3 jobs found

POSITION:                           Resident Coordinator        PROGRAM/LOCATION:     Cold Weather Shelter (CWSP)/ Mountain View , CA SHIFT:                                  Day, Swing, Grave, On-call SUPERVISOR:                     Shelter Site Manager STATUS:                               Non-exempt            Apply Online:  https://homefirstservices.bamboohr.com/jobs/view.php?id=64         PROGRAM SUMMARY: HomeFirst has operated the Cold Weather Shelter Program (CWSP) since 1987 to provide temporary shelter during the cold weather and rainy season to people who are homeless. Our focus is on providing a safe environment and the basic necessities of life.  Resident Coordinators are responsible for the care and supervision of the clients staying at the shelter.   DUTIES/RESPONSIBILITIES: Direct Client Service (90%) Responsible for the care, welfare, safety, and security of clients during their shelter stay Ensure fair procedures and practices, as well as safety within the facility Provide information and referrals to shelter guests Assist with daily set-up and break-down of the shelter, including setting up sleeping mats, tables and chairs, etc., and for any special events or activities as needed Welcome clients and volunteers to the facility Check clients into and out of the facility using the HMIS database Distribute clothing, linens, toiletries, and any other items supplied by the program Provide general site clean-up, reporting any maintenance or janitorial needs to the Shift Manager or Services Director in a timely manner Conduct bed, facility, and perimeter checks    Assist with monitoring meals and determining meal counts where appropriate Complete intake of homeless guests as required Handle all emergencies by contacting appropriate staff/agencies Report any incidents and complete incident report Participate in meeting the program’s service delivery goals and outcomes as outlined in the service management plan General (10%) Represent HomeFirst and the program appropriately to volunteers, donors, outside agencies and the general public Assist with office-related tasks as needed Attend meetings, workshops and trainings as requested Perform other duties as assigned by supervisor   QUALIFICATIONS:   Education and Experience High School Diploma or GED Experience working with the homeless population preferred Experience in customer service preferred Skills, Abilities, and Knowledge Ability to work with people of diverse social backgrounds Ability to take direction Strong written and oral communication skills High level of flexibility and ability to prioritize appropriately Ability to present oneself and the agency professionally to internal and external audiences Ability to work as a member of a team Ability to regularly lift up to 30 lbs. Characteristics Sensitivity to the needs of homeless individuals and families Observant of the environment and the people within it Desire to continually develop skills and increase knowledge Values being part of a coordinated team High level of professionalism with internal and external audiences Strong sense of accountability   ABOUT THE AGENCY: We serve more than 4,000 adults, veterans, families, and youth each year at seven locations, including the Boccardo Reception Center, which is the county’s largest homeless services center. In more than 35 years of experience, we’ve learned that everyone has the potential to get housed and stay housed. We are relentlessly focused on eliminating barriers to housing and stability for everyone we serve. Home First is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law.   LOCAL APPLICANTS ONLY. When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.  

 *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***   Property Management Staff Accountant I-Central Office - Hayward Summary The Staff Accountant 1 is expected to produce high volume of accounting work and/or special projects. Applies principles of accounting to prepare and analyze property financial reconciliations and statements. Prepares year-end reconciliations/schedules and works with supervisor to ensure timely completion of audits and tax returns of assigned projects. Prepares reports and works with accounting team to summarize and interpret current and projected financial position of assigned projects. Performs the duties listed below and other duties as assigned.   Essential Duties & Responsibilities Prepares and maintains reconciliations for monthly, quarterly and annual financial reports for assigned properties. Reviews and maintains reconciliation reports for reasonableness and accuracy, which include summary and detail of rents and subsidies billed and collected, other charges or credits applied to tenants, security deposit information and other tenant related activity, for reasonableness and accuracy. Inputs pertinent information to general ledger in order to generate monthly financial reports. Prepares bank reconciliations for each property and related company. Reviews recurring invoices as they pertain to management related fees, monthly transfers for restricted cash accounts and mortgages. Ensures timely payments of mortgages, taxes, reserves and other fees for assigned properties. Prepares reports needed to evaluate progress, financial status and needs of specific properties. Ensures regular and timely filing of all property financial information in centralized accounting files to include any supporting documentation used to make adjustments to the monthly financials. Ensures the proper receipt, tracking and filing of hard and electronic copies of permanent documents for projects and legal entities. Coordinates with immediate supervisor to resolve issues in a timely manner. Prepares year-end adjusting entries for assigned properties. Reviews and updates year-end supplemental schedules. As assigned, gathers information needed by auditors for year-end fieldwork. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. Qualifications   EDUCATION and/or EXPERIENCE Two years of college level courses with an emphasis in accounting or commensurate accounting experience. Beginner level PC skills; Word, Excel and Yardi software.   PREFERRED SKILLS and/or ABILITIES Property management and nonprofit accounting experience a plus Yardi experience highly desirable. Strong communication (verbal and written), interpersonal and time management skills. Ability to work under pressure and successfully meet deadlines. Flexible, creative, well organized. Ability to handle shifting and multiple priorities in a fast paced, growth environment. Ability to exercise tact and diplomacy and to maintain confidentiality. Experience working with diverse groups, i.e., staff, residents, outside contacts. Commitment to the companies’ goals and philosophy.   CERTIFICATES, LICENSES, REGISTRATIONS  Valid California Driver’s License and insurance required.   *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2303/property-management-staff-accountant-i/job ***   When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor. 

 *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job *** Senior Payroll Specialist-Hayward- Central Office Summary The Senior Payroll Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files. Essential Duties & Responsibilities Payroll:  Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.  Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.  Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.  Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.  Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.  Develops, prepares, analyzes and interprets periodic reports of wages and allocations.  Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.  Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.  Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.  Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.  Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.  Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.  Assisting with implementation of new procedures and training  Updating and maintaining Night Manager information  Update Benetrac System with Human Resources related information.  Maintain organizational charts on the server and update the HR section of the Intranet.  Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.  Respond to agency requests for personnel-related information and materials.  Management of wage garnishments, 401(k) and 403(b) processing.  Responds to employment and wage verifications.  Assist with miscellaneous duties and projects as assigned. SUPERVISORY RESPONSIBILITIES This position may supervise payroll clerk, temporary employees, volunteers, interns or trainees, as needed. Qualifications EDUCATION and/or EXPERIENCE  Bachelor’s degree (B.A.) or equivalent in accounting, human resources management or business related field preferred;  OR an equivalent combination of education and experience.  Experience using Ceridian for payroll required.  Payroll Certification and or SHRM certification, preferred. PREFERRED SKILLS and/or ABILITIES  10 years payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.  Ability to analyze financial data. Acceptance and application of the confidential nature of the position.  Extensive knowledge of state and federal labor laws.  Able to work with wide variety of personalities and deal with each person in an effective and professional manner.  Proven experience using compensation systems and programs.  Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.  Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.  Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services. CERTIFICATES, LICENSES, REGISTRATIONS Must have reliable automobile transportation and a valid California Driver's License and insurance. *** To be considered for this position, please use this link to apply: https://careers-edenhousing.icims.com/jobs/2279/senior-payroll-specialist/job ***   When applying, please note that you saw the job posted on the NOVA Job Board. If you need help with your resumé, please see a NOVA Career Advisor.