11 jobs found

Silicon Valley Based – 100% Travel We are SCITON—Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family. We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you? Responsibilities : Install, service and maintain medical laser systems; Nd :YAG , Er:YAG and intense pulsed light. Provide professional, courteous, enthusiastic, prompt and skilled technical service to Sciton customers. Use your extensive technical troubleshooting and customer support background to provide front line support to Sciton customers encountering technical problems. Respond to service requests and ensure on-site repair within 48 hours. Ability to manage and assist in the shipment of service parts to customer sites. Collaborate with colleagues to establish, maintain, and update technical support processes providing responses/answers to common questions and problems. Take initiative to ensure customer satisfaction and improvement of the service department processes and procedures Build trust with customers by ensuring integrity and accountability. Partner with cross-functional Sciton departments to ensure comprehensive, coordinated and effective communication and support approaches Knowledge, Skills and Abilities: Knowledge of optics, electronics, cooling systems, power supplies and laser systems Strong customer service skills, positive attitude, and ability to clearly and tactfully communicate with others. Proficiency in the Microsoft Office suite required. Prioritization and multi-tasking skills required. Excellent communication, customer interaction and phone interaction skills required. Work Experience and Education: Bachelor’s or Associate’s degree in Electronics, Laser Technology or equivalent with a minimum of 2+ years of experience in electronic system troubleshooting/technical support/ customer service/dispatch experience. Medical device experience a strong plus. If interested and qualified, please send resume to job(at)sciton.com. Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.    

Travel and Expense Analyst We are SCITON —Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘family’ because we treat each member of our team like family. We give our employees the support, recognition, and room to grow their careers on our campus. We empower them to use their creative genius. In fact, we incentivize their innovation. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that? Are we the right Pre-IPO company for you? Specifics Duties and Responsibilities: Administer Company Expense Reimbursement Guidelines for all employees Provide expertise and training to employees on features and functions of the Abacus system, promoting a positive experience Monitor travel reimbursement requests for all employees, ensuring that requests are in compliance with Company Guidelines Manage and resolve employee inquiries on expense report payment policies, procedures and practices in a timely manner Serve as the Company’s Administrator of the Abacus system Maintain and routinely monitoring the quality and integrity the Abacus system Serve as the Company’s Administrator of auto allowance reimbursement Serve as the Company’s Administrator of Enterprise Auto Lease program Assist with drafting new procedures for the company, and continue to add value by making suggestions in the overall T&E process for improvements Assist with fraud or expense audits/investigations Provide Leadership with reporting on expenses Work with VP of Finance to identify and recommend opportunities to continue to drive operating costs down Assist Accounting/Finance and HR Departments with administrative and reporting requests Minimum Qualifications : Bachelor’s Degree and minimum 4 years of prior relevant experience. Graduate Degree and a minimum of 2 years of prior related experience in Accounts Payable, Travel Reimbursement or General Accounting If interested, please email resume to jobs(at)sciton.com. Sciton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status (including pregnancy, childbirth, or related medical conditions), protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.    

The Payroll Specialist prepares and processes the US, semi-monthly Payroll for exempt and non-exempt employees following APA guidelines.  Additional duties may include Accounts Receivable, Accounts Payable and Credit and Collections. This position works closely with Human Resources in regards to compensation, benefits and Leaves of Absences.   Essential Duties and Responsibilities:   Payroll Prepare and process semi-monthly full cycle US exempt and non-exempt payroll using ADP Workforce Now 2.0 software; including but not limited to, garnishments (set-up to termination), New Hires (set-up) benefits, weighted average, taxes and off-cycle requests while ensuring compliance with Federal, State and local regulations Portal Administration, update ADP Workforce Now, re-set passwords, set up and maintain user rights on system Ensure the accuracy of payroll, including but not limited to: base pay, commissions, payroll taxes, employee changes, weighted averages, new hire set up, 401K, medical, garnishments, Section 125 and other deductions Establish/maintain employee records; ensure employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA guideline including compliance with federal/state/local regulations Monitor the administration of the electronic timekeeping system. Setup each employee, validate employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data content to/from payroll service Partner with Human Resources on all matters involving employees compensation, benefits and disability payments. Understand proper taxation of employer paid benefits, including 401(k) contributions and funding Create PR Journal entries with G/L infolink, prepare and enter monthly P/R journal into G/L. Set up and maintain Section 125 Flex Spending accounts and reporting with 3rd party vendor Prepare and monthly/yearly sales commission. Provide payroll information by answering questions and requests. Resolve payroll discrepancies by collecting and analyzing information Maintain GL mapping table of pay codes and deduction codes Create payroll related reports Prepare and audit Workers Comp. report Maintain employee confidence and protect payroll operations by keeping information confidential Perform other duties as necessary  Accounts Receivable/ Credit and Collections Qualify distributors and customers, establish credit lines based on Dunn & Bradstreet credit sources and financial statements Invoice International and Domestic sales for product and allergy testing services in Microsoft AX Approve daily sales orders for shipment Monitor customer account details for non-payments, delayed payments and other irregularities, place holds on accounts beyond terms Prepare bank deposits and process credit card payments and post to accounts Investigate and resolve customer queries and process adjustments Prepare Monthly Sales Reports to reconcile to G/L and other billing software Prepare Monthly commission reports for the Sales group  Sales Tax Reporting Set up and maintain sales tax for direct customers in Account Receivable. Prepare monthly/quarterly sales taxes and reconcile the sales tax accounts.   Position Requirements (Knowledge, skills and abilities required to perform satisfactorily in the position): Working knowledge of ADP Workforce Now 2.0 software Working knowledge of APA principles including compliance with federal/state/local regulations Working knowledge of Microsoft AX Dynamics (preferred) and Microsoft Office (Word, Excel, Outlook) Working knowledge of FLSA and proper taxation of employer paid benefits, including 401(k) contributions and funding Ability to read, write and communicate in English Ability to meet timelines, accurately process payroll, prioritize responsibilities and self-check own work Detail oriented, problem solving and critical thinking skills   Education and Experience: ・BA degree in Accounting (preferred) or Certified Payroll Professional (CPP) ・A minimum of two (2) recent years of working experience in processing payroll with ADP Workforce Now.   Supervisory Responsibility: This position has no supervisory responsibilities.   Work Environment: This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax   Physical Demands: ・Long periods of sitting (continuously up to 2 hours at a time and up to 7.5 hours total in a day) ・Frequent use of hands (mouse, keyboard, writing) up to 2 hours at a time and up to 7.5 hours total in a day ・Frequent viewing of computer screen up to 2 hours at a time and up to 7.5 hours total in a day ・Ability to lift files, open filing cabinets and bend or stand on a stool as necessary   Position type and expected hours of work: Full-time.    Travel Demands: None   Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.   Affirmative action plan/equal employer opportunity (AAP/EEO) statement: Hitachi Chemical Diagnostics, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hitachi Chemical Diagnostics, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.   Disclaimer The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Hitachi management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.