Sciton, Inc.
Remote (925 Commercial Street, Palo Alto, CA, USA)
Silicon Valley Based – 100% Travel
We are SCITON—Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family.
We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you?
Responsibilities :
Install, service and maintain medical laser systems; Nd :YAG , Er:YAG and intense pulsed light.
Provide professional, courteous, enthusiastic, prompt and skilled technical service to Sciton customers.
Use your extensive technical troubleshooting and customer support background to provide front line support to Sciton customers encountering technical problems.
Respond to service requests and ensure on-site repair within 48 hours.
Ability to manage and assist in the shipment of service parts to customer sites.
Collaborate with colleagues to establish, maintain, and update technical support processes providing responses/answers to common questions and problems.
Take initiative to ensure customer satisfaction and improvement of the service department processes and procedures
Build trust with customers by ensuring integrity and accountability.
Partner with cross-functional Sciton departments to ensure comprehensive, coordinated and effective communication and support approaches
Knowledge, Skills and Abilities:
Knowledge of optics, electronics, cooling systems, power supplies and laser systems
Strong customer service skills, positive attitude, and ability to clearly and tactfully communicate with others.
Proficiency in the Microsoft Office suite required.
Prioritization and multi-tasking skills required.
Excellent communication, customer interaction and phone interaction skills required.
Work Experience and Education:
Bachelor’s or Associate’s degree in Electronics, Laser Technology or equivalent with a minimum of 2+ years of experience in electronic system troubleshooting/technical support/ customer service/dispatch experience.
Medical device experience a strong plus.
If interested and qualified, please send resume to job(at)sciton.com.
Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Dec 09, 2019
Full time
Silicon Valley Based – 100% Travel
We are SCITON—Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family.
We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you?
Responsibilities :
Install, service and maintain medical laser systems; Nd :YAG , Er:YAG and intense pulsed light.
Provide professional, courteous, enthusiastic, prompt and skilled technical service to Sciton customers.
Use your extensive technical troubleshooting and customer support background to provide front line support to Sciton customers encountering technical problems.
Respond to service requests and ensure on-site repair within 48 hours.
Ability to manage and assist in the shipment of service parts to customer sites.
Collaborate with colleagues to establish, maintain, and update technical support processes providing responses/answers to common questions and problems.
Take initiative to ensure customer satisfaction and improvement of the service department processes and procedures
Build trust with customers by ensuring integrity and accountability.
Partner with cross-functional Sciton departments to ensure comprehensive, coordinated and effective communication and support approaches
Knowledge, Skills and Abilities:
Knowledge of optics, electronics, cooling systems, power supplies and laser systems
Strong customer service skills, positive attitude, and ability to clearly and tactfully communicate with others.
Proficiency in the Microsoft Office suite required.
Prioritization and multi-tasking skills required.
Excellent communication, customer interaction and phone interaction skills required.
Work Experience and Education:
Bachelor’s or Associate’s degree in Electronics, Laser Technology or equivalent with a minimum of 2+ years of experience in electronic system troubleshooting/technical support/ customer service/dispatch experience.
Medical device experience a strong plus.
If interested and qualified, please send resume to job(at)sciton.com.
Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Sciton, Inc.
925 Commercial Street, Palo Alto, CA, USA
Travel and Expense Analyst
We are SCITON —Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family.
We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you?
Specifics Duties and Responsibilities:
Administer Company Expense Reimbursement Guidelines for all employees
Provide expertise and training to employees on features and functions of the Abacus system, promoting a positive experience
Monitor travel reimbursement requests for all employees, ensuring that requests are in compliance with Company Guidelines
Manage and resolve employee inquiries on expense report payment policies, procedures and practices in a timely manner
Serve as the Company’s Administrator of the Abacus system
Maintain and routinely monitoring the quality and integrity the Abacus system
Serve as the Company’s Administrator of auto allowance reimbursement
Serve as the Company’s Administrator of Enterprise Auto Lease program
Assist with drafting new procedures for the company, and continue to add value by making suggestions in the overall T&E process for improvements
Assist with fraud or expense audits/investigations
Provide Leadership with reporting on expenses
Work with VP of Finance to identify and recommend opportunities to continue to drive operating costs down
Assist Accounting/Finance and HR Departments with administrative and reporting requests
Minimum Qualifications :
Bachelor’s Degree and minimum 4 years of prior relevant experience. Graduate Degree and a minimum of 2 years of prior related experience in Accounts Payable, Travel Reimbursement or General Accounting
If interested, please email resume to jobs(at)sciton.com.
Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Dec 09, 2019
Full time
Travel and Expense Analyst
We are SCITON —Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family.
We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you?
Specifics Duties and Responsibilities:
Administer Company Expense Reimbursement Guidelines for all employees
Provide expertise and training to employees on features and functions of the Abacus system, promoting a positive experience
Monitor travel reimbursement requests for all employees, ensuring that requests are in compliance with Company Guidelines
Manage and resolve employee inquiries on expense report payment policies, procedures and practices in a timely manner
Serve as the Company’s Administrator of the Abacus system
Maintain and routinely monitoring the quality and integrity the Abacus system
Serve as the Company’s Administrator of auto allowance reimbursement
Serve as the Company’s Administrator of Enterprise Auto Lease program
Assist with drafting new procedures for the company, and continue to add value by making suggestions in the overall T&E process for improvements
Assist with fraud or expense audits/investigations
Provide Leadership with reporting on expenses
Work with VP of Finance to identify and recommend opportunities to continue to drive operating costs down
Assist Accounting/Finance and HR Departments with administrative and reporting requests
Minimum Qualifications :
Bachelor’s Degree and minimum 4 years of prior relevant experience. Graduate Degree and a minimum of 2 years of prior related experience in Accounts Payable, Travel Reimbursement or General Accounting
If interested, please email resume to jobs(at)sciton.com.
Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
The City of Sunnyvale is actively seeking a Civilian Fire Marshal to manage the Fire Prevention Unit of the Department of Public Safety about the investigation of fires, fire prevention, code compliance, inspections, hazardous materials, the Certified Unified Program Agency (CUPA), and the review of proposed construction for compliance with codes and regulations. This person serves as the Department's highest level technical expert on hazardous materials, fire prevention and related regulations. The ideal candidate will have a passion for excellence, a commitment to serving the community and have outstanding interpersonal and technical skills. Other skills the City is looking for include strong leadership; ability to establish and maintain effective work relationships; and the ability to collaborate with a wide variety of stakeholders.
All of this, plus a generous benefits package and a competitive salary make the City of Sunnyvale a great place to work.
A complete application consists of a City application and responses to the supplemental questionnaire. The final filing date is January 6, 2020 at 5:00 pm . For complete information regarding this opportunity, please visit: Sunnyvale.ca.gov.
Salary: $160,169.00 - $193,145.00
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Dec 04, 2019
Full time
The City of Sunnyvale is actively seeking a Civilian Fire Marshal to manage the Fire Prevention Unit of the Department of Public Safety about the investigation of fires, fire prevention, code compliance, inspections, hazardous materials, the Certified Unified Program Agency (CUPA), and the review of proposed construction for compliance with codes and regulations. This person serves as the Department's highest level technical expert on hazardous materials, fire prevention and related regulations. The ideal candidate will have a passion for excellence, a commitment to serving the community and have outstanding interpersonal and technical skills. Other skills the City is looking for include strong leadership; ability to establish and maintain effective work relationships; and the ability to collaborate with a wide variety of stakeholders.
All of this, plus a generous benefits package and a competitive salary make the City of Sunnyvale a great place to work.
A complete application consists of a City application and responses to the supplemental questionnaire. The final filing date is January 6, 2020 at 5:00 pm . For complete information regarding this opportunity, please visit: Sunnyvale.ca.gov.
Salary: $160,169.00 - $193,145.00
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
The Sleep Neurobiology Laboratory has an opening for a Research Scientist with a background in integrative neuroscience and systems neuroscience techniques such as optogenetics, chemogenetics, fiber photometry, electrophysiology, microendoscopy and/or viral tracing of neuroanatomical connections. The new hire will work with a team of Research Scientists, Postdoctoral Fellows and technical staff to investigate the properties of neuronal cell types involved in sleep/wake control, their interconnections, and their roles in the neural circuits underlying arousal state control and in the sleep disorder narcolepsy. Opportunities exist to collaborate with scientists involved in drug discovery.
Qualifications:
D. or M.D. in a biological life science or related discipline with 3-7 years’ post PhD experience
Working experience in neuroscience research
Experience with use of viral vectors, stereotaxic surgery and optogenetics / chemogenetics / fiber photometry/ neuroanatomy / microendoscopy and/or
Experience in brain slice electrophysiology and synaptic physiology
Experience with microendoscopy/optical recording of brain activity in vivo a plus
Strong data analysis skills and publication record
Ability to meet aggressive timelines and deliverables
Strong commitment to collaborative teamwork
Excellent problem solving and experiment managing skills
Strong written and verbal communication skills
Experience in molecular biology and/or virology a plus
Strong computer programming a plus
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 26, 2019
Full time
The Sleep Neurobiology Laboratory has an opening for a Research Scientist with a background in integrative neuroscience and systems neuroscience techniques such as optogenetics, chemogenetics, fiber photometry, electrophysiology, microendoscopy and/or viral tracing of neuroanatomical connections. The new hire will work with a team of Research Scientists, Postdoctoral Fellows and technical staff to investigate the properties of neuronal cell types involved in sleep/wake control, their interconnections, and their roles in the neural circuits underlying arousal state control and in the sleep disorder narcolepsy. Opportunities exist to collaborate with scientists involved in drug discovery.
Qualifications:
D. or M.D. in a biological life science or related discipline with 3-7 years’ post PhD experience
Working experience in neuroscience research
Experience with use of viral vectors, stereotaxic surgery and optogenetics / chemogenetics / fiber photometry/ neuroanatomy / microendoscopy and/or
Experience in brain slice electrophysiology and synaptic physiology
Experience with microendoscopy/optical recording of brain activity in vivo a plus
Strong data analysis skills and publication record
Ability to meet aggressive timelines and deliverables
Strong commitment to collaborative teamwork
Excellent problem solving and experiment managing skills
Strong written and verbal communication skills
Experience in molecular biology and/or virology a plus
Strong computer programming a plus
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
SRI's Corporate Finance group has an immediate opening in our Menlo Park, CA headquarters, for a Financial Planning & Analysis Analyst. Reporting directly to the Manager of Corporate FP&A, the FP&A Analyst will play an important role in transforming the finance organization to customer-focused, best practices methodology. The individual will partner across SRI to create and measure against short and long-term financial projections, act in a cross-functional financial and operational support capacity, and work with other SRI organizations to drive sound business decision-making, enhance operating efficiencies, and review/monitor/analyze expenses for profit improvement opportunities.
Responsibilities include:
Support the annual budget and quarterly forecasts for G&A departments.
Develop monthly financial reports:
Budget vs. Actual
Forecast vs. Actual
Maintain and report on internal corporate projects:
IR&D
Capital
Tracks service center rates and quarterly reports
Monitor actual expenditures to ensure proper coding and prepare cost corrections as necessary
Assists with procurement and travel approvals
Perform ad-hoc analysis and projects as assigned
Qualifications:
Bachelor's degree in Finance or Business with 1-2 years of relevant finance-related experience (budgeting, forecasting, and corporate financial and performance reporting).
S. citizenship required.
Experience in GAAP accounting desirable.
Experience with Costpoint and Cognos. Adaptive Insight preferred.
Expert knowledge of industry practices, advanced techniques and solutions within a professional discipline to develop new standards, processes, and solutions.
Able to communicate effectively with internal leadership.
Advanced skills in Excel and exceptional analytical and research skills including experience analyzing and manipulating large amounts of financial, competitive, and transactional data.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 26, 2019
Full time
SRI's Corporate Finance group has an immediate opening in our Menlo Park, CA headquarters, for a Financial Planning & Analysis Analyst. Reporting directly to the Manager of Corporate FP&A, the FP&A Analyst will play an important role in transforming the finance organization to customer-focused, best practices methodology. The individual will partner across SRI to create and measure against short and long-term financial projections, act in a cross-functional financial and operational support capacity, and work with other SRI organizations to drive sound business decision-making, enhance operating efficiencies, and review/monitor/analyze expenses for profit improvement opportunities.
Responsibilities include:
Support the annual budget and quarterly forecasts for G&A departments.
Develop monthly financial reports:
Budget vs. Actual
Forecast vs. Actual
Maintain and report on internal corporate projects:
IR&D
Capital
Tracks service center rates and quarterly reports
Monitor actual expenditures to ensure proper coding and prepare cost corrections as necessary
Assists with procurement and travel approvals
Perform ad-hoc analysis and projects as assigned
Qualifications:
Bachelor's degree in Finance or Business with 1-2 years of relevant finance-related experience (budgeting, forecasting, and corporate financial and performance reporting).
S. citizenship required.
Experience in GAAP accounting desirable.
Experience with Costpoint and Cognos. Adaptive Insight preferred.
Expert knowledge of industry practices, advanced techniques and solutions within a professional discipline to develop new standards, processes, and solutions.
Able to communicate effectively with internal leadership.
Advanced skills in Excel and exceptional analytical and research skills including experience analyzing and manipulating large amounts of financial, competitive, and transactional data.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
We are seeking a Cybersecurity Analyst/Information Systems Security Officer (ISSO) to join our IA team in supporting SRI's Menlo Park, CA facility. The successful candidate will provide oversight, policy, and procedure development, and related functions in compliance with NISPOM, RMF and ICD 503. As part of the IA Team, the position is responsible for operating, managing, and implementing security requirements both technical and administrative on classified systems.
Responsibilities include:
Developing and maintaining C&A packages for classified information systems.
Preparing and analyzing test results for development into a POA&M.
Providing information security support and technical security guidance in all phases of the system life cycle.
Performing software patch installation, antivirus updates, and conducting security self-reviews.
Ensuring configuration management (CM) for security-relevant software, hardware, and firmware is maintained and documented.
Perform evaluation and obtain DAO authorization for new software, hardware, and firmware use before implementation on the system.
Identifying security vulnerabilities and providing guidance on mitigating risk.
Initiating, with the approval of the ISSM, protective or corrective measures when a security incident or vulnerability is discovered.
Ensuring that system recovery processes are monitored to ensure that security features and procedures are properly restored.
Representing IA in security, project, and technical exchange meetings.
Perform system administration tasks to include desktop/server support, and network administration functions
Must be available for occasional afterhours assistance. Limited travel within the continental United States will be required.
Qualifications:
Bachelor's degree or equivalent preferred. Combination of related industrial security experience will be considered.
Possession of DoD 8570 certification, and completion of appropriate USG-sponsored (DOD, DNI, etc.) ISSO/ISSM training courses.
Minimum of 3 years of C&A experience directly related to the NISPOM, RMF and ICD503 accreditation processes and 2 years in system administration/desktop support.
Knowledge of RMF and ICD 503 practices required.
A working knowledge of COMSEC equipment to include handling keying material and troubleshooting encryption devices.
This position requires U.S. Citizenship and must have an active Top Secret security clearance and pass ICD704 eligibility.
May require successful completion of a government administered polygraph test.
Must have the ability to conduct validation testing using automated assessment tools.
Must possess excellent communication, organizational and customer service skills.
Experience in the use of both Linux and Windows Operating systems, in physical and virtual environments.
Technical knowledge of computer and network hardware and software systems.
Specialized knowledge in areas such as security training and awareness, computer forensic investigations, systems security administration, data recovery and network security control, design and implementation, as well as facility and physical security requirements.
Lifting (max 40 lbs.) occasionally required. Must be able to manipulate hand tools.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 26, 2019
Full time
We are seeking a Cybersecurity Analyst/Information Systems Security Officer (ISSO) to join our IA team in supporting SRI's Menlo Park, CA facility. The successful candidate will provide oversight, policy, and procedure development, and related functions in compliance with NISPOM, RMF and ICD 503. As part of the IA Team, the position is responsible for operating, managing, and implementing security requirements both technical and administrative on classified systems.
Responsibilities include:
Developing and maintaining C&A packages for classified information systems.
Preparing and analyzing test results for development into a POA&M.
Providing information security support and technical security guidance in all phases of the system life cycle.
Performing software patch installation, antivirus updates, and conducting security self-reviews.
Ensuring configuration management (CM) for security-relevant software, hardware, and firmware is maintained and documented.
Perform evaluation and obtain DAO authorization for new software, hardware, and firmware use before implementation on the system.
Identifying security vulnerabilities and providing guidance on mitigating risk.
Initiating, with the approval of the ISSM, protective or corrective measures when a security incident or vulnerability is discovered.
Ensuring that system recovery processes are monitored to ensure that security features and procedures are properly restored.
Representing IA in security, project, and technical exchange meetings.
Perform system administration tasks to include desktop/server support, and network administration functions
Must be available for occasional afterhours assistance. Limited travel within the continental United States will be required.
Qualifications:
Bachelor's degree or equivalent preferred. Combination of related industrial security experience will be considered.
Possession of DoD 8570 certification, and completion of appropriate USG-sponsored (DOD, DNI, etc.) ISSO/ISSM training courses.
Minimum of 3 years of C&A experience directly related to the NISPOM, RMF and ICD503 accreditation processes and 2 years in system administration/desktop support.
Knowledge of RMF and ICD 503 practices required.
A working knowledge of COMSEC equipment to include handling keying material and troubleshooting encryption devices.
This position requires U.S. Citizenship and must have an active Top Secret security clearance and pass ICD704 eligibility.
May require successful completion of a government administered polygraph test.
Must have the ability to conduct validation testing using automated assessment tools.
Must possess excellent communication, organizational and customer service skills.
Experience in the use of both Linux and Windows Operating systems, in physical and virtual environments.
Technical knowledge of computer and network hardware and software systems.
Specialized knowledge in areas such as security training and awareness, computer forensic investigations, systems security administration, data recovery and network security control, design and implementation, as well as facility and physical security requirements.
Lifting (max 40 lbs.) occasionally required. Must be able to manipulate hand tools.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
POSITION: Resident Coordinator
PROGRAM/LOCATION: Cold Weather Shelter (CWSP)/ Mountain View , CA
SHIFT: Day, Swing, Grave, On-call
SUPERVISOR: Shelter Site Manager
STATUS: Non-exempt
Apply Online: https://homefirstservices.bamboohr.com/jobs/view.php?id=64
PROGRAM SUMMARY:
HomeFirst has operated the Cold Weather Shelter Program (CWSP) since 1987 to provide temporary shelter during the cold weather and rainy season to people who are homeless. Our focus is on providing a safe environment and the basic necessities of life. Resident Coordinators are responsible for the care and supervision of the clients staying at the shelter.
DUTIES/RESPONSIBILITIES:
Direct Client Service (90%)
Responsible for the care, welfare, safety, and security of clients during their shelter stay
Ensure fair procedures and practices, as well as safety within the facility
Provide information and referrals to shelter guests
Assist with daily set-up and break-down of the shelter, including setting up sleeping mats, tables and chairs, etc., and for any special events or activities as needed
Welcome clients and volunteers to the facility
Check clients into and out of the facility using the HMIS database
Distribute clothing, linens, toiletries, and any other items supplied by the program
Provide general site clean-up, reporting any maintenance or janitorial needs to the Shift Manager or Services Director in a timely manner
Conduct bed, facility, and perimeter checks
Assist with monitoring meals and determining meal counts where appropriate
Complete intake of homeless guests as required
Handle all emergencies by contacting appropriate staff/agencies
Report any incidents and complete incident report
Participate in meeting the program’s service delivery goals and outcomes as outlined in the service management plan
General (10%)
Represent HomeFirst and the program appropriately to volunteers, donors, outside agencies and the general public
Assist with office-related tasks as needed
Attend meetings, workshops and trainings as requested
Perform other duties as assigned by supervisor
QUALIFICATIONS:
Education and Experience
High School Diploma or GED
Experience working with the homeless population preferred
Experience in customer service preferred
Skills, Abilities, and Knowledge
Ability to work with people of diverse social backgrounds
Ability to take direction
Strong written and oral communication skills
High level of flexibility and ability to prioritize appropriately
Ability to present oneself and the agency professionally to internal and external audiences
Ability to work as a member of a team
Ability to regularly lift up to 30 lbs.
Characteristics
Sensitivity to the needs of homeless individuals and families
Observant of the environment and the people within it
Desire to continually develop skills and increase knowledge
Values being part of a coordinated team
High level of professionalism with internal and external audiences
Strong sense of accountability
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
Home First is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
LOCAL APPLICANTS ONLY.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 20, 2019
Full timePart time
POSITION: Resident Coordinator
PROGRAM/LOCATION: Cold Weather Shelter (CWSP)/ Mountain View , CA
SHIFT: Day, Swing, Grave, On-call
SUPERVISOR: Shelter Site Manager
STATUS: Non-exempt
Apply Online: https://homefirstservices.bamboohr.com/jobs/view.php?id=64
PROGRAM SUMMARY:
HomeFirst has operated the Cold Weather Shelter Program (CWSP) since 1987 to provide temporary shelter during the cold weather and rainy season to people who are homeless. Our focus is on providing a safe environment and the basic necessities of life. Resident Coordinators are responsible for the care and supervision of the clients staying at the shelter.
DUTIES/RESPONSIBILITIES:
Direct Client Service (90%)
Responsible for the care, welfare, safety, and security of clients during their shelter stay
Ensure fair procedures and practices, as well as safety within the facility
Provide information and referrals to shelter guests
Assist with daily set-up and break-down of the shelter, including setting up sleeping mats, tables and chairs, etc., and for any special events or activities as needed
Welcome clients and volunteers to the facility
Check clients into and out of the facility using the HMIS database
Distribute clothing, linens, toiletries, and any other items supplied by the program
Provide general site clean-up, reporting any maintenance or janitorial needs to the Shift Manager or Services Director in a timely manner
Conduct bed, facility, and perimeter checks
Assist with monitoring meals and determining meal counts where appropriate
Complete intake of homeless guests as required
Handle all emergencies by contacting appropriate staff/agencies
Report any incidents and complete incident report
Participate in meeting the program’s service delivery goals and outcomes as outlined in the service management plan
General (10%)
Represent HomeFirst and the program appropriately to volunteers, donors, outside agencies and the general public
Assist with office-related tasks as needed
Attend meetings, workshops and trainings as requested
Perform other duties as assigned by supervisor
QUALIFICATIONS:
Education and Experience
High School Diploma or GED
Experience working with the homeless population preferred
Experience in customer service preferred
Skills, Abilities, and Knowledge
Ability to work with people of diverse social backgrounds
Ability to take direction
Strong written and oral communication skills
High level of flexibility and ability to prioritize appropriately
Ability to present oneself and the agency professionally to internal and external audiences
Ability to work as a member of a team
Ability to regularly lift up to 30 lbs.
Characteristics
Sensitivity to the needs of homeless individuals and families
Observant of the environment and the people within it
Desire to continually develop skills and increase knowledge
Values being part of a coordinated team
High level of professionalism with internal and external audiences
Strong sense of accountability
ABOUT THE AGENCY:
We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve.
Home First is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.
LOCAL APPLICANTS ONLY.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
The Payroll Specialist prepares and processes the US, semi-monthly Payroll for exempt and non-exempt employees following APA guidelines. Additional duties may include Accounts Receivable, Accounts Payable and Credit and Collections. This position works closely with Human Resources in regards to compensation, benefits and Leaves of Absences.
Essential Duties and Responsibilities:
Payroll
Prepare and process semi-monthly full cycle US exempt and non-exempt payroll using ADP Workforce Now 2.0 software; including but not limited to, garnishments (set-up to termination), New Hires (set-up) benefits, weighted average, taxes and off-cycle requests while ensuring compliance with Federal, State and local regulations
Portal Administration, update ADP Workforce Now, re-set passwords, set up and maintain user rights on system
Ensure the accuracy of payroll, including but not limited to: base pay, commissions, payroll taxes, employee changes, weighted averages, new hire set up, 401K, medical, garnishments, Section 125 and other deductions
Establish/maintain employee records; ensure employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA guideline including compliance with federal/state/local regulations
Monitor the administration of the electronic timekeeping system. Setup each employee, validate employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data content to/from payroll service
Partner with Human Resources on all matters involving employees compensation, benefits and disability payments. Understand proper taxation of employer paid benefits, including 401(k) contributions and funding
Create PR Journal entries with G/L infolink, prepare and enter monthly P/R journal into G/L.
Set up and maintain Section 125 Flex Spending accounts and reporting with 3rd party vendor
Prepare and monthly/yearly sales commission.
Provide payroll information by answering questions and requests.
Resolve payroll discrepancies by collecting and analyzing information
Maintain GL mapping table of pay codes and deduction codes
Create payroll related reports
Prepare and audit Workers Comp. report
Maintain employee confidence and protect payroll operations by keeping information confidential
Perform other duties as necessary
Accounts Receivable/ Credit and Collections
Qualify distributors and customers, establish credit lines based on Dunn & Bradstreet credit sources and financial statements
Invoice International and Domestic sales for product and allergy testing services in Microsoft AX Approve daily sales orders for shipment
Monitor customer account details for non-payments, delayed payments and other irregularities, place holds on accounts beyond terms
Prepare bank deposits and process credit card payments and post to accounts
Investigate and resolve customer queries and process adjustments
Prepare Monthly Sales Reports to reconcile to G/L and other billing software
Prepare Monthly commission reports for the Sales group
Sales Tax Reporting
Set up and maintain sales tax for direct customers in Account Receivable.
Prepare monthly/quarterly sales taxes and reconcile the sales tax accounts.
Position Requirements (Knowledge, skills and abilities required to perform satisfactorily in the position):
Working knowledge of ADP Workforce Now 2.0 software
Working knowledge of APA principles including compliance with federal/state/local regulations
Working knowledge of Microsoft AX Dynamics (preferred) and Microsoft Office (Word, Excel, Outlook)
Working knowledge of FLSA and proper taxation of employer paid benefits, including 401(k) contributions and funding
Ability to read, write and communicate in English
Ability to meet timelines, accurately process payroll, prioritize responsibilities and self-check own work
Detail oriented, problem solving and critical thinking skills
Education and Experience:
・BA degree in Accounting (preferred) or Certified Payroll Professional (CPP)
・A minimum of two (2) recent years of working experience in processing payroll with ADP Workforce Now.
Supervisory Responsibility:
This position has no supervisory responsibilities.
Work Environment:
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax
Physical Demands:
・Long periods of sitting (continuously up to 2 hours at a time and up to 7.5 hours total in a day)
・Frequent use of hands (mouse, keyboard, writing) up to 2 hours at a time and up to 7.5 hours total in a day
・Frequent viewing of computer screen up to 2 hours at a time and up to 7.5 hours total in a day
・Ability to lift files, open filing cabinets and bend or stand on a stool as necessary
Position type and expected hours of work: Full-time.
Travel Demands:
None
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Affirmative action plan/equal employer opportunity (AAP/EEO) statement:
Hitachi Chemical Diagnostics, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hitachi Chemical Diagnostics, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Disclaimer
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Hitachi management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 20, 2019
Full time
The Payroll Specialist prepares and processes the US, semi-monthly Payroll for exempt and non-exempt employees following APA guidelines. Additional duties may include Accounts Receivable, Accounts Payable and Credit and Collections. This position works closely with Human Resources in regards to compensation, benefits and Leaves of Absences.
Essential Duties and Responsibilities:
Payroll
Prepare and process semi-monthly full cycle US exempt and non-exempt payroll using ADP Workforce Now 2.0 software; including but not limited to, garnishments (set-up to termination), New Hires (set-up) benefits, weighted average, taxes and off-cycle requests while ensuring compliance with Federal, State and local regulations
Portal Administration, update ADP Workforce Now, re-set passwords, set up and maintain user rights on system
Ensure the accuracy of payroll, including but not limited to: base pay, commissions, payroll taxes, employee changes, weighted averages, new hire set up, 401K, medical, garnishments, Section 125 and other deductions
Establish/maintain employee records; ensure employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA guideline including compliance with federal/state/local regulations
Monitor the administration of the electronic timekeeping system. Setup each employee, validate employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data content to/from payroll service
Partner with Human Resources on all matters involving employees compensation, benefits and disability payments. Understand proper taxation of employer paid benefits, including 401(k) contributions and funding
Create PR Journal entries with G/L infolink, prepare and enter monthly P/R journal into G/L.
Set up and maintain Section 125 Flex Spending accounts and reporting with 3rd party vendor
Prepare and monthly/yearly sales commission.
Provide payroll information by answering questions and requests.
Resolve payroll discrepancies by collecting and analyzing information
Maintain GL mapping table of pay codes and deduction codes
Create payroll related reports
Prepare and audit Workers Comp. report
Maintain employee confidence and protect payroll operations by keeping information confidential
Perform other duties as necessary
Accounts Receivable/ Credit and Collections
Qualify distributors and customers, establish credit lines based on Dunn & Bradstreet credit sources and financial statements
Invoice International and Domestic sales for product and allergy testing services in Microsoft AX Approve daily sales orders for shipment
Monitor customer account details for non-payments, delayed payments and other irregularities, place holds on accounts beyond terms
Prepare bank deposits and process credit card payments and post to accounts
Investigate and resolve customer queries and process adjustments
Prepare Monthly Sales Reports to reconcile to G/L and other billing software
Prepare Monthly commission reports for the Sales group
Sales Tax Reporting
Set up and maintain sales tax for direct customers in Account Receivable.
Prepare monthly/quarterly sales taxes and reconcile the sales tax accounts.
Position Requirements (Knowledge, skills and abilities required to perform satisfactorily in the position):
Working knowledge of ADP Workforce Now 2.0 software
Working knowledge of APA principles including compliance with federal/state/local regulations
Working knowledge of Microsoft AX Dynamics (preferred) and Microsoft Office (Word, Excel, Outlook)
Working knowledge of FLSA and proper taxation of employer paid benefits, including 401(k) contributions and funding
Ability to read, write and communicate in English
Ability to meet timelines, accurately process payroll, prioritize responsibilities and self-check own work
Detail oriented, problem solving and critical thinking skills
Education and Experience:
・BA degree in Accounting (preferred) or Certified Payroll Professional (CPP)
・A minimum of two (2) recent years of working experience in processing payroll with ADP Workforce Now.
Supervisory Responsibility:
This position has no supervisory responsibilities.
Work Environment:
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax
Physical Demands:
・Long periods of sitting (continuously up to 2 hours at a time and up to 7.5 hours total in a day)
・Frequent use of hands (mouse, keyboard, writing) up to 2 hours at a time and up to 7.5 hours total in a day
・Frequent viewing of computer screen up to 2 hours at a time and up to 7.5 hours total in a day
・Ability to lift files, open filing cabinets and bend or stand on a stool as necessary
Position type and expected hours of work: Full-time.
Travel Demands:
None
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Affirmative action plan/equal employer opportunity (AAP/EEO) statement:
Hitachi Chemical Diagnostics, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hitachi Chemical Diagnostics, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Disclaimer
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Hitachi management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
Property Management Staff Accountant I-Central Office - Hayward
Summary
The Staff Accountant 1 is expected to produce high volume of accounting work and/or special projects. Applies principles of accounting to prepare and analyze property financial reconciliations and statements. Prepares year-end reconciliations/schedules and works with supervisor to ensure timely completion of audits and tax returns of assigned projects. Prepares reports and works with accounting team to summarize and interpret current and projected financial position of assigned projects. Performs the duties listed below and other duties as assigned.
Essential Duties & Responsibilities
Prepares and maintains reconciliations for monthly, quarterly and annual financial reports for assigned properties.
Reviews and maintains reconciliation reports for reasonableness and accuracy, which include summary and detail of rents and subsidies billed and collected, other charges or credits applied to tenants, security deposit information and other tenant related activity, for reasonableness and accuracy.
Inputs pertinent information to general ledger in order to generate monthly financial reports.
Prepares bank reconciliations for each property and related company.
Reviews recurring invoices as they pertain to management related fees, monthly transfers for restricted cash accounts and mortgages.
Ensures timely payments of mortgages, taxes, reserves and other fees for assigned properties.
Prepares reports needed to evaluate progress, financial status and needs of specific properties.
Ensures regular and timely filing of all property financial information in centralized accounting files to include any supporting documentation used to make adjustments to the monthly financials.
Ensures the proper receipt, tracking and filing of hard and electronic copies of permanent documents for projects and legal entities.
Coordinates with immediate supervisor to resolve issues in a timely manner.
Prepares year-end adjusting entries for assigned properties. Reviews and updates year-end supplemental schedules. As assigned, gathers information needed by auditors for year-end fieldwork.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
EDUCATION and/or EXPERIENCE
Two years of college level courses with an emphasis in accounting or commensurate accounting experience.
Beginner level PC skills; Word, Excel and Yardi software.
PREFERRED SKILLS and/or ABILITIES
Property management and nonprofit accounting experience a plus
Yardi experience highly desirable.
Strong communication (verbal and written), interpersonal and time management skills.
Ability to work under pressure and successfully meet deadlines.
Flexible, creative, well organized.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Ability to exercise tact and diplomacy and to maintain confidentiality.
Experience working with diverse groups, i.e., staff, residents, outside contacts.
Commitment to the companies’ goals and philosophy.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Driver’s License and insurance required.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 19, 2019
Full time
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
Property Management Staff Accountant I-Central Office - Hayward
Summary
The Staff Accountant 1 is expected to produce high volume of accounting work and/or special projects. Applies principles of accounting to prepare and analyze property financial reconciliations and statements. Prepares year-end reconciliations/schedules and works with supervisor to ensure timely completion of audits and tax returns of assigned projects. Prepares reports and works with accounting team to summarize and interpret current and projected financial position of assigned projects. Performs the duties listed below and other duties as assigned.
Essential Duties & Responsibilities
Prepares and maintains reconciliations for monthly, quarterly and annual financial reports for assigned properties.
Reviews and maintains reconciliation reports for reasonableness and accuracy, which include summary and detail of rents and subsidies billed and collected, other charges or credits applied to tenants, security deposit information and other tenant related activity, for reasonableness and accuracy.
Inputs pertinent information to general ledger in order to generate monthly financial reports.
Prepares bank reconciliations for each property and related company.
Reviews recurring invoices as they pertain to management related fees, monthly transfers for restricted cash accounts and mortgages.
Ensures timely payments of mortgages, taxes, reserves and other fees for assigned properties.
Prepares reports needed to evaluate progress, financial status and needs of specific properties.
Ensures regular and timely filing of all property financial information in centralized accounting files to include any supporting documentation used to make adjustments to the monthly financials.
Ensures the proper receipt, tracking and filing of hard and electronic copies of permanent documents for projects and legal entities.
Coordinates with immediate supervisor to resolve issues in a timely manner.
Prepares year-end adjusting entries for assigned properties. Reviews and updates year-end supplemental schedules. As assigned, gathers information needed by auditors for year-end fieldwork.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
EDUCATION and/or EXPERIENCE
Two years of college level courses with an emphasis in accounting or commensurate accounting experience.
Beginner level PC skills; Word, Excel and Yardi software.
PREFERRED SKILLS and/or ABILITIES
Property management and nonprofit accounting experience a plus
Yardi experience highly desirable.
Strong communication (verbal and written), interpersonal and time management skills.
Ability to work under pressure and successfully meet deadlines.
Flexible, creative, well organized.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Ability to exercise tact and diplomacy and to maintain confidentiality.
Experience working with diverse groups, i.e., staff, residents, outside contacts.
Commitment to the companies’ goals and philosophy.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Driver’s License and insurance required.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Universal Services Vital Restoration, Inc.
221 San Jose Avenue, San Jose, CA 95125, USA
Universal Services Vital Restoration, Inc. is looking for a dedicated PROJECT SCHEDULER for our emergency services restoration business in our San Jose office. Construction industry experience is a plus but not required for the right person who wants to learn the restoration/remediation business.
Responsibilities:
Work Crew Scheduling, client communications, and general office administration. Main point of contact for insurance adjusters and agents, homeowners, commercial clients, subcontractors and work crews.
Assign, schedule, and follow through project lifecycle of project with work crews.
Assist work crews by streamlining schedules and clarifying client communications.
Provide oversight to work crews and subcontractors to close the knowledge gaps.
Provide support for best practices and guidance on client satisfaction.
Project specific documentation control: create, upload, maintain project specific documentation and photos.
General support to the Operations Manager as required.
Our success depends upon the dedication of our employees and we have a position open immediately for the right fit to our team.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 13, 2019
Full time
Universal Services Vital Restoration, Inc. is looking for a dedicated PROJECT SCHEDULER for our emergency services restoration business in our San Jose office. Construction industry experience is a plus but not required for the right person who wants to learn the restoration/remediation business.
Responsibilities:
Work Crew Scheduling, client communications, and general office administration. Main point of contact for insurance adjusters and agents, homeowners, commercial clients, subcontractors and work crews.
Assign, schedule, and follow through project lifecycle of project with work crews.
Assist work crews by streamlining schedules and clarifying client communications.
Provide oversight to work crews and subcontractors to close the knowledge gaps.
Provide support for best practices and guidance on client satisfaction.
Project specific documentation control: create, upload, maintain project specific documentation and photos.
General support to the Operations Manager as required.
Our success depends upon the dedication of our employees and we have a position open immediately for the right fit to our team.
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
Senior Payroll Specialist-Hayward- Central Office
Summary
The Senior Payroll Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files.
Essential Duties & Responsibilities
Payroll:
Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.
Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.
Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.
Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.
Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.
Develops, prepares, analyzes and interprets periodic reports of wages and allocations.
Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.
Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.
Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.
Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.
Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.
Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.
Assisting with implementation of new procedures and training
Updating and maintaining Night Manager information
Update Benetrac System with Human Resources related information.
Maintain organizational charts on the server and update the HR section of the Intranet.
Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.
Respond to agency requests for personnel-related information and materials.
Management of wage garnishments, 401(k) and 403(b) processing.
Responds to employment and wage verifications.
Assist with miscellaneous duties and projects as assigned.
SUPERVISORY RESPONSIBILITIES
This position may supervise payroll clerk, temporary employees, volunteers, interns or trainees, as needed.
Qualifications
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.A.) or equivalent in accounting, human resources management or business related field preferred;
OR an equivalent combination of education and experience.
Experience using Ceridian for payroll required.
Payroll Certification and or SHRM certification, preferred.
PREFERRED SKILLS and/or ABILITIES
10 years payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.
Ability to analyze financial data. Acceptance and application of the confidential nature of the position.
Extensive knowledge of state and federal labor laws.
Able to work with wide variety of personalities and deal with each person in an effective and professional manner.
Proven experience using compensation systems and programs.
Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.
Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.
Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have reliable automobile transportation and a valid California Driver's License and insurance.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.
Nov 11, 2019
Full time
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
Senior Payroll Specialist-Hayward- Central Office
Summary
The Senior Payroll Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files.
Essential Duties & Responsibilities
Payroll:
Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.
Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.
Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.
Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.
Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.
Develops, prepares, analyzes and interprets periodic reports of wages and allocations.
Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.
Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.
Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.
Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.
Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.
Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.
Assisting with implementation of new procedures and training
Updating and maintaining Night Manager information
Update Benetrac System with Human Resources related information.
Maintain organizational charts on the server and update the HR section of the Intranet.
Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.
Respond to agency requests for personnel-related information and materials.
Management of wage garnishments, 401(k) and 403(b) processing.
Responds to employment and wage verifications.
Assist with miscellaneous duties and projects as assigned.
SUPERVISORY RESPONSIBILITIES
This position may supervise payroll clerk, temporary employees, volunteers, interns or trainees, as needed.
Qualifications
EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.A.) or equivalent in accounting, human resources management or business related field preferred;
OR an equivalent combination of education and experience.
Experience using Ceridian for payroll required.
Payroll Certification and or SHRM certification, preferred.
PREFERRED SKILLS and/or ABILITIES
10 years payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.
Ability to analyze financial data. Acceptance and application of the confidential nature of the position.
Extensive knowledge of state and federal labor laws.
Able to work with wide variety of personalities and deal with each person in an effective and professional manner.
Proven experience using compensation systems and programs.
Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.
Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.
Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have reliable automobile transportation and a valid California Driver's License and insurance.
*** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***
When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.