to Sciton customers encountering technical problems.
Respond to service requests and ensure on-site repair within 48 hours.
Ability to manage and assist in the shipment of service parts to customer sites.
Collaborate with colleagues to establish, maintain, and update technical support processes providing responses/answers to common questions and problems.
Take initiative to ensure customer satisfaction and improvement of the service department processes and procedures
Build trust with customers by ensuring integrity and accountability.
Partner with cross-functional Sciton departments to ensure comprehensive, coordinated and effective communication and support approaches
Knowledge, Skills and Abilities:
Knowledge of optics, electronics, cooling systems, power supplies and laser systems
Strong customer service skills, positive attitude, and ability to clearly and tactfully communicate with others.
Proficiency in the Microsoft Office suite required.
Prioritization and multi-tasking skills required.
Excellent communication, customer interaction and phone interaction skills required.
Work Experience and Education:
Bachelor’s or Associate’s degree in Electronics, Laser Technology or equivalent with a minimum of 2+ years of experience in electronic system troubleshooting/technical support/ customer service/dispatch experience.
Medical device experience a strong plus.
If interested and qualified, please send resume to job(at)sciton.com.
Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
POSITION: Resident Coordinator
PROGRAM/LOCATION: Cold Weather Shelter (CWSP)/ Mountain View , CA
SHIFT: Day, Swing, Grave, On-call
SUPERVISOR: Shelter Site Manager
STATUS: Non-exempt
Apply Online: https://homefirstservices.bamboohr.com/jobs/view.php?id=64
PROGRAM SUMMARY:
HomeFirst has operated the Cold Weather Shelter Program (CWSP) since 1987 to provide temporary shelter during the cold weather and rainy season to people who are homeless. Our focus is on providing a safe environment and the basic necessities of life. Resident Coordinators are responsible for the care and supervision of the clients staying at the shelter.
DUTIES/RESPONSIBILITIES:
Direct Client Service (90%)
Responsible for the care, welfare, safety, and security of clients during their shelter stay
Ensure fair procedures and practices, as well as safety within the facility
Provide information and referrals to shelter guests
Assist with daily set-up and break-down of the shelter, including setting up sleeping mats, tables and chairs, etc., and for any special events or activities as needed
Welcome clients and volunteers to the facility
Check clients into and out of the facility using the HMIS database
Distribute clothing, linens, toiletries, and any other items supplied by the program
Provide general site clean-up, reporting any maintenance or janitorial needs to the Shift Manager or Services Director in a timely manner
Conduct bed, facility, and perimeter checks
Assist with monitoring meals and determining meal counts where appropriate
Complete intake of homeless guests as required
Handle all emergencies by contacting appropriate staff/agencies
Report any incidents and complete incident report
Participate in meeting the program’s service delivery goals and outcomes as outlined in the service management plan
General (10%)
Represent HomeFirst and the program appropriately to volunteers, donors, outside agencies and the general public
Assist with office-related tasks as needed
Attend meetings, workshops and trainings as requested
Perform other duties as assigned by supervisor
QUALIFICATIONS:
Education and Experience
High School Diploma or GED
Experience working with the homeless population preferred
Experience in customer service preferred
Skills, Abilities, and Knowledge
Ability to work with people of diverse social backgrounds
Ability to take direction
Strong written and oral communication skills
High level of flexibility and ability to prioritize appropriately
Ability to present oneself and the agency professionally to internal and external audiences
Ability to work as a member of a team
Ability to regularly lift up to 30 lbs.
Characteristics
Sensitivity to the needs of homeless individuals and families
Observant of the environment and the people within it
Desire to continually develop skills and increase knowledge
Values being part of a coordinated team
High level of professionalism with internal and external audiences
Strong sense of accountability
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
Home First is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
LOCAL APPLICANTS ONLY.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 20, 2019
Full timePart time
POSITION: Resident Coordinator
PROGRAM/LOCATION: Cold Weather Shelter (CWSP)/ Mountain View , CA
SHIFT: Day, Swing, Grave, On-call
SUPERVISOR: Shelter Site Manager
STATUS: Non-exempt
Apply Online: https://homefirstservices.bamboohr.com/jobs/view.php?id=64
PROGRAM SUMMARY:
HomeFirst has operated the Cold Weather Shelter Program (CWSP) since 1987 to provide temporary shelter during the cold weather and rainy season to people who are homeless. Our focus is on providing a safe environment and the basic necessities of life. Resident Coordinators are responsible for the care and supervision of the clients staying at the shelter.
DUTIES/RESPONSIBILITIES:
Direct Client Service (90%)
Responsible for the care, welfare, safety, and security of clients during their shelter stay
Ensure fair procedures and practices, as well as safety within the facility
Provide information and referrals to shelter guests
Assist with daily set-up and break-down of the shelter, including setting up sleeping mats, tables and chairs, etc., and for any special events or activities as needed
Welcome clients and volunteers to the facility
Check clients into and out of the facility using the HMIS database
Distribute clothing, linens, toiletries, and any other items supplied by the program
Provide general site clean-up, reporting any maintenance or janitorial needs to the Shift Manager or Services Director in a timely manner
Conduct bed, facility, and perimeter checks
Assist with monitoring meals and determining meal counts where appropriate
Complete intake of homeless guests as required
Handle all emergencies by contacting appropriate staff/agencies
Report any incidents and complete incident report
Participate in meeting the program’s service delivery goals and outcomes as outlined in the service management plan
General (10%)
Represent HomeFirst and the program appropriately to volunteers, donors, outside agencies and the general public
Assist with office-related tasks as needed
Attend meetings, workshops and trainings as requested
Perform other duties as assigned by supervisor
QUALIFICATIONS:
Education and Experience
High School Diploma or GED
Experience working with the homeless population preferred
Experience in customer service preferred
Skills, Abilities, and Knowledge
Ability to work with people of diverse social backgrounds
Ability to take direction
Strong written and oral communication skills
High level of flexibility and ability to prioritize appropriately
Ability to present oneself and the agency professionally to internal and external audiences
Ability to work as a member of a team
Ability to regularly lift up to 30 lbs.
Characteristics
Sensitivity to the needs of homeless individuals and families
Observant of the environment and the people within it
Desire to continually develop skills and increase knowledge
Values being part of a coordinated team
High level of professionalism with internal and external audiences
Strong sense of accountability
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
Home First is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
LOCAL APPLICANTS ONLY.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
Property Management Staff Accountant I-Central Office - Hayward
Summary
The Staff Accountant 1 is expected to produce high volume of accounting work and/or special projects. Applies principles of accounting to prepare and analyze property financial reconciliations and statements. Prepares year-end reconciliations/schedules and works with supervisor to ensure timely completion of audits and tax returns of assigned projects. Prepares reports and works with accounting team to summarize and interpret current and projected financial position of assigned projects. Performs the duties listed below and other duties as assigned.
Essential Duties & Responsibilities
Prepares and maintains reconciliations for monthly, quarterly and annual financial reports for assigned properties.
Reviews and maintains reconciliation reports for reasonableness and accuracy, which include summary and detail of rents and subsidies billed and collected, other charges or credits applied to tenants, security deposit information and other tenant related activity, for reasonableness and accuracy.
Inputs pertinent information to general ledger in order to generate monthly financial reports.
Prepares bank reconciliations for each property and related company.
Reviews recurring invoices as they pertain to management related fees, monthly transfers for restricted cash accounts and mortgages.
Ensures timely payments of mortgages, taxes, reserves and other fees for assigned properties.
Prepares reports needed to evaluate progress, financial status and needs of specific properties.
Ensures regular and timely filing of all property financial information in centralized accounting files to include any supporting documentation used to make adjustments to the monthly financials.
Ensures the proper receipt, tracking and filing of hard and electronic copies of permanent documents for projects and legal entities.
Coordinates with immediate supervisor to resolve issues in a timely manner.
Prepares year-end adjusting entries for assigned properties. Reviews and updates year-end supplemental schedules. As assigned, gathers information needed by auditors for year-end fieldwork.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
EDUCATION and/or EXPERIENCE
Two years of college level courses with an emphasis in accounting or commensurate accounting experience.
Beginner level PC skills; Word, Excel and Yardi software.
PREFERRED SKILLS and/or ABILITIES
Property management and nonprofit accounting experience a plus
Yardi experience highly desirable.
Strong communication (verbal and written), interpersonal and time management skills.
Ability to work under pressure and successfully meet deadlines.
Flexible, creative, well organized.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Ability to exercise tact and diplomacy and to maintain confidentiality.
Experience working with diverse groups, i.e., staff, residents, outside contacts.
Commitment to the companies’ goals and philosophy.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Driver’s License and insurance required.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 19, 2019
Full time
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
Property Management Staff Accountant I-Central Office - Hayward
Summary
The Staff Accountant 1 is expected to produce high volume of accounting work and/or special projects. Applies principles of accounting to prepare and analyze property financial reconciliations and statements. Prepares year-end reconciliations/schedules and works with supervisor to ensure timely completion of audits and tax returns of assigned projects. Prepares reports and works with accounting team to summarize and interpret current and projected financial position of assigned projects. Performs the duties listed below and other duties as assigned.
Essential Duties & Responsibilities
Prepares and maintains reconciliations for monthly, quarterly and annual financial reports for assigned properties.
Reviews and maintains reconciliation reports for reasonableness and accuracy, which include summary and detail of rents and subsidies billed and collected, other charges or credits applied to tenants, security deposit information and other tenant related activity, for reasonableness and accuracy.
Inputs pertinent information to general ledger in order to generate monthly financial reports.
Prepares bank reconciliations for each property and related company.
Reviews recurring invoices as they pertain to management related fees, monthly transfers for restricted cash accounts and mortgages.
Ensures timely payments of mortgages, taxes, reserves and other fees for assigned properties.
Prepares reports needed to evaluate progress, financial status and needs of specific properties.
Ensures regular and timely filing of all property financial information in centralized accounting files to include any supporting documentation used to make adjustments to the monthly financials.
Ensures the proper receipt, tracking and filing of hard and electronic copies of permanent documents for projects and legal entities.
Coordinates with immediate supervisor to resolve issues in a timely manner.
Prepares year-end adjusting entries for assigned properties. Reviews and updates year-end supplemental schedules. As assigned, gathers information needed by auditors for year-end fieldwork.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
EDUCATION and/or EXPERIENCE
Two years of college level courses with an emphasis in accounting or commensurate accounting experience.
Beginner level PC skills; Word, Excel and Yardi software.
PREFERRED SKILLS and/or ABILITIES
Property management and nonprofit accounting experience a plus
Yardi experience highly desirable.
Strong communication (verbal and written), interpersonal and time management skills.
Ability to work under pressure and successfully meet deadlines.
Flexible, creative, well organized.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Ability to exercise tact and diplomacy and to maintain confidentiality.
Experience working with diverse groups, i.e., staff, residents, outside contacts.
Commitment to the companies’ goals and philosophy.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Driver’s License and insurance required.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
Senior Payroll Specialist-Hayward- Central Office
Summary
The Senior Payroll Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files.
Essential Duties & Responsibilities
Payroll:
Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.
Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.
Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.
Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.
Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.
Develops, prepares, analyzes and interprets periodic reports of wages and allocations.
Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.
Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.
Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.
Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.
Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.
Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.
Assisting with implementation of new procedures and training
Updating and maintaining Night Manager information
Update Benetrac System with Human Resources related information.
Maintain organizational charts on the server and update the HR section of the Intranet.
Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.
Respond to agency requests for personnel-related information and materials.
Management of wage garnishments, 401(k) and 403(b) processing.
Responds to employment and wage verifications.
Assist with miscellaneous duties and projects as assigned.
SUPERVISORY RESPONSIBILITIES
This position may supervise payroll clerk, temporary employees, volunteers, interns or trainees, as needed.
Qualifications
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.A.) or equivalent in accounting, human resources management or business related field preferred;
OR an equivalent combination of education and experience.
Experience using Ceridian for payroll required.
Payroll Certification and or SHRM certification, preferred.
PREFERRED SKILLS and/or ABILITIES
10 years payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.
Ability to analyze financial data. Acceptance and application of the confidential nature of the position.
Extensive knowledge of state and federal labor laws.
Able to work with wide variety of personalities and deal with each person in an effective and professional manner.
Proven experience using compensation systems and programs.
Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.
Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.
Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have reliable automobile transportation and a valid California Driver's License and insurance.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 11, 2019
Full time
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
Senior Payroll Specialist-Hayward- Central Office
Summary
The Senior Payroll Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files.
Essential Duties & Responsibilities
Payroll:
Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.
Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.
Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.
Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.
Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.
Develops, prepares, analyzes and interprets periodic reports of wages and allocations.
Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.
Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.
Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.
Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.
Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.
Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.
Assisting with implementation of new procedures and training
Updating and maintaining Night Manager information
Update Benetrac System with Human Resources related information.
Maintain organizational charts on the server and update the HR section of the Intranet.
Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.
Respond to agency requests for personnel-related information and materials.
Management of wage garnishments, 401(k) and 403(b) processing.
Responds to employment and wage verifications.
Assist with miscellaneous duties and projects as assigned.
SUPERVISORY RESPONSIBILITIES
This position may supervise payroll clerk, temporary employees, volunteers, interns or trainees, as needed.
Qualifications
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.A.) or equivalent in accounting, human resources management or business related field preferred;
OR an equivalent combination of education and experience.
Experience using Ceridian for payroll required.
Payroll Certification and or SHRM certification, preferred.
PREFERRED SKILLS and/or ABILITIES
10 years payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.
Ability to analyze financial data. Acceptance and application of the confidential nature of the position.
Extensive knowledge of state and federal labor laws.
Able to work with wide variety of personalities and deal with each person in an effective and professional manner.
Proven experience using compensation systems and programs.
Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.
Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.
Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have reliable automobile transportation and a valid California Driver's License and insurance.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.